Fiscal Administrative Officer

6 days ago

Dover, United States Delaware Technical Community College Full time

**Position Details**:

- Position Information**Position Title**
- Fiscal Administrative Officer**Position Number**
- 104170**Position Type**
- Regular Full-Time**Hiring Location**
- Terry Campus-Dover, DE**Contact Phone Number**
- 302-857-1290- **Work Location**
- Terry Campus-Dover, DE**Position Specific Details**
- This position’s duties encompass accounting functions such as posting, reconciling, and reporting account activities for the Terry Campus.**Salary**
- $54,018- Classification Information**Classification Title**
- Fiscal Administrative Officer**Job Code**
- 3047 (FT), 3547 (PT)**FLSA**
- Exempt**Position Pay Grade**
- B/C 15**Position Type**
- Full-Time**Summary Statement**

An incumbent is responsible for planning, coordinating, and supervising a unit of campus/College subordinate fiscal technical staff.

**Nature and Scope**

An incumbent in this class typically reports to an administrative supervisor. The incumbent plans, assigns and reviews the work of subordinate technical staff engaged in fiscal programs, which includes reviewing and interpreting applicable laws, rules, regulations and procedures to ensure compliance. The planning and providing of training programs to subordinate personnel and other agency staff members is an on-going responsibility. Personnel assigned to this class will participate in the formulation and recommendation of policies, procedures, and regulations as they pertain to the area of assigned discipline(s). The incumbent prepares written and oral reports, reviews and edits reports submitted by subordinates, and provides fiscal advice to an administrative superior. Work may include establishing accounting systems within statewide accounting standards and developing recordkeeping and reporting requirements to meet agency needs. Supervision will be exercised over College accounting ledgers, financial statements, and reports.

**Principal Accountabilities**

An incumbent may perform any combination of the below listed accountabilities:
1. Ensures proper and accurate fiscal recordkeeping and reporting procedures are implemented and maintained for compliance with state and/or federal budgetary constraints, rules and regulations.

2. Supervises the preparation of financial statements and reports, consolidation of various accounting reports and records and the verification of journal vouchers, payroll records, etc. Ensures the accurate completion and distribution of all monthly, quarterly, or annual financial reports.

3. Plans, coordinates, and supervises the activities of the Accounting Department employees. Develops and provides training programs to accounting and campus staff.

4. Provides up-to-date and accurate information to state agencies, officials, and other governmental entities. Assists in overseeing federal, state, and private CPA firm audits of the College/campus.

5. Oversees student financial aid accounting to ensure compliance with the Federal Department of Education.

6. Reconciles the College’s financial activity in First State Financials (FSF) and resolves discrepancies.

7. Signs College/campus documents (authorized signature) and applies FSF electronic approval to ensure accuracy, compliance, coding, and approvals.

8. Formulates and recommends policies and procedures for fiscal and accounting operations.

9. Performs related work as required.

**Knowledge Skills and Abilities**

Knowledge of College operations, policies, practices, and procedures.
Knowledge of relevant State and federal governmental accounting policies, procedures, and regulations.
Knowledge of techniques of analyzing financial data.
Knowledge of state payroll, accounting, and computer systems.
Knowledge of the methods used to assemble, analyze and interpret financial and accounting data, and preparing reports from such data.
Knowledge of supervisory methods and techniques.
Skill in the evaluation and analysis of financial and accounting data.
Strong writing and interpersonal skills.
Strong organizational and analytical skills.
Ability to plan, assign and direct the work of subordinates.
Ability to communicate effectively, both orally and in writing.
Ability to effectively communicate and relate to a diverse population in a multicultural environment.

**Minimum Qualifications**

**Posting Details**:

- Posting Details**Posting Number**
- REG4232PO**Number of Vacancies**
- 1**Desired Start Date**
- 06/24/2024**Position End Date (if temporary)**

**Open Date**
- 05/29/2024**Close Date**

**Open Until Filled**
- Yes**Special Applicant Instructions**

**Supplemental Questions**:
Required fields are indicated with an asterisk (*).

**Required Documents**:
**Required Documents**
- Resume
- Unofficial Transcripts
- First Letter of Reference

**Optional Documents**
- Cover Letter/Letter of Application
- Teaching Philosophy
- Writing Sample
- Curriculum Vitae
- Other Document
- Multi Media

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