(Temp Pt/ft) Lead Finance Associate

3 weeks ago


Albany, United States HONEST WEIGHT FOOD COOPERATIVE, INC. Full time

**Overview**

As the Lead Finance Associate, you’re a key part in supporting the Honest Weight Food Co-op’s mission. This opportunity to support a growing, triple bottom line food cooperative in the finance department is both challenging and rewarding. You’ll perform a wide variety of financial, bookkeeping, and data analysis work supporting accounts payable, payroll, store departments, and the fulfillment of the triple bottom line.

**Status**: Temporary, Part Time or Full Time, $23.00-$25.00/hour

**Reports To**: Controller

**Responsibilities**
- Timely, detail-oriented performance of Finance Department tasks including:

- Serve as the main point of contact for vendors regarding payment
- Oversight of accounts payable data entry and invoice entry
- Maintain vendor and distributor information and negotiate terms (Electronic Payments etc)
- Support the monthly reconciliation of vendor statements
- Manage the sync process between accounting and AP programs
- Provide the finance associate with AP data entry and invoice entry support
- Creative and innovative improvements to accounts payable systems and procedures
- Work with other Finance Department staff to identify discrepancies and solve problems
- Payroll processing
- Monthly Reconciliation of Vacation Accrual Balances and Payroll Journal Entries
- Maintain an up-to-date version of Payroll Processing instructions
- Import Weekly Payroll Journal Entry into Quickbooks
- Approval of pay adjustments in HRIS (Retros, reimbursements, corrections)
- Provide department managers with weekly support in reviewing employee time cards
- Review HR changes in employee and benefit information as relevant to payroll
- Process weekly payroll timely and accurately
- General Finance Department Responsibilities:

- Periodic (daily, weekly, monthly) routines, team projects, and special requests as needed.
- Management, training and scheduling of Finance member-workers
- Maintenance of the department procedures manual as processes evolve over time
- Assisting in quarterly inventory auditing (night shift once per quarter)
- Assisting finance department in annual independent CPA audit
- Performing routine data imports to QuickBooks
- Processing share refund requests and staff & member reimbursements
- Analysis of marketing metrics and campaigns, including preparation of reports
- Preparing and analyzing financial reports for department managers as part of monthly closing process
- Work across departments to ensure:

- Understanding of accounts payable process and procedures
- Proper coding of invoices and sales or use taxProper receiving procedures and maintenance of receiving logs
- Timely submission of invoices in accordance with month closing timeline
- Support Honest Weight Food Co-op’s mission by:

- Growing excellent relationships with hundreds of local vendors
- Tracking and maintaining a list of local vendors
- Providing creative and innovative ideas relevant to the triple bottom line, with follow-through



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