Orchestra Operations Coordinator

2 weeks ago

Naperville, United States Naperville Youth Symphony Orchestra Full time

**Job Summary**:
**Key Responsibilities**:

- ** Attendance Management**:

- Monitor and record attendance for all rehearsals, sectionals, and performances.
- Follow up with musicians and families regarding absences and ensure adherence to attendance policies.
- Communicate to conductors musicians who will be absent for a rehearsal
- Develop and implement strategies to improve attendance rates.
- **Tuition Management**:

- Handle the collection and processing of tuition payments.
- Maintain accurate financial records and provide regular reports to the Board Treasurers.
- Assist families with questions and concerns regarding tuition payments and provide information on available financial aid.
- These responsibilities will not be required in the beginning months of the position as this requires training.
- **Communications**:

- Serve as the primary point of contact for musicians, parents, and guardians.
- Send weekly updates and reminders about rehearsals, performances, and other important events.
- **Recruitment and Auditions**:

- Coordinate and schedule auditions for prospective and returning musicians.
- Communicate audition details, requirements, and results to participants.
- Work with the Music Director and conductors to ensure a smooth and efficient audition process.
- **General Administrative Support**:

- Keep the Calendar and assist the Music Director with coordinating rehearsal and performance spaces.
- Assist with the planning and execution of concerts, special events, and fundraising activities.
- Maintain up-to-date musician records and databases.
- Manage the Music Library (digital and physical libraries)
- Coordinate Interns
- Assist the Music Director in coordinating the chamber program
- Perform other duties as assigned by the Music Director and Board.

**Qualifications**:

- Bachelor’s degree is required. (preferred in Music, Arts Administration, Education, or a related field).
- Experience in program management, preferably in a musical or educational setting.
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in using office software, including MS Office Suite and Google Workspace.
- Ability to work independently and as part of a team.
- Passion for youth music education and commitment to supporting young musicians.

**Preferred Qualifications**:

- Experience with bookkeeping and/or financial management.
- Familiarity with music education programs and youth symphony operations is a plus.
- Comfortable with data management systems.
- Comfortable with the terminology of an orchestra - or willing to learn.

**Working Conditions**:

- Evening and weekend work will be required for rehearsals, concerts, and events.
- Remote work is allowed, when onsite presence is not required at orchestra rehearsals and concerts, but is preferred at least once a month.

**Compensation**:

- Salary commensurate with experience

**The Naperville Youth Symphony Orchestra** is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

  • Orchestra Operations Coordinator

    1 week ago

    Naperville, United States Naperville Youth Symphony Orchestra Full time

    Job DescriptionJob DescriptionJob Summary:The Naperville Youth Symphony Orchestra Operations Coordinator plays a pivotal role in the successful operation of our youth symphony program. This position involves managing musician records, attendance, tuition payments as well as weekly communications with musicians and their families.  This position also manages...

  • Operations Support Coordinator

    2 months ago

    Naperville, United States Molex Full time

    **Your Job** Molex creates connections for life by enabling technologies that transform the future and improve lives. With a presence in more than 40 countries, Molex offers a complete range of connectivity products, services and solutions for the data communications, medical, industrial, automotive and consumer electronics industries. Molex and our Printed...

  • Operations Support Coordinator

    7 hours ago

    Naperville, United States Molex Full time

    **Your Job** Molex creates connections for life by enabling technologies that transform the future and improve lives. With a presence in more than 40 countries, Molex offers a complete range of connectivity products, services and solutions for the data communications, medical, industrial, automotive and consumer electronics industries. Molex and our Printed...

  • Logistics Coordinator

    4 weeks ago

    Naperville, United States Upm Services Inc Full time

    We are looking for a Logistics Coordinator in Naperville . The Logistics Coordinator manages day to day logistics operations as they pertain to import and/or domestic operations as assigned. This includes continually steering UPM's logistics vendors/partners to perform in a manner that is optimal for UPM and its customers as well as balance the needs of...

  • Logistics Coordinator

    2 months ago

    Naperville, United States UPM Full time

    We are looking for a Logistics Coordinator in Naperville . The Logistics Coordinator manages day to day logistics operations as they pertain to import and/or domestic operations as assigned. This includes continually steering UPM’s logistics vendors/partners to perform in a manner that is optimal for UPM and its customers as well as balance the needs of...

  • Logistics Coordinator

    3 weeks ago

    Naperville, United States UPM Full time

    Would you like to join a global, growing company that innovates for a more sustainable tomorrow? UPM could be the team for you. We are frontrunners in developing renewable alternatives to fossil-based materials. Besides enabling both businesses and consumers make more sustainable choices, we strive to create a positive UPM experience for all our employees...

  • Facility Coordinator

    1 week ago

    Naperville, United States ESFM Full time

    **Position Summary**: The Facility Coordinator supports client office, maintenance, and business services by providing a wide variety of support and administrative tasks. Conducts operations with understanding of and compliance to client’s values and practices. **Essential Duties and Responsibilities**: The Facility Coordinator performs a variety of light...

  • Project Coordinator

    1 month ago

    Naperville, United States Rightsize Facility Full time

    Job DescriptionJob DescriptionProject CoordinatorSummary of the Role:As a Project Coordinator, you are responsible for a range of customer service activities aimed at ensuring sales orders are fulfilled in order to meet (and exceed!) client expectations. You will work alongside with our internal project team and departments, vendor partners and customer...

  • Logistics Coordinator

    1 month ago

    Naperville, United States Addison Group Full time

    Global manufacturing company is looking to hire a Logistics Coordinator to assist with day to day operations for import and domestic duties. Working with logistic partners and vendors to deliver goods as well as balance needs. This role requires 3-5 years of Logistics experience and any type of customs or compliance exposure. Requires experience...

  • Logistics Coordinator

    3 weeks ago

    Naperville, United States Addison Group Full time

    Global manufacturing company is looking to hire a Logistics Coordinator to assist with day to day operations for import and domestic duties. Working with logistic partners and vendors to deliver goods as well as balance needs. This role requires 3-5 years of Logistics experience and any type of customs or compliance exposure. Requires experience...

  • Logistics Coordinator

    4 weeks ago

    Naperville, United States Upm Services Inc Full time

    Would you like to join a global, growing company that innovates for a more sustainable tomorrow? UPM could be the team for you. We are frontrunners in developing renewable alternatives to fossil-based materials. Besides enabling both businesses and consumers make more sustainable choices, we strive to create a positive UPM experience for all our employees...

  • Logistics Coordinator

    4 weeks ago

    Naperville, United States Addison Group Full time

    Job DescriptionJob DescriptionGlobal manufacturing company is looking to hire a Logistics Coordinator to assist with day to day operations for import and domestic duties. Working with logistic partners and vendors to deliver goods as well as balance needs. This role requires 3-5 years of Logistics experience and any type of customs or compliance exposure....

  • Logistics Coordinator

    3 weeks ago

    Naperville, United States Addison Group Full time

    Job DescriptionJob DescriptionGlobal manufacturing company is looking to hire a Logistics Coordinator to assist with day to day operations for import and domestic duties. Working with logistic partners and vendors to deliver goods as well as balance needs. This role requires 3-5 years of Logistics experience and any type of customs or compliance exposure....

  • Wellness Coordinator

    4 weeks ago

    Naperville, United States StoryPoint Full time

    **Wellness Coordinator** **StoryPoint Naperville** The Wellness Coordinator is responsible for directing and managing all Wellness (Nursing) employees providing clinical resident care services, by delivering a 1440 experience, optimizing performance, and leading employee connections within our community. **Required Experience** - Prior experience...

  • Wellness Coordinator

    23 hours ago

    Naperville, United States StoryPoint Full time

    **Wellness Coordinator** **StoryPoint Naperville** The Wellness Coordinator is responsible for directing and managing all Wellness (Nursing) employees providing clinical resident care services, by delivering a 1440 experience, optimizing performance, and leading employee connections within our community. **Required Experience** - Prior experience...

  • Family Services Coordinator

    2 weeks ago

    Naperville, United States Ronald Mcdonald House Charities Of Full time

    Are you open to a unique opportunity to work within a cozy home-like environment, supporting families of children receiving medical care, giving back each day just by doing your job? Then Ronald McDonald House Charities of Chicagoland and Northwest Indiana might be for you. We exist so families can get better together. Each night, we keep 181 families close...

  • Senior Project Coordinator

    1 month ago

    Naperville, United States Rightsize Facility Full time

    Job DescriptionJob DescriptionSenior Project CoordinatorSummary of the Role:As a Senior Project Coordinator, you are responsible for a range of customer service activities within the Corporate Accounts department aimed at ensuring sales orders are fulfilled in order to meet (and exceed!) client expectations. You will work alongside with our internal project...

  • Human Resources Coordinator

    1 week ago

    Naperville, United States LaSalle Network Full time

    Are you a recent graduate looking to kick off your career in HR? Ready to roll up your sleeves and dive into the core of operations, making a real difference? If you thrive in a job where each day brings something new, we want to chat! LaSalle Network is teaming up with a top-notch organization in Naperville on the hunt for a Human Resources Coordinator to...

  • Security Operations Manager

    4 weeks ago

    Naperville, United States Sunstates Security Full time

    OverviewJoin one of the fastest-growing and largest privately held security companies in the U.S.! Since 1998, Sunstates Security has established a reputation for providing excellent customer service and quality work environments for its team across the country. We're committed to hiring, developing, and retaining a diverse and exceptionally qualified...

  • Security Operations Manager

    3 weeks ago

    Naperville, United States Sunstates Security Full time

    OverviewJoin one of the fastest-growing and largest privately held security companies in the U.S.! Since 1998, Sunstates Security has established a reputation for providing excellent customer service and quality work environments for its team across the country. We're committed to hiring, developing, and retaining a diverse and exceptionally qualified...