Senior Project Coordinator

2 weeks ago

Naperville, United States Rightsize Facility Full time
Job DescriptionJob Description

Senior Project Coordinator

Summary of the Role:

As a Senior Project Coordinator, you are responsible for a range of customer service activities within the Corporate Accounts department aimed at ensuring sales orders are fulfilled in order to meet (and exceed) client expectations. You will work alongside with our internal project team and departments, vendor partners and customer representatives to execute post-sale activities related to office furniture delivery and installation and related services. In addition, as a support person in the office, you also will be called upon to perform a number of administrative tasks that promotes a smooth running and efficient operation. Great communication and organizational skills are the hallmark of a successful Project Coordinator.

Key Responsibilities:

  • The list of duties and responsibilities is diverse and include the following:
  • Schedule delivery and installation of furniture with client representatives and vendor service partners
  • Initiate purchase orders for vendor services
  • Communicate status of delivery and installation to internal project team and departments, vendor partners and client representatives
  • Prepare Certificates of Insurance (CoI) for labor services
  • Track shipments of material purchases to help determine scheduling dates and times
  • Coordinate the collection of payments
  • Manage punch lists and warranty claims
  • Coordinate access to buildings with property managers to support delivery and installation and related services
  • Obtain freight quotes for shipping product locally, regionally and nationally
  • Provide administrative support to the local office project team as needed

Desired Qualifications:

  • Three or more years’ experience with coordinating the delivery and installation of goods and services
  • Excellent verbal and written skills
  • Strong organizational skills
  • “In it to win it” attitude
  • Ability to multi-task/juggle tasks and priorities
  • Work well under pressure
  • Confident in abilities
  • Knowledge of NetSuite helpful
  • Knowledge of office furniture helpful
  • Junior college degree in business, accounting or administrative field is desired

Additional Perks

  • Summer hours
  • Hybrid work schedule
  • Free office snacks
  • Bring your dog to work
  • Annual employee outings
  • Annual community service month and company donation matching
Company DescriptionRightsize Facility, headquartered in Chicago, with multiple offices in metropolitan Chicago, Naperville and Detroit, is a nationwide office interiors and facility services firm serving corporate clients in transition. Founded in 2004, Rightsize employs an industry leading PLAN, FURNISH and SERVICE approach to ensure seamless workplace transitions and is a single source for space planning, furniture selection and procurement, delivery and installation, facility decommissioning, relocation labor and pallet racking solutions.Company DescriptionRightsize Facility, headquartered in Chicago, with multiple offices in metropolitan Chicago, Naperville and Detroit, is a nationwide office interiors and facility services firm serving corporate clients in transition. Founded in 2004, Rightsize employs an industry leading PLAN, FURNISH and SERVICE approach to ensure seamless workplace transitions and is a single source for space planning, furniture selection and procurement, delivery and installation, facility decommissioning, relocation labor and pallet racking solutions.

  • Senior Project Director

    7 days ago

    Naperville, United States ATI Restoration Full time

    Job Description Job Summary The Project Director position is responsible for managing and coordinating projects of all sizes and complexities through all phases of design, permitting and construction. Project Directors also provide leadership for site Project Managers by managing, coordinating, and developing ATI staff. Project Directors assume...

  • Senior Project Manager

    4 days ago

    Naperville, United States Insight Global Full time

    Requirements: +7 years’ of PM experience with a proven track record of managing complex projects and driving project deliverables with hard delivery dates in large enterprise environments Extremely organized and comfortable with project with many moving pieces- excellent coordination skills Strong project financials experience – Able to manage overall...

  • Senior Project Manager

    6 days ago

    Naperville, United States Insight Global Full time

    Requirements:+7 years’ of PM experience with a proven track record of managing complex projects and driving project deliverables with hard delivery dates in large enterprise environmentsExtremely organized and comfortable with project with many moving pieces- excellent coordination skillsStrong project financials experience – Able to manage overall...

  • Senior Project Manager

    4 days ago

    Naperville, United States Mechdyne Full time

    Join us as a Senior Project Manager and become the driving force behind our most ambitious projects. As the key liaison between our organization and our clients, you will ensure seamless communication and project execution. Your role will involve leading and managing complex, multi-faceted projects while collaborating closely with contractors, engineering...

  • Project Coordinator

    2 weeks ago

    Naperville, United States Rightsize Facility Full time

    Job DescriptionJob DescriptionProject CoordinatorSummary of the Role:As a Project Coordinator, you are responsible for a range of customer service activities aimed at ensuring sales orders are fulfilled in order to meet (and exceed!) client expectations. You will work alongside with our internal project team and departments, vendor partners and customer...

  • Cybersecurity Project Manager

    4 weeks ago

    Naperville, United States The Judge Group Full time

    Our client is currently seeking a Cybersecurity Project ManagerThis position is Hybrid to Naperville, IL (3 days a week onsite)Overview:We are looking for a Senior Project Manager who will be assigned to one or more of large book of cybersecurity projects that require project management best-practices and rigor to execute and successfully deliver on time and...

  • Cybersecurity Project Manager

    4 weeks ago

    Naperville, United States The Judge Group Full time

    Our client is currently seeking a Cybersecurity Project ManagerThis position is Hybrid to Naperville, IL (3 days a week onsite)Overview:We are looking for a Senior Project Manager who will be assigned to one or more of large book of cybersecurity projects that require project management best-practices and rigor to execute and successfully deliver on time and...

  • Cybersecurity Project Manager

    4 weeks ago

    Naperville, United States The Judge Group Full time

    Our client is currently seeking a Cybersecurity Project ManagerThis position is Hybrid to Naperville, IL (3 days a week onsite)Overview:We are looking for a Senior Project Manager who will be assigned to one or more of large book of cybersecurity projects that require project management best-practices and rigor to execute and successfully deliver on time and...

  • Senior Staff Accountant

    6 days ago

    Naperville, United States LHH Full time

    Position: Senior Staff Accountant Location: Naperville, IL Responsibilities: Assist senior leadership with financial statement preparation Support the month end close process Prepare and post journal entries Create monthly balance sheet reconciliations Overall maintenance of the general ledger Support and coordinate the external audit Assist with the...

  • Senior Staff Accountant

    1 week ago

    Naperville, United States LHH Full time

    Position: Senior Staff Accountant Location: Naperville, IL Responsibilities: Assist senior leadership with financial statement preparation Support the month end close process Prepare and post journal entries Create monthly balance sheet reconciliations Overall maintenance of the general ledger Support and coordinate the external audit Assist with the...

  • Senior Staff Accountant

    1 week ago

    Naperville, United States LHH Full time

    Position: Senior Staff AccountantLocation: Naperville, IL Responsibilities: Assist senior leadership with financial statement preparationSupport the month end close processPrepare and post journal entriesCreate monthly balance sheet reconciliations Overall maintenance of the general ledger Support and coordinate the external audit Assist with the annual...

  • Senior Staff Accountant

    2 weeks ago

    Naperville, United States LHH Full time

    Position: Senior Staff AccountantLocation: Naperville, IL Responsibilities: Assist senior leadership with financial statement preparationSupport the month end close processPrepare and post journal entriesCreate monthly balance sheet reconciliations Overall maintenance of the general ledger Support and coordinate the external audit Assist with the annual...

  • Senior Financial Analyst

    6 days ago

    Naperville, United States The LaSalle Group Full time

    LaSalle Network has partnered with one of the most dynamic and forward-thinking companies in the Manufacturing industry. They are seeking a highly skilled Senior Financial Analyst to support their executive team and drive financial performance through detailed analysis, forecasting and strategic insights. This position offers a competitive starting salary up...

  • Senior Financial Analyst

    6 days ago

    Naperville, United States LaSalle Network Full time

    LaSalle Network has partnered with one of the most dynamic and forward-thinking companies in the Manufacturing industry. They are seeking a highly skilled Senior Financial Analyst to support their executive team and drive financial performance through detailed analysis, forecasting and strategic insights. This position offers a competitive starting salary up...

  • Senior Financial Analyst

    2 days ago

    Naperville, United States LaSalle Network Full time

    LaSalle Network has partnered with one of the most dynamic and forward-thinking companies in the Manufacturing industry. They are seeking a highly skilled Senior Financial Analyst to support their executive team and drive financial performance through detailed analysis, forecasting and strategic insights. This position offers a competitive starting salary up...

  • Senior Water/Wastewater Project Manager

    1 month ago

    Naperville, United States CareerBuilder Full time

    Senior Water/Wastewater Project Manager - Chicago or Naperville, IL Chicago, IL Description: This position offers an exciting opportunity for the selected candidate to be part of a firm with national water/wastewater expertise in a small company environment. We are seeking an experienced engineer and project manager who works with clients to provide project...

  • Senior RF Network Engineer

    5 days ago

    Naperville, United States Neo Network Development Full time

    Job Description Job Description Job Summary: The Senior RF Engineer will perform a team leader role in RF wireless network engineering work in support of projects and tasks in the Fixed Wireless, Private LTE / CBRS, WiFi and other wireless networks. The primary function involves RF Design for new sites, RF Optimization and performance engineering and GIS...

  • Senior RF Network Engineer

    2 weeks ago

    Naperville, United States NEO NETWORK DEVELOPMENT INC Full time

    Job DescriptionJob DescriptionJob Summary:The Senior RF Engineer will perform a team leader role in RF wireless network engineering work in support of projects and tasks in the Fixed Wireless, Private LTE / CBRS, WiFi and other wireless networks. The primary function involves RF Design for new sites, RF Optimization and performance engineering and GIS...

  • Senior Manager- Finance Master Data Management

    1 month ago

    Naperville, United States Gilder Search Group Full time

    Senior Manager- Finance Master Data Management Buckingham Search -Naperville, IL One of our favorite international manufacturing clients which is #2 in their space is hiring a Senior Manager of Finance Master Data Management! Reporting directly to the President of the organization, this person is responsible for working across Finance and Accounting...

  • Project Manager

    2 weeks ago

    Naperville, United States Rightsize Facility Full time

    Summary of the Role:As a Project Manager, you are responsible for a range of customer service activities aimed at ensuring sales orders are fulfilled in order to meet (and exceed!) client expectations. You will work alongside with our internal project team and departments, vendor partners and customer representatives to execute post-sale activities related...