Payroll Supervisor

**Salary**
- $52,220.69 - $87,034.27 Annually**Location**
- FAIRFAX (EJ28), VA**Job Type**
- FT Hourly W BN**Job Number**
- 24-01077**Department**
- Police**Opening Date**
- 04/27/2024**Closing Date**
- 5/3/2024 11:59 PM Eastern**Pay Grade**
- S19**Posting Type**
- Open to General Public**Job Announcement**:
Serves as the Payroll Supervisor for the Police Department. Processes and reviews payroll related matters for over 1,800 employees. Reviews biweekly on-line time and attendance records for technical accuracy. Conducts site audit of overtime expenditures and T&A training to the department employees. Prepares special personnel action requests such as annual merit increments. Updates names, addresses, and telephone numbers to ensure information is current and complete. Provides consultation and technical assistance to agency employees and superiors on payroll issues. Uses FOCUS system to assist employees with adjusting tax deductions. Completes all payroll calculations and paperwork for transactions such as retroactive pay adjustments in accordance with the County Personnel/Payroll Policies and Procedures. Uses independent judgment to solve routine problems and refers significant problems to payroll supervisor. Updates and maintains files of personnel records, employee evaluations and payroll reports. Prepare direct payment for clothing allowance and cleaning allowances by downloading the data from FOCUS system in timely manner. Provides initial benefits orientation to new employees. Prepares and reconciles operational overtime billing transactions for the Department. Performs other duties as required.

**Note**: The assigned functional area of this position is payroll**.**

**Illustrative Duties**:

- (The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)_
- General Financial Duties_
Supervises a group of clerical/accounting personnel performing duties at the Asst. level;
Determines, modifies, and implements administrative policies, procedures and methods to improve office practices;
Designs and uses spreadsheets and databases to interpret and organize resource information;
Provides customized reports to analysts or others in the unit.
- Purchasing_
Resolves issues and disputes with vendors and/or identifies need for increased levels of contract monitoring;
- General Executive Assistance_
Provides advice and counsel to members of the executive/work unit head's functional area;
Exercises discretion in administrative policy interpretation;
Resolves a wide variety of operational problems requiring sound judgment.
Acts as the liaison between the executive/work unit head's functional area, other county offices, and external agencies;
- Scheduling & Coordinating for Others_
Supervises or handles the most complex, non-routine activities where consequence of error is high;
Coordinates all logistic activities for visits by external groups;
Directs or performs the scheduling, organizing, coordinating and making of arrangements for national and international meetings;
- Communication_
Independently composes original correspondence (e.g., preparation of replies to non-technical requests) for the functional area under their own signature;
Researches, coordinates, and provides information to others including citizens, executive/work unit head;
Informs internal staff regarding executive/work unit head's decisions regarding procedural issues and provides the reasons for those decisions.
- Office Management_
Supervises several dissimilar or specialized functions each with unique training requirements;
Devises procedures for complex or specialized functions;
Anticipates and develops procedures/tools to prevent problems; solves unusual problems;
Provides administrative support to the functional area (e.g., reviews, evaluates and prioritizes all requests and communications;
Analyzes short and long-range administrative needs such as space, staffing of functional area).
- General Administrative_
Responsible for and determines administrative procedures.
- Receptionist/Public Contact_
Answers questions requiring decisions that tend to establish a precedent and/or commit a unit or supervisor to a course of action;
Recommends procedural changes;
Interprets policies and provides oral and/or written interpretations/procedures for non-routine/complex problems referred by front line staff.
- Information Systems/Software_
Trains staff in use of agency information systems/software;
Creates complex spreadsheets for department;
Operates/manages complex databases & other software using advanced functions;
Diagnoses and resolves hardware/software problems using substantive computer/software knowledge.
- Reports_
Prepares one of a kind reports, gathers statistics based on information compiled from various sources, draws conclusions, and makes recommendations.
- Pe