Administrative Assistant
3 weeks ago
**Career Area**:
Business Support Services
**Your Work Shapes the World at Caterpillar Inc.**
When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.
Hear about the Caterpillar Experience for yourself
**Job summary**:
You will provide advanced clerical and administrative support and relief of administrative detail to company executives, availing them the additional time for their top management responsibilities.
**What you will do**:
- Coordinate schedules for multiple senior leaders, including creating and rearranging meetings to maximize productivity.
- Prepare expense reports and validate receipts for multiple senior leaders.
- Facilitate All-Employee-Meetings for department, including preparing presentation materials, coordinating venue for meetings and respective technology needs.
- Order materials and process purchase orders, while supporting departmental budging efforts to meet team targets.
- Coordinate and participate in roundtable discussions with salary, management, and production employees. Takes notes and summarizes actions from these meetings.
- Oversee key project scorecard data and summarizes it in daily, weekly, and monthly basis to show progress/obstacles faced by these teams.
- Coordinate United Way and other fundraising efforts for Mossville and Pontiac sites.
- Arrange customer/dealer/consultant visits including lodging, meals, scheduling, meetings, etc.
- Prepare presentation materials as needed.
- Typing, filing, transcription, and/or shorthand.
- Proficient in PC and standard software programs (Microsoft Word, Excel, PowerPoint, etc).
**Skills you must have**:
- **Office Administration**:Knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.
- **Managing Multiple Priorities**:Knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.
- **Accuracy and Attention to Detail**:Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.
- **Collaborating**:Knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.
- **Flexibility and Adaptability**:Knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.
- **Microsoft Office**:Intermediate to advanced knowledge of Microsoft Office (MS Excel, Word, and PowerPoint); ability to use the features and functions in Microsoft Office products.
- Associates degree or equivalent experience in business, paralegal, or any other related field of study
- Project management experience.
- Demonstrated abilities to deliver professional looking Microsoft PowerPoint presentations.
**What you will get**:
- You earn more than just a salary because we value your performance. We offer a total rewards package that provides benefits on day one (medical, dental, vision, RX, and 401K) along with the potential of an annual bonus.
- Additional benefits include paid vacation days and paid holidays (prorated based upon hire date)
**Additional Information**:
- This role is required to travel to our Pontiac, IL location on a monthly basis.
- This position is located in Mossville, IL
- Domestic relocation NOT available
- VISA Sponsorship is NOT available
**Final details**:
LI
**Posting Dates**:
April 17, 2024 - May 1, 2024
Any offer of employment is conditioned upon the successful completion of a drug screen.
EEO/AA Employer. All qualified individuals - Including minorities, females, veterans and individuals with disabilities - are encouraged to apply.
Not ready to apply? Join our Talent Community.
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