Operations Specialist, Impact

2 weeks ago

Washington, United States Planned Parenthood Federation of America Full time

**Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (PPAF) **seeks an **Operations Specialist.** This job reports to the **Operations Manager** on the Impact & Strategy team in the **Organizing & Electoral Campaigns Department** of PPFA. The Impact & Strategy Team in the Organizing, Engagement & Campaigns Department is responsible for leading strategic goal-setting and impact evaluation of data-driven advocacy campaigns to advance reproductive rights, including electoral and non-electoral campaigns and programs. The Management & Operations Team, under Impact & Strategy, is responsible for providing strategic direction, budget and operational oversight, and management of the department’s operational needs.

**Purpose**:
The Operations Specialist will work internally within the Organizing & Electoral Campaigns department as well as with other National Office departments and affiliate partners to provide broad operational and programmatic support to national campaigns and programs, vendor and partner management, and rapid response support. This includes but is not limited to senior staff administrative support, vendor and grants management, budget management and tracking, internal program communications, meeting planning and execution, and scenario planning and logistics for DC-based organizing efforts.

**Delivery**:

- Supports time-sensitive calendar and workflow management for department leadership, new hire onboarding, and refresher sessions for team members on operations and finance best practices.
- Facilitates and coordinates needs for national campaigns and program meetings, including agenda preparation, material procurement, and note-taking and synthesizing themes and next steps for in-person gatherings, retreats, and events.
- Plans and executes administrative logistics for 10-12 annual Planned Parenthood partnership events and conferences, ranging from arranging travel for attendees and speakers to tracking program budget, ordering supplies, and reconciling expenses.
- Plans and executes logistics and run-of-show for 8-10 major annual nationwide organizing events and campaigns in collaboration with Planned Parenthood affiliates and partners, consisting of rapid response rallies, weekends of action, conferences, and summits.
- Administers financial operations and real-time budget tracking across department funding streams for national campaigns and programs, including agreement and payment processing for contracts and grants, credit card reconciliations, and staff/volunteer travel reimbursements.
- Maintains internal partnerships database in coordination with other Organizing vertical members and circulates monthly memos to the full Policy, Campaigns, & Advocacy division.
- Partners with program owners to get new vendors added to the Planned Parenthood partner database, with a focus on increasing the representation of BIPOC consultants and BIPOC-led firms, and putting contracts in place with the appropriate legal parameters.
- Provides ad hoc assistance on special projects related to OEC departmental campaigns and priorities.

**Engagement**:

- Collaborates with leaders across OEC department, and in other departments (e.g., Finance, the Office of General Counsel, Conferences & Events) to administer and execute operations processes, contracts, grants, events, organizing campaigns, budget, meeting management, internal communications, and special projects.
- Strengthens partnership building by staffing calls and meetings with affiliate public affairs staff, facilitating partner grant and sponsorship funding commitments, and compiling program resources to share externally.
- Manages communication with vendors and external partners around contracting, payment, and logistics.

**Knowledge, Skills, and Abilities (KSAs)**:

- 2-4 years of past work experience, especially in operations, event planning, and/or budget & contract management.
- Strong organizational, analytical, and problem-solving skills.
- Experience managing and tracking budgets preferred.
- Strong verbal and written communication skills.
- Strong judgment around confidentiality and discretion.
- Ability to work with internal and external stakeholders in a timely, tactful, and professional manner.
- Ability to work collaboratively and flexibly with a dynamic, fast-moving team, completing multiple tasks with poise, accuracy, and confidence.
- Ability to adapt to quickly changing priorities and ambiguous situations.
- High proficiency in Google and Microsoft Office products.
- A deep commitment to Planned Parenthood’s mission of promoting sexual and reproductive health, and to racial and gender equity.

**Travel**:0-25% domestic

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