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Program Aide

4 months ago

Chicago, United States After School Matters Full time

After School Matters is a Chicago-based nonprofit organization that annually offers after-school and summer programs to nearly 19,000 Chicago high school teens to explore and develop their talents while gaining critical skills that will set them up for success in college and beyond.

Thirty years later, now known as After School Matters, our program has engaged more than 400,000 Chicago teens and is the nation’s largest and most successful provider of after-school and summer programs for high school teens. No other organization offers programs to high school students at the scale and quality that we do.

We offer paid apprenticeships led by professionals in the fields of arts, communications and leadership, sports, and STEM (Science, Technology, Engineering, and Math). Our nationally respected youth development model has been replicated in cities across the country and earned us the City Livability Award from the U.S. Conference of Mayors. Programs take place at community locations throughout the city, including three ASM buildings: downtown at Gallery 37 Center for the Arts, the Michael and Karyn Lutz Center in Belmont Cragin, and the Pullman community at Gately Park.

Currently, After School Matters’ annual operating budget is approximately $35M and employs approximately 500 staff across the organization.

**Summary of Position**:
The Bus Aide/Program Assistant supports with ensuring participants of the After School Matters’ programs have a safe and positive experience during field trips, summer programs, and events. The Bus Aide/Program Assistant will support with chaperoning weekly programs and will play an integral part in ensuring teens are safe and supported during their summer activities.

This is a temporary positions and are scheduled to work 20 hours per week for up to 7 weeks. This role is scheduled to start around June 2024 and conclude around mid-August 2024.

**Major Duties and Responsibilities**:
Teen Participant Supervision:

- Ride with teens on private bus rides to field trips. Supervise and chaperone teens on the bus, including taking attendance, contacting parents and guardians regarding absent teens, enforcing mask-wearing guidelines, etc.
- Supervise and chaperone teens during field trips, including enforcing social distancing and safety guidelines, documenting and reporting any injuries, resolving minor disciplinary or behavioral conflicts, documenting quotes from teens, and taking photos of teens in action
- Attend virtual programs and events, support with taking teen attendance, supervise teens during breakout sessions and reflections

Administrative and Program Support:

- Contact teen participants by phone regarding the status of program enrollment, and follow up regarding outstanding action items
- Support with tracking and entering teen data into various spreadsheets and databases
- Support with special events, including set-up of spaces and catering, wayfinding, and clean-up/breakdown
- Participate in end-of-summer program reflection sessions and make recommendations for future sessions
- Assist with teen check distribution at designated check distribution sites
- Support with collecting and organizing program supplies and materials at the end of the program session
- Other duties as assigned.

**Supervisory Responsibilities**:

- N/A

**Physical Demands**:
The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must be able to lift up to 10 pounds occasionally.
- Must be able to sit for long periods of time, ride a bus, and walk short distances on field trips.

**Work Environment**:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- While performing the duties of this job, the employee is not exposed to weather conditions
- The noise level in the work environment is usually moderate

**Knowledge, Skills and Abilities**:

- Ability to take photos using a smart phone is required
- Basic Microsoft Office skills, specifically Word, Excel, Outlook is strongly preferred
- Experience with online or digital data entry is strongly preferred
- Experience with office tasks, such as copying and scanning documents is preferred
- Ability to maintain confidentiality is required

**Qualifications**:

- High school diploma or GED is required
- 1 year of work experience is required
- Experience working with youth is required

**How to Apply**:
**EEO**:
After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexu