Project Assistant

2 weeks ago


Baytown, United States Marking Services, Inc. Full time

Are you looking to join a family-oriented company that designs, engineers, manufactures, and installs a comprehensive range of superior identification products? Marking Services, Inc. creates pipe markers, valve tags, and equipment and safety signs for customers in various industries around the world and is continuing to grow. Launch or continue your career as a Project Assistant with our company
- **Competitive Wages**:

- **Full Range of Excellent Benefits**:We offer a full benefits package including: Health, Dental, Vision, Short and Long-Term Disability, Life Insurance, Medical and Dependent Care Flex Spending, 401K with company match, and generous paid time-off.
- **Work-Life Balance**:

- **Stimulating Environment**:

- **Casual Dress Code**

The Project Assistant is responsible for supporting the daily activities of turnkey projects and carrying out tasks for all phases of the project processes. The Project Assistant manages the administrative tasks necessary to moving a project to completion. The position communicates with client regularly to obtain project details and ensures information is transmitted to internal support departments.

**POSITION DUTIES AND RESPONSIBILITIES**:

- Collects project documentation from client and distributes to required departments.
- Assists with the preparation of project definition documents (PDD), requests for information, and distributes graphic design layouts to required departments, and communicates project details to the Engineering Support and Production Leads.
- Communicates project status, educates client on next steps, and expresses client needs to all departments to ensure smooth project execution.
- Prepares project summary binders upon completion of each project.
- Coordinate project kick off meetings between sales and rest of company.
- Coordinates the prequalification packages and obtains all tax and insurance related documentation from client prior to MSI providing services.
- Participates in request for quotation/bid on turnkey projects as needed.
- Submits client requests for information to Engineering Support and ensures information is obtained, filed, and sent to the respective Business Development salesperson.
- Completes and adheres to the “PO in-house checklist” ensuring a 1-week turnaround of all new contracts/purchase orders.
- Uses the contract/purchase order to create project files that will be used during the life of the project. Obtains and tracks project numbers.
- Collaborate with Operations Management to maintain database of field employee safety certifications.
- Oversees the management and storage of all project and personnel documents and files. Assists manager is creating and implementing a file-organization system that works for all departments involved.
- Provide administrative support such as filing, data entry, and documenting meeting minutes.
- Other duties as may be necessary to fulfill the responsibilities of this position.

**KNOWLEDGE AND SKILL REQUIREMENTS**:

- High School Diploma or equivalent required; 2-year degree preferred
- Exceptional attention to detail and ability to deliver error free work
- Solid communication skills both in writing and verbally - ability to prepare effective written communications as well as ability to effectively communicate with customers both verbally and in writing
- Excellent organizational skills - ability to track and monitor progress of projects effectively
- Strong follow up skills with the ability to drive projects to conclusion
- Working knowledge of sales process and project execution preferred
- Working knowledge of Great Plains and internet resourcing is a plus

**PHYSICAL DEMANDS AND WORK ENVIRONMENT**:
There is a mínimal risk of injury. Work hours are generally during normal business hours and average at least 40 hours a week. May require some additional hours when working with internal/external customers. May attend meetings on client sites.
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status._

**Benefits**:

- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Referral program
- Tuition reimbursement
- Vision insurance

Schedule:

- Day shift

People with a criminal record are encouraged to apply

Work Location: In person


  • Project Assistant

    2 weeks ago


    Baytown, Texas, United States Marking Services, Inc. Full time

    Are you looking to join a family-oriented company that designs, engineers, manufactures, and installs a comprehensive range of superior identification products? Marking Services, Inc. creates pipe markers, valve tags, and equipment and safety signs for customers in various industries around the world and is continuing to grow. Launch or continue your career...


  • Baytown, United States Trans-Global Solutions, Inc. Full time

    **Job Summary** TGS Civil Construction group is looking for a qualified entry level **Assistant Project Manager** to join an extraordinary project team in Houston, Texas. While this is an individual role, you will be involved in many facets of construction with the ability to evolve our existing operations. As the **Assistant Project Manager**, you will...

  • Project Coordinator

    1 week ago


    Baytown, United States 360 Rail Services` Full time

    **Title**: Project Coordinator **Location**: Baytown, TX **Job Type: Salary Position (Exempt)** **Reports To**: Mike Murray **Salary: $60,000-$75,000 / Year** **Job Summary**: 360 Rail Services is seeking a team member for an entry level Project Coordinator position. We specialize in full-cycle rail services including simulation modeling, engineering,...

  • Project Accountant

    4 weeks ago


    Baytown, United States Brown & Root Full time

    Job Description Summary: Provides project accounting support to project team to ensure timely and accurate reporting of project financial data. Other duties may be assigned. Responsibilities: Based on assignment, responsibilities may include project set-up, commitment tracking, small purchasing, government property control, accounts payable, payroll, daily...

  • Project Engineer

    4 weeks ago


    Baytown, United States J-Tec Material Handling Full time

    J-Tec Material Handling is part of the Katoen Natie group of companies. Katoen Natie is a global logistics and applied engineering provider. To optimally serve its customers, the organization is decentralized in business units. Each business unit acts independently and offers its clients tailor made solutions.J-Tec Material Handling is the process...

  • Project Control Lead

    2 weeks ago


    Baytown, United States Advantage Technical Full time

    Our Baytown, TX client is seeking an experienced hands-on Project Controls Lead skilled in Cost and Scheduling to join their project team. The Project Controls/Scheduler will develop a resource-loaded schedule to support 10-15 projects. The individual will also support and assist the project engineer and construction specialist in developing project forecast...

  • Project Control Lead

    2 weeks ago


    Baytown, United States Advantage Technical Full time

    Our Baytown, TX client is seeking an experienced hands-on Project Controls Lead skilled in Cost and Scheduling to join their project team. The Project Controls/Scheduler will develop a resource-loaded schedule to support 10-15 projects. The individual will also support and assist the project engineer and construction specialist in developing project forecast...

  • Sr. Project Manager

    2 weeks ago


    Baytown, Texas, United States TEPHRA Full time

    : Job Description: Our Client needs to hire two experienced Sr. Project Managers. This position is responsible for capital investment projects and is accountable for meeting all scope requirements, including achieving product quality and design capacity, and completing the project within the scheduled time frame and appropriate budget. The Sr. Project...

  • CapEx Project Manager

    2 weeks ago


    Baytown, Texas, United States TEPHRA Full time

    :Job Description:Our client is seeking to hire an experienced CapEX Project Managers. We are seeking candidates that have been owners representatives working on medium to large capital projects in a Chemical or Petrochemical environment. We are looking for candidates that have process engineering background for this position. We need for them to have managed...


  • Baytown, United States Derryberry's Mechanical Contractors Full time

    **ABOUT DERRYBERRY’S** Derryberry’s is a mechanical contractor, specializing in commercial HVAC, plumbing and site utilities for the greater Houston, TX area. Derryberry's Mechanical Contractors has been one of Houston's most trusted mechanical contractors since 1983. The team at Derryberry’s is well known for their remarkable ability to install,...


  • Baytown, United States Advantage Technical Full time

    Project Controls Specialist - Cost & SchedulingBaytown, TXLong term contractKey Responsibilities:Develop project cost forecasts based on project schedules and progress data; present to project managers or engineers.Have a good working knowledge of Primavera P6 Scheduling software is required.Have a good working knowledge of Excel is required.Knowledge of IPS...


  • Baytown, United States Advantage Technical Full time

    Project Controls Specialist - Cost & Scheduling Baytown, TX Long term contract Key Responsibilities: Develop project cost forecasts based on project schedules and progress data; present to project managers or engineers. Have a good working knowledge of Primavera P6 Scheduling software is required. Have a good working knowledge of Excel is required....


  • Baytown, United States Advantage Technical Full time

    The Project Controls/Scheduler will develop resources loaded schedule to support 10-15 projects. The individual will also support and assist project engineer and construction specialist to develop project forecast cost and monitor project cost execution. Must have strong knowledge in earned value management system (EVMS), cost performance index (CPI),...

  • Executive Assistant

    1 month ago


    Baytown, United States Houston Methodist Full time

    At Houston Methodist, the Executive Assistant position is a highly skilled professional responsible for maintaining an executive's schedule and assists in planning appointments, board meetings, conferences etc. This position supports executives in performing many high-level clerical and administrative tasks, including managing information technology, making...

  • Admin Assistant

    3 weeks ago


    Baytown, United States FreezPak Logistics Full time

    Job DescriptionJob DescriptionPosition Title: Administrative AssistantDepartment: Warehouse OperationsReports To: General Manager (GM)Company Overview:FreezPak Logistics is a leading provider of cold storage and distribution services. We maintain the highest standards to ensure our clients' products are stored and transported efficiently. Our dedication...


  • Baytown, United States Computer Task Group, Inc Full time

    Description: CTG is seeking to fill a Project Controls Specialist/Mechanical Turnaround Planner opening for our client in Baytown, TX. **Location**:Baytown, TX **Duration**:18 months **Overview**: Mechanical Planner - Plan all jobs for assigned unit with the assistance of PCT & Rotating Equipment SME (Must contact PCT Planner for any PCT steps). Scope...


  • Baytown, United States ROY BENT KINGDOM INC dba Houston Auto Appraisers Full time

    Job DescriptionJob DescriptionBenefits/PerksCompetitive CompensationPaid Time OffCareer Growth Opportunities Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your...

  • Medical Assistant

    3 weeks ago


    Baytown, United States Grace Women's Center of Baytown Full time

    **MEDICAL ASSISTANT-** **Overview of the Role**: The medical assistant provides high quality care. Room patients, take vitals, assist physician. May help with receptionist duties as well. SPANISH Speaking is a PLUS **Essential Duties & Responsibilities**: - Greet and escort patients to examining room; make them feel welcome and comfortable - Prepare...


  • Baytown, United States Pond & Company Full time

    About the Position Experience and Qualifications - 5+ Years of Administrative/Office Management Experience - Sound written and verbal communication skills - Deep understanding of Microsoft Excel, Word, and Outlook - Assist in ordering supplies, materials, equipment for the office. - Assist with travel arrangements - Other administrative tasks as needed -...


  • Baytown, United States Paths Management Services, LLC Full time

    Job DescriptionJob DescriptionSite Administrative AssistantPaths is a full-scale, vertically integrated affordable housing developer, builder, and operator.  Since 2004, the Paths team created and preserved high-quality affordable housing across the U.S. that enhances communities and helps residents build better lives. With over 12,000 units across 10...