Subcontracts Administrator I

3 weeks ago

Chula Vista, United States SOUTHCOAST WELDING Full time

**SUBCONTRACTS ADMINISTRATOR I**

**CLASSIFICATION (FLSA)**:EXEMPT/ NONEXEMPT

**SALARY RANGE**:$24-$30

**REPORTS TO**:(Contracts Manager or Designate)

**JOB DESCRIPTION**

**SUMMARY/OBJECTIVE**

Basically: Under direction, this position is responsible for supporting on or more projects with Subcontracting Administration. This includes establishing subcontractor requirements, solicitation, selection, qualification verification and final Terms and Conditions compliance.

**ESSENTIAL FUNCTIONS / DUTIES**
- Primarily Responsible for issuance of Subcontractor Solicitations, Reviews, Selections to support the company proposals and deadlines.
- With assistance of the Contracts Manger or designate, responsible for developing the Subcontractor solicitation format and exception with review from the Contracts Manger or designate.
- Responsible to have open communication and working closely with the Labor and Material estimators to identify subcontracted requirements
- Ensures the contractors and subcontractor are vetted and qualified contractors and subcontractor are in accordance with Company requirements.
- Identifies subcontract issues and recommends solutions with the assistance of the Contracts Manager or designate.
- With the guidance of the Contracts Manger or designate, Initiates negotiating and modifying requirements and negotiating with Subcontractor to ensure best pricing and compliance to statement of work requirements.
- Understands internal and external terms and conditions of non-disclosure, teaming, license, and memorandum of understanding agreements.
- Assist Contracts Manager or designate to department, Programs of contractual rights and obligations and provides interpretation of terms and conditions.
- Assist Contracts Manager or designate in cost and pricing reviews with program management and customer representatives.
- Maintains an awareness of regulatory changes and their impact on contracts, including export considerations.
- Maintains, analyzes, updates, and develops various electronic and hard copy records.
- Responsible for observing all laws, regulations and other applicable obligations wherever and whenever business is conducted in the best interest and on behalf of the Company. Expected to work in a safe manner in accordance with established operating procedures and practices.
- Performs other duties as assigned or required by the Contracts Manager or his designate.
- Ability to communicate effectively with both internal and external customers.
- Must adhere to a promote ALL company safety policies and promote a clean and safe work environment.

**PHYSICAL DEMANDS**

The Subcontracts Administrator I must be able to meet and successfully perform the essential functions of this job. The following physical demands are representative to the position.

This position requires extensive sitting for long periods of time. While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and ability to adjust focus. This would require the ability to lift files, open filing cabinets and bend or stoop.
- Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

**KNOWLEDGE / SKILLS**
- Awareness of Department of Defense contracts, Primary Customer contracts variety of contract types.
- Must be internal and external customer focused and possess: (1) the ability to develop innovative solutions to a variety subcontractor issues and problems; (2) excellent verbal and written communication and presentation skills to accurately document and report findings; (3); (the ability to organize, schedule, and coordinate multiple work phases; (4) excellent computer skills.
- Working knowledge of data integrated systems desirable.
- Ability to work independently and as part of a team is essential as is the ability to work extended hours to support customer deadlines

**COMPETENCIES**
- Communication Proficiency
- Flexibility (Job duties & schedule)
- Work well with others in all areas where SCW&M is performing work
- Follow verbal and written instructions
- Able to work independently
- Teamwork orientation

**SUPERVISORY RESPONSIBILTY**

Subcontracts Administrator I position has no supervisory responsibilities.

**POSITION TYPE / HOURS OF WORK**

This is a full-time position, 40 hours per week. Schedule is Monday
- Friday, 6:00 a.m. to 2:30 p.m. Occasional overtime and weekend work may be required based on production needs and deadlines.

**REQUIRED EDUCATION AND EXPERIENCE**
- Typically requires or Certification in Government Contract Management along with 1 or more years of progressive professional experience in contract administration or Equivalent professional contract experience i.e. Estimating (Material / Labor), Proposals, Administrative of Procurement processes may be substituted in lieu of education.

**WORK AUTHORIZATION CLEARANCE**

For E-verify and contract

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