Accounts Payable Administrative Professional

**Job Overview**:
The Accounts Payable Administrative Professional will work with and assist the CSBO to help maintain a smoothly run and efficient District Office. This position will also require the prompt and accurate handling of all purchasing and account payable matters.

**Qualifications**:

- High School Diploma
- Experience in Accounting/Bookkeeping
- Knowledge of Computer Systems
- Proficient in Microsoft Office Suite
- Experience with Infinite Visions accounting software
- Knowledge of standard office equipment
- Ability to exercise initiative, independent judgment and discretion in performing duties
- Understands the importance of confidentiality

**Principal Duties and Responsibilities (Essential Functions)**:
**Secretarial/General Office Duties**:

- Typing of word documents, data processing and spreadsheets
- Filing, phone communication and handling of mail correspondence
- Filing in for other office staff when they are absent or unavailable
- Reviewing student accident reports and maintaining those files

**Purchasing duties**:

- Utilizing District accounting program to enter purchase requisitions
- Generating approval report and completing purchase orders
- Act as liaison between District and suppliers where problems arise or defective merchandise has been received
- Maintaining requisition filing system

**Accounts Payable duties**:

- Review of invoices and date stamping all incoming and paid invoices
- Researching discrepancies in billing and taking action to ensure correction
- Processing materials in preparation for computer system input
- Entering bills payable into computer system daily and running final pre-list for board packet
- Notifying Treasurer’s office after Board has approved bill payment
- Upon arrival of checks from Treasurer’s office-matching invoices and mailing to vendors
- Filing of copies of checks with invoices, voiding and reissuing checks when necessary
- Maintaining vendor list
- Working with auditors and providing requested information
- Monitoring capital additions and retirements
- Routing E-rate invoices to E-rate consultant on monthly
- Preparing and distributing annual 1099 forms and related IRS requiring filings

**Bank Accounting Maintenance duties**:

- Review and verify reconciliations of school activity accounts on monthly basis
- Review petty cash reimbursement requests
- Perform banking tasks necessary to maintain petty cash and imprest accounts
- Deposit monies received at District Office into District bank accounts
- Track expenditures for Federal and State Grants and submit expenditure reports on a timely basis to appropriate contacts

**Physical Requirements**:

- The employee should have the physical capabilities to perform the job functions

**Disclaimer**
- Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time;
- This description reflects managements assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned;
- District 126 will make reasonable accommodations in compliance with the American with Disabilities Act of 1990

Pay: $25.00 - $28.00 per hour

Expected hours: 35 per week

**Benefits**:

- Dental insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Vision insurance

Experience level:

- 3 years

Schedule:

- 8 hour shift

Ability to Relocate:

- Alsip, IL 60803: Relocate before starting work (required)

Work Location: In person