Systems Coordinator

1 week ago

Belmont, United States HIGHPOINT Full time

HighPoint Electric, Inc

**Systems Coordinator Position Overview**

**Outline - **This Project Administrator (PA) will support Systems Department Project Managers and field staff in the administration of jobsite projects.

**Specific Requirements -**
- Organize and schedule meetings and appointments.
- Submit and reconcile reports, spreadsheets, and billings.
- Submit permits and call for inspections / maintain permit log.
- Create job books, O&M manuals, warranties, and equipment manuals.
- Assist Project Managers and field staff with customer quotes, letters, panel legends, certificates of substantial completion, submittals, etc.
- Prepare and track submittals and O&M manuals.
- Coordinate insurance for projects.
- Open jobs and job tickets (prepare documentation for Billing Department, set up files)
- Request certificates of insurance (project and stored material)
- Type all letter quotes and complete bid forms.
- Track and maintain records / reports for all warranty work, estimates, and jobs.
- Complete customer requested pre-qualification information.
- Assist in all areas of HighPoint employee badging requirements & renewals.
- Secure and review project contracts, inform Project Manager of any potential liability risks.
- Communicate bulletins, subcontracts, submittals, and meeting minutes.
- Prepare and maintain subcontracts and ensure vendor’s current certificates of insurance are on file.
- Open and maintain extra work authorization.
- Maintain current sets of project plans, provide updated drawings to the field and the Project Manager as needed.
- Produce and distribute purchase orders.
- Organize vendor certifications and renewals.
- Maintain equipment certifications and maintenance records, download warranty certificates and reports.
- Handle sensitive information in a confidential manner.
- Develop and update administrative systems to make them more efficient.

**Secondary Requirements -**
- Answer, screen, announce and forward incoming phone calls.
- Perform other clerical receptionist duties.
- Organize and schedule meetings and appointments.
- Complete travel time and out of town forms as required for projects - booking hotels.
- Proof and compile report binders
- Proof and compile customer reports before submitting them to the customer.
- Answer and direct phone calls.
- Maintain Project Manager calendar as needed. (out of office assistant, meetings, etc.)

**General Requirements -**
- Ability to pass preemployment and random drug test.
- High School Diploma - or the equivalent (for example, GED).
- Strong administrative experience preferred.
- Proficiency in Microsoft Office Applications.
- Strong multi-tasking & prioritizing abilities.
- Strong organizational skills and excellent follow-up skills.
- Motivated to stay busy with tasks daily, and a self-starter.
- Reliable transportation.

**Work location - **Belmont office.This position requires in-person attendance.

**Compensation - **Pay is hourly with an anticipated 40 + hours a week, Monday - Friday.

**Building and Construction - **Knowledge of materials, methods, and the tools involved in the construction of buildings, electrical equipment, industrial processes, preferred but not required.

**English Language - **Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

**Basic Skills -**
- **Active Learning
- **Understanding the implications of added information for both current and future problem-solving and decision-making.
- **Active Listening
- **Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
- **Learning Strategies
- **Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.

**Social Skills -**
- **Instructing
- **Teaching others how to do something.
- **Service Orientation
- **Actively looking for ways to help people.

**Complex Problem-Solving Skills -**
- **Complex Problem Solving
- **Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

**Systems Skills -**
- **Judgment and Decision Making
- **Considering the relative benefits of potential actions to choose the most appropriate one.
- **Systems Evaluation
- **Identifying measures or indicators of performance and the actions needed to improve or correct performance.
- **Time Management
- **Managing one's own time and the time of others.

**Tools -**
- Personal computers
- Tablet computers.

**Technology -**
- Microsoft Outlook
- Microsoft Excel
- Microsoft Teams
- Foundations Software

Pay: $45,000.00 - $50,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance

Compensatio

  • Project Coordinator

    1 month ago

    Belmont, United States Paul Davis Restoration of Boston Metro MA Full time

    Job DescriptionJob DescriptionPosition:Project CoordinatorWhat does an Project Coordinator with Paul Davis do?Fields calls from customers and team members and builds rapportOversees office administrative operationsCreates office systemsProblem solves and helps people find solutionsImproves the community by serving othersLearns new things about construction...

  • Project Coordinator

    1 month ago

    Belmont, United States Paul Davis Restoration of Boston Metro MA Full time

    Position: Project Coordinator What does an Project Coordinator with Paul Davis do? Fields calls from customers and team members and builds rapportOversees office administrative operationsCreates office systems Problem solves and helps people find solutionsImproves the community by serving othersLearns new things about construction and building homesHas...

  • Sales & Project Coordinator

    1 month ago

    Belmont, United States Paul Davis Restoration of Boston Metro MA Full time

    Job Description Job Description Position: Sales & Project Coordinator What does a Sales & Project Coordinator with Paul Davis do? Attend business networking functions to promote the business Manage social media accounts, post relative content and graphics, monitor all reviews and feedback and reply/ follow-up accordingly Fields calls from customers and team...

  • Sales & Project Coordinator

    4 weeks ago

    Belmont, United States Paul Davis Restoration of Boston Metro MA Full time

    Job Description Job Description Position: Sales & Project Coordinator What does a Sales & Project Coordinator with Paul Davis do? Attend business networking functions to promote the business Manage social media accounts, post relative content and graphics, monitor all reviews and feedback and reply/ follow-up accordingly Fields calls from customers and team...

  • Sales & Project Coordinator

    1 month ago

    Belmont, United States Paul Davis Restoration of Boston Metro MA Full time

    Job DescriptionJob DescriptionPosition: Sales & Project CoordinatorWhat does a Sales & Project Coordinator with Paul Davis do?Attend business networking functions to promote the businessManage social media accounts, post relative content and graphics, monitor all reviews and feedback and reply/ follow-up accordinglyFields calls from customers and team...

  • Sales & Project Coordinator

    4 weeks ago

    Belmont, United States Paul Davis Restoration of Boston Metro MA Full time

    Position: Sales & Project Coordinator What does a Sales & Project Coordinator with Paul Davis do? Attend business networking functions to promote the business Manage social media accounts, post relative content and graphics, monitor all reviews and feedback and reply/ follow-up accordingly Fields calls from customers and team members and builds rapport...

  • Construction Coordinator

    3 weeks ago

    Belmont, United States HIGHPOINT Full time

    HighPoint Electric, Inc **Construction Coordinator Position Overview** **Outline - **Position requirements may include the following necessities. **Specific Requirements -** - Print off drawings and scan As-Builts as needed. - Create Panel Legends and store in appropriate job folders. - Facilitate certificates of insurance for projects. - Set up and...

  • Sales & Project Coordinator

    4 weeks ago

    Belmont, United States Institute of Inspection , Cleaning and Restoration Certification Full time

    Position: Sales & Project Coordinator What does a Sales & Project Coordinator with Paul Davis do? Attend business networking functions to promote the business Manage social media accounts, post relative content and graphics, monitor all reviews and feedback and reply/ follow-up accordingly Fields calls from customers and team members and builds...

  • Development Coordinator, Stewardship

    1 month ago

    Belmont, United States Mass General Brigham Full time

    Contribute to an extensive gift acknowledgment system, including drafting all letters for McLean Fund gifts under $1,000 and acting as writer or reviewer for other letters as assigned. Participate in acknowledgment tracking system, mail acknowledgmen Communication, Development, Steward, Coordinator, Management, Healthcare, Skills

  • Development Coordinator, Stewardship

    4 weeks ago

    Belmont, United States Mass General Brigham Full time

    Contribute to an extensive gift acknowledgment system, including drafting all letters for McLean Fund gifts under $1,000 and acting as writer or reviewer for other letters as assigned. Participate in acknowledgment tracking system, mail acknowledgmen Communication, Development, Steward, Coordinator, Management, Healthcare, Skills

  • Assistant Residential Coordinator

    4 weeks ago

    Belmont, United States MAB Community Services Full time

    Job DescriptionJob DescriptionJob Title: Assistant Residential CoordinatorDepartment: Adult Disability ServicesReports To: Residential CoordinatorFLSA Status: Non-ExemptSUMMARYUnder the general supervision of the Residential Coordinator, the Assistant Residential Coordinator provides support to participants with the goal of maximizing their capacity for...

  • Office Coordinator

    1 month ago

    Belmont, United States Service Corporation International Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Work/ Life balance is as important to us as it is to you! We believe it is possible for our team members to be productive and enjoy a life outside of work! Neptune Society is the largest provider of affordable cremation services in the...

  • Office Coordinator

    1 month ago

    Belmont, United States SCI Shared Resources, LLC Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Work/ Life balance is as important to us as it is to you! We believe it is possible for our team members to be productive and enjoy a life outside of work! Neptune Society is the largest provider of affordable cremation services in...

  • Office Coordinator

    4 weeks ago

    Belmont, United States Service Corporation International Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Work/ Life balance is as important to us as it is to you! We believe it is possible for our team members to be productive and enjoy a life outside of work! Neptune Society is the largest provider of affordable cremation services in the...

  • Office Coordinator

    4 weeks ago

    Belmont, United States SCI Shared Resources, LLC Full time

    Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Work/ Life balance is as important to us as it is to you! We believe it is possible for our team members to be productive and enjoy a life outside of work! Neptune Society is the largest provider of affordable cremation services in...

  • Scheduling Coordinator

    3 weeks ago

    Belmont, United States The Oaks at Belmont Full time

    JOIN TEAM TRILOGY: **Duties and Responsibilities** - Assists the Director of Health Services (DHS) to plan, develop, organize, implement, evaluate, and direct the nursing service department, as well as its programs and activities, in accordance with current rules, regulations, and guidelines that govern the Health Campus. - Assists in developing methods for...

  • Development Coordinator, Stewardship

    3 weeks ago

    Belmont, United States McLean Hospital(MCL) Full time

    Contribute your expertise to a mission-driven environment by joining McLean Hospital. Ranked #1 in the nation in psychiatry, McLean offers an exciting opportunity to be part of a cohesive and dedicated 24-person fundraising team. Located on a beautiful 200-acre campus minutes from downtown Boston, McLean is a preeminent research and teaching hospital...

  • Patient Care Coordinator/receptionist

    1 week ago

    Belmont, United States Belmont Oral, Facial and Implant Surgery Full time

    **About us** Belmont Oral, Facial and Implant Surgery is a small business in Belmont, MA. We are professional and provide compassionate care with surgical excellence. Our work environment includes: - Safe work environment - Modern office setting - Growth opportunities Our mission is to provide top-quality oral surgery care to the community of Belmont, MA...

  • Human Resources

    1 month ago

    Belmont, United States Textum Full time

    Textum OPCO, LLC is hiring a Human Resources & Payroll Coordinator for its facilities.At Textum, we specialize in developing innovative fabric and multi-dimensional preform solutions for various industries such as aerospace, space, defense, energy, and infrastructure. With our expertise in developing textile solutions for extreme environments, we are...

  • Human Resources

    4 weeks ago

    Belmont, United States Textum Full time

    Textum OPCO, LLC is hiring a Human Resources & Payroll Coordinator for its facilities.At Textum, we specialize in developing innovative fabric and multi-dimensional preform solutions for various industries such as aerospace, space, defense, energy, and infrastructure. With our expertise in developing textile solutions for extreme environments, we are...