Divisional Resource Team Finance Manager

5 days ago

Charlottesville, United States University of Virginia Full time

The College and Graduate School of Arts & Sciences (A&S) seeks applicants for a Finance Manager to work closely with one of the A&S divisions as part of a Divisional Resource Team (DRT) that will expand the administrative capacity of the departments in that division and support their success. The DRTs are part of the Dean’s vision for engaging, developing, and recognizing staff’s critical role in achieving Arts & Sciences’ mission and strategic priorities. Inaugural members of the DRTs will have an exciting opportunity to shape the future of A&S and contribute to developing a collegial, creative, and service-oriented culture. Three positions are available: one for each of A&S’s three divisions (Sciences, Social Sciences, or Humanities).

Under the leadership of the Divisional Resource Team Director and in close coordination with the Dean’s Office Budget & Finance team, the Finance Manager will lead the finance and budget services for a team that works closely with Department Managers, Department Chairs, Program/Center Directors, and Department teams in the assigned division.

**The Finance Manager will be responsible for**:
Identifying and implementing high-impact opportunities for the DRTs to support departments’ financial and administrative operations.

Improving turnaround times for approvals by serving as Finance Approver for all items within the assigned division, and by facilitating coverage of other approvals, such as account certification and expenses approval, especially P2P approval.

Providing departments with coverage and backup support, to include:

- Assigning and/or directly providing temporary support to cover vacancies and PTO in department finance roles,
- Overseeing back-up coverage of tasks such as entering payroll costing allocations, period activity pays, payroll accounting adjustments, temporary employee hires and wage payments for students.

Providing supportive oversight of financial planning, forecasting, and analysis within the assigned division, to include:

- Developing, rolling-out, and continuously monitoring a process and/or checklist(s) to ensure that the departments are consistently distributing financial reports for their area’s funding sources at the appropriate level which could be to the individual faculty member.
- Monitoring chart of account use (FDM) to ensure that departments are maintaining consistency and budget alignment in their use of the FDM.
- Monitoring for and resolving deficits and suspense.
- Disseminating information to departmental faculty and staff as needed, in coordination with other divisions to ensure consistent messaging.
- Reviewing Smartsheet and Fund Balance Extension requests to ensure that necessary information and documentation is provided to enable a smooth workflow of approvals.
- Supporting the use of University systems, Workday HCM, Finance, and Adaptive, rather than shadow systems.
- Developing staff with financial responsibilities in the division by creating and delivering training, professional development opportunities, and one-on-one support.

Supervising finance staff on the DRT, which may include Finance Generalists or Fiscal Technicians.

Serving as an advisor and resource for the Divisional Associate Dean and for dean’s office budget and finance colleagues in areas that include strategic budgetary projects, annual budget and quarterly forecast development, trend analysis, and more.

Representing the division at University and School meetings, advocating for system and policy improvement in service of effective and efficient operations in departments, and communicating critical information from departments up through the school and university and vice versa.

Attend University and School meetings such as the Department Manager meetings and the Fiscal Administrators meetings and coordinate within the divisional resource team to proactively spread the information presented to those within the division.

Collaborating and coordinating with Finance Managers in other divisions to provide responsive, consistent support across divisions and serving as back-up for each other to provide continuity during Divisional Resource Team vacancies and PTO.

Other duties as assigned.

**Minimum Requirements**

Experience: At least seven years of experience in a financial discipline, likely with supervisory experience. 11 years of relevant/finance experience accepted in lieu of degree.
Licensure: May hold CPA or other advanced financial certification.

**Preferred skills and qualifications**:

- Ability to synthesize financial information and provide sound advice to researchers, administrators, faculty, and department managers.
- Experience in Arts & Sciences, preferably in finance or budget role, such as department manager.
- Knowledge of reporting and cloud-based enterprise-wide budget systems within a higher education environment strongly preferred; deep familiarity with UVA financial systems, such as Workday HCM and Adaptive is a

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