Administrative Assistant

3 weeks ago

Wakefield, United States Diocese of Providence Full time

Be a welcoming and helpful presence to all those who enter our schoolModel the mission, philosophy and goals of Monsignor Clarke School to all staff, parents, students, and the communityCollaborate with the Director of Admissions and Development to maintain the schools social media platformsMonitor, complete, and submit all RIDE non-public and diocesan reporting i.e., non-public approval form, Health Report, emergency drill reporting, NCEA Databank, NEASC and other applicable school year data forms, and maintain such files. Schedule, execute and record required emergency drillsMaintain BCI, Triple I and all safety credentials for school faculty, staff, and volunteersTranscribe administration, leadership and faculty meeting minutes; maintain current logCollaborate with school leadership team to plan and execute various assemblies and ceremonies throughout the school year i.e., NJHS, 8th Grade Awards Night, 8th Grade graduation, Honor Roll AssembliesMaintain active correspondence with faculty, parents, and volunteers through phone and emailCreate school year assignment sheets (i.e. lunch volunteer schedule, classroom helpers, etc.) Create new school year folders for each staff member including emergency info, duty rosters, handbook, time off sheets, field trip permission forms, etc.Work collaboratively with Principal and Assistant Principal to update Parent/Student and Faculty/Staff HandbooksResponsible for overall maintenance of the school's SIS database i.e., close of school and new school rollover, student family demographic updates, students scheduling.Perform all administrator responsibilities for schools SIS database, including compilation of reportsFacilitate data entry for class rosters and schedulesCreate and maintain school forms, and school year calendarFacilitates ordering and assigning tickets, and collaborates with business manager to purchase prizes for the annual Spring RaffleAssist the Early Learning Coordinator in overseeing the DHS certification of the Little Angels childcare programContribute to a weekly parent newsletter utilizing the Constant Contact platformCreate and update distribution lists for parent newslettersSupport the Principal, and manage principals calendar and appointments in collaboration with the receptionistCompile report cards, progress reports, and Honor Roll lists and certificatesManage ordering of school planners and textbooksCompile and publish classroom materials and supply lists for all gradesCompile and publish all grade level academic summer workSchedule buses for school field trips Schedule teacher coverage for IEP meetingsOnboard new employees and substitute teachers by reviewing all new hire forms, school procedures and diocesan requirementsUpdate school website as needed with current forms, dates, and dataAssist Director of Admissions by managing all required enrollment forms, and data entry for new studentsMonitor the school profile on the Lands End school website and make updates as needed Maintain confidentiality of any and all discussions and sensitive information Correspond with district transportation leads for bus schedule changesReceive all requests for college level internships and facilitate all required documentation for students to intern at Monsignor Clarke School Post available positions on recruitment website, schedule interviews, organize interview committees, and provide all documentation for interviews to committee membersIf you are interested, send an email with cover letter, resume, and letters of reference to mricci@monsignorclarkeschool.org

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