Legal Administrative Assistant

2 weeks ago

Phoenix, United States KMRG, LLC Full time

**ROLE**
We need an experienced Legal Administrative Assistant to support the Department of Justice (DOJ).

**RESPONSIBILITIES**
**I. Legal Assistance**
- Provide legal support to senior-level attorneys
- Respond to inquiries for and closed matters, functions, and general procedures of the office
- Determine which matters should be referred to attorneys based on importance and urgency
- Separate, screen, select, assemble, and organize files, records, etc.
- Establish, organize, index, cross-index, and maintain files, records, etc.
- Maintains calendars for attorneys
- Track dates of calendared milestones, activities, etc.
- Arrange, coordinate, and schedule conferences and meetings
- Prepare agenda, attend conferences and meetings
- Record, summarize, and distribute meeting minutes
- Develop and maintain suspense system for ongoing issues and projects
- Inform the staff of pending dates, deadlines, reminders, etc.
- Manage matters not requiring attorney’s attention

**II. Travel & Logistics**
- Arrange travel
- Prepare itineraries
- Secure transportation and hotel reservations
- Prepare automated travel authorizations and vouchers
- Read, screen, and control incoming mail
- Prepare outgoing mail

**III. Writing & Editing**
- Compose written documents
- Prepare written material for dissemination and publication
- Ensure proper format, spelling, grammar, punctuation, etc.
- Review all outgoing correspondence, documents, and reports
- Obtain signatures from attorneys
- Anticipate and prepare materials for attorneys

**IV. Publication Design & Graphics**
- Use Microsoft Office software, especially Microsoft Word and Excel
- Prepare tables, charts, graphs, etc.
- Integrate graphics into text documents
- Adjust style, pitch, design, and layout of documents
- Prepare special or one-time reports, summaries, or replies to inquiries

**V. Stakeholder Management**
- Maintain an accurate contact list form various departments and agencies
- Coordinate and participate in events, conferences, trainings, meetings, etc.
- Support Public Affairs Officer in coordinating activities and events
- Provide front desk support
- Receive visitors at front desk and route them to right person
- Answer telephone calls and route them to right person

**BACKGROUND**
- Progressive and relevant experience

**EDUCATION**
- Preference for Bachelor’s degree

**LOCATION**
- Phoenix, AZ 85004

**TELEWORK**
- Some

**CLEARANCE**
- U.S. citizenship required since this role supports the U.S. federal government

**CLIENT**
- Department of Justice (DOJ)

**TRAVEL**
- No travel required

**WORK HOURS**
- 40 hours per week
- 8 hours per day

**EMPLOYMENT CLASSIFICATION**
- Employment Classification Eligibility — Exempt

**RELOCATION**
- Not eligible for relocation benefits

**_ **_**

**KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer.** All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

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