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Clerical Assistant
4 months ago
**Work for Indiana**:
Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a diverse range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.
**About LaPorte Juvenile Correctional Facility**:
As a part of the Indiana Department of Correction, the LaPorte Juvenile Correctional Facility (LPJCF) promotes public safety by providing meaningful, effective opportunities for successful re-entry. We strive to model best Correctional practices, return productive citizens to our communities, and inspire a culture of accountability, integrity and professionalism. The LaPorte Juvenile Correctional Facility is an intake and multi-level security facility for juvenile females. LaPorte Juvenile Correctional Facility is located in LaPorte, Indiana. LaPorte Juvenile Correctional Facility was established in 2017 by converting an existing juvenile facility (Camp Summit Boot Camp) into a female juvenile facility. It is the only female juvenile facility in Indiana. LaPorte Juvenile also serves as the intake facility for all female juveniles committed to the Indiana Department of Correction.
**Role Overview**:
You will receive individual assignments with desired results indicated or implied because of the standardized nature of the task. Routine work is checked upon completion for technical soundness, and the supervisor checks any deviation from the norm before action is taken.
**Salary Statement**:
The salary for this position traditionally starts at $27,638.00 but may be commensurate with education or work experience
**A Day in the Life**:
The essential functions of this role are as follows:
- Supports the daily operations of an organization by performing general office tasks
- Greets visitors and directs them to the appropriate person according to their needs.
- Answers telephones and gives information to callers, take messages, or transfers calls to appropriate individuals.
- Opens, sorts, and routes incoming mail and correspondence, and prepares outgoing mail.
- Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
- Accurately maintains and organizes office files.
- Delivers messages and run errands.
- Maintains inventory, orders, and distributes supplies.
- Completes tasks or projects assigned by supervisor in a timely manner.
The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
**What You'll Need for Success**:
- High School Diploma or equivalent
Upon entering the role, individuals must have or obtain the following requirements:
- Working knowledge of general office functions and clerical procedures.
- Basic computer skills
- Active listening skills
- Effective written and verbal communication skills
- Organizational skills with the ability to prioritize tasks effectively
- Attention to detail and proofreading skills
- Ability to use Microsoft Office Suite (Word, Excel, Outlook)
- Ability to work with sensitive documents and information, and be privy to sensitive agency information without divulging information to internal or external parties
- Ability to work independently
- Ability to provide effective and professional customer service to internal and external parties.
**Supervisory Responsibilities/Direct Reports**:
- This role may provide direct supervision for one or more staff members.**Benefits of Employment with the State of Indiana**:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
- Deferred compensation 457B account (similar to 401k plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid new parent leave
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Pu
