Contracts Administrator

1 week ago

Washington, United States Advanced Acoustic Concepts Full time

**Job Title**: Administrator I Contracts

**Job Location**: Hauppauge, NY

**Position Summary**

Administer and monitor contract performance on government contracts in coordination with the Contracts Lead. May assist with the negotiation and administration of agreements between the company, customers, subcontractors, and/or vendors ensuring adherence to company policies and procedures.

**Primary and Essential Accountabilities**
- Work with Contract Lead to administer and monitor contract performance on government contracts.
- Provide support for the negotiation and administration of agreements between the
- company/customers/subcontractors/vendors ensuring adherence to company policies and procedures.
- Responsible for reviewing standard contract solicitation terms, handling contract award confirmations, interpreting agreement terms and conditions and identifying potential issues, reviewing agreement amendments/modifications and incorporating changes under the advisement and direction of the Contracts Lead
- Review contractual documents to ensure adherence to company policy, government specifications and requirements, identify risks and areas of concern on contract terms and conditions.
- Respond to standard inquiries regarding contract obligations and revisions.
- Assist/support fulfillment of contract deliverables, billings and cash collections
- Assist in proposal preparation for customer requirements.
- Prepare standard price proposals.
- Participate in TINA implementation/sweeps under Contract Lead direction.
- Monitor contract performance and cost controls and ensure compliance with contract terms.
- Assist in preparing routine teaming agreements, MOUs, MOAs, and domestic and international consultant/sales.
- representative agreements and other contractual agreements
- Under direction, prepare contractual documents, including the preparation of contract terms and conditions, and
- assemble contract documentation package.
- Participate in management review of proposals/contracts and in the conduct of program reviews.
- Communicate and reinforce the mission and values of the organization.

**Secondary Accountabilities**
- 2+ years, Associate’s degree or equivalent combination of education and experience.

**Basic Qualifications**
- Associate’s degree in related discipline with 2+ years of applicable work experience. Bachelor’s degree is preferred.
- Knowledge of Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS)
- Basic understanding of contract/purchase order terms and conditions and detailed knowledge of the government contracting process including sole source and competitive procurements
- Knowledge of the terms and conditions appropriate for different contract types (FFP, CPFF, CPIF, T&M, IDIQ, etc.) and their proper use
- Knowledge of government intellectual property (IP)/ software and data rights clauses and IP marking guidelines
- Knowledge of source selection/evaluation process including cost and price analysis
- Knowledge of requirements for administration of government property
- Knowledge of government contract administration duties including subcontract flow downs, change management, inspection, acceptance, payment, warranty, close-out and records retention.
- Thorough understanding of proper drafting, negotiation and use of contracts, subcontracts, POs teaming

and other forms of agreements
- Excellent verbal and written communication skills
- Basic understanding of contract/agreement briefings, negotiation, and review
- Basic knowledge of monitoring contracts/subcontracts
- Membership in National Contract Management Association (NCMA) and CPCM certification desired.

**Additional Desirable Qualifications, Skills, and Knowledge**
- Maintain effective internal and external customer relations.
- May assist with subcontract negotiation and management.
- Perform special projects as requested.

**Physical Requirements**
- Lifting (up to 20 lbs.): up to 25% of time
- Walking: up to 25% of time
- Climbing, Bending, Standing, Stooping: up to 10% of time
- Sitting: up to 75% of time
- Travel: up to 10% of time

The current schedule for this position is:

- 9/80 work schedule, every other Friday off
- 4/10 work schedule, Monday-Thursday, or 9/80 work schedule, every other Friday off
- Onsite Full-Time
- Hybrid remote
- Remote

Advanced Acoustic Concepts, LLC is an equal opportunity/affirmative action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability status, protected veteran status, marital status, or any other characteristic protected by law. AAC is an E-Verify employer.

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