Grants Associate

4 weeks ago

Philadelphia, United States Jefferson - Center City, Philadelphia, PA Full time

**Job Summary**

The position of Research Administration Center of Excellence (RACE) Grants Associate will be responsible for working with assigned departments and their assigned Associate Director for post-award research activities while delivering excellent customer service. The position will perform support functions for TJU Principal Investigators (PIs), ensuring that PIs have accurate and timely information to make decisions. The Grants Associate will be provided an individualized opportunity to develop a career path while receiving exposure to and training in various aspects of research administration. Portfolio assignments will be determined based on their experience, job level, and portfolio complexity (grant type/sponsors/PIs). Individuals within this role will communicate extensively and directly with faculty regarding their grant finances, progress reports, day-to-day needs, etc.

**Essential Functions**
- Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
- Examines awards for suitability of terms and conditions and reviews budgets with PI; coordinates establishment of project accounts for the grant and sub-awards (as applicable)
- Examines awards for suitability of terms and conditions and reviews budgets with PI; coordinates establishment of project accounts for the grant and sub-awards (as applicable)
- Maintains accounting records for all awards within their assigned portfolio
- Reconciles all assigned accounts against the General Ledger on a monthly basis
- Coordinates personnel and purchasing activities with the PI and applicable TJU offices; Review and act as signatory (if designated by the PI) for budget summaries, budget adjustment forms, JVs, Travel Authorizations and Reimbursements, Invoices, Check Requests, Expense Reimbursements and Purchase Requisitions as necessary
- Ensures payroll distribution is correct for faculty, graduate students, fellows and support staff on a bi-weekly basis and processes changes as needed
- Meets with PIs at least monthly to provide updates on the financial status of their accounts
- Acts as a liaison between PIs and ORA/SPAO to communicate and resolve any issues that arise concerning expenditures
- Assists PIs with effort reports to ensure accuracy and timely submission
- Assists PIs with budget development for progress reports
- Assists with submission of progress reports, program reviews and other activities related to the grant
- Working with ORA as appropriate, assists with providing just in time information or other agency requests such as budget revisions, compliance issues, etc.

**Competencies (Knowledge, Skills, and Abilities Required)**:

- and post-award, preferred.
- General knowledge of applicable federal, state, and other sponsor regulations related to sponsored projects, including the Office of Management and Budget’s (OMB) Uniform Guidance, preferred.
- Analytical and problem-solving skills, including experience researching and analyzing complex data to develop accurate reports, identify valid solutions, forecast consequences of the proposed action and implement a course of action.
- Ability to work independently in a team environment, take ownership of the resolution of problems, be flexible and accountable, manage conflicting responsibilities, prioritize tasks and consistently meet deadlines.
- Ability to establish and maintain effective working relationships with Research Administrators, Associate Directors, the RACE Director, and a variety of other constituents within and outside the Offices of Research Support Services.
- Demonstrate excellent oral and written communication skills with experience in communicating with a broad range of audiences through various mediums.
- Capability to manage administrative aspects of sponsored programs supporting basic, applied, or clinical research.
- Embrace change and ambiguity.
- Other duties as assigned

**Education**:
High School Diploma or GED, Bachelor’s degree preferred.

**AND**

**Experience**:
Previous experience in research administration-related work preferred.

3 years of financial related work required.

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and têxtiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 20

  • Grants Associate

    2 weeks ago

    Philadelphia, United States Jefferson Health Full time

    Job Summary The position of Research Administration Center of Excellence (RACE) Grants Associate will be responsible for working with assigned departments and their assigned Associate Director for post-award research activities while delivering excellent customer service. The position will perform support functions for TJU Principal Investigators (PIs),...

  • Grants Administrator Sr RACE

    1 week ago

    Philadelphia, United States Jefferson Health Full time

    PRIMARY FUNCTION :The position of Research Administration Center of Excellence (RACE) Grants Administrator Senior will be responsible for working with assigned departments as well as their RACE Manager and/or Associate Director for post-award research activities while delivering excellent customer service. The position will perform support functions for TJU...

  • Grants Administrator Sr RACE

    1 week ago

    Philadelphia, United States Jefferson Health Full time

    PRIMARY FUNCTION : The position of Research Administration Center of Excellence (RACE) Grants Administrator Senior will be responsible for working with assigned departments as well as their RACE Manager and/or Associate Director for post-award research activities while delivering excellent customer service. The position will perform support functions for...

  • Grants Administrator Sr RACE

    1 day ago

    Philadelphia, United States Jefferson Health Full time

    PRIMARY FUNCTION : The position of Research Administration Center of Excellence (RACE) Grants Administrator Senior will be responsible for working with assigned departments as well as their RACE Manager and/or Associate Director for post-award research activities while delivering excellent customer service. The position will perform support functions for...

  • Grants Compliance Manager

    1 week ago

    Philadelphia, United States Innovative Emergency Mgmt Full time

    Job DescriptionJob DescriptionPosition Summary:IEM is looking for Full Time- Grants Compliance Manager to support IEMs State's Broadband Program funded by BEAD and other state and federal funds. We are seeking people experienced in Sub-Recipient Monitoring and Risk Assessment to oversee and ensure the effective and compliant management of federally...

  • Grants Compliance Manager

    2 days ago

    Philadelphia, United States Innovative Emergency Mgmt Full time

    Job DescriptionJob DescriptionPosition Summary:IEM is looking for Full Time- Grants Compliance Manager to support IEMs State's Broadband Program funded by BEAD and other state and federal funds. We are seeking people experienced in Sub-Recipient Monitoring and Risk Assessment to oversee and ensure the effective and compliant management of federally...

  • Grants Compliance Monitor

    1 month ago

    Philadelphia, United States City of Philadelphia Full time

    Job Description The Grants Compliance Monitor is a key staff position for the Office of Community Empowerment and Opportunity (CEO) responsible for monitoring CEO’s subcontract agreements. CEO enters into contracts with community-based organizations and consultants to carry out organizational goals to help low-income Philadelphians move toward...

  • Grants Compliance Monitor

    2 days ago

    Philadelphia, United States City of Philadelphia Full time

    Job Description The Grants Compliance Monitor is a key staff position for the Office of Community Empowerment and Opportunity (CEO) responsible for monitoring CEO’s subcontract agreements. CEO enters into contracts with community-based organizations and consultants to carry out organizational goals to help low-income Philadelphians move toward...

  • Research Associate

    1 week ago

    Philadelphia, Pennsylvania, United States University of Pennsylvania Full time

    Research AssociateLocation: Philadelphia, PAOpen Date: Mar 10, 2022Deadline: Mar 10, 2024 at 11:59 PM Eastern TimeThe Department of Biochemistry and Biophysics at the Perelman School of Medicine at the University of Pennsylvania seeks candidates for a Research Associate position in the Academic Support Staff. This appointment will be initially for one (1)...

  • Research Associate

    2 days ago

    Philadelphia, Pennsylvania, United States University of Pennsylvania Full time

    Research AssociateLocation: Philadelphia, PAOpen Date: Mar 10, 2022Deadline: Mar 10, 2024 at 11:59 PM Eastern TimeThe Department of Biochemistry and Biophysics at the Perelman School of Medicine at the University of Pennsylvania seeks candidates for a Research Associate position in the Academic Support Staff. This appointment will be initially for one (1)...

  • Associate Finance Director

    1 month ago

    Philadelphia, United States Esperanza Health Center Full time

    Job DescriptionJob DescriptionSUPERVISOR: Finance DirectorFLSA STATUS: ExemptDEPARTMENT: 100400SUMMARY: The Associate Finance Director is responsible for grants administration, financial reporting, 401(k) plan administration, benefits analysis, reconciliations of general ledger accounts, financial tracking and analysis, and other financial tasks to ensure...

  • Associate Finance Director

    4 weeks ago

    Philadelphia, United States Esperanza Health Center Full time

    Job DescriptionJob DescriptionSUPERVISOR: Finance DirectorFLSA STATUS: ExemptDEPARTMENT: 100400SUMMARY: The Associate Finance Director is responsible for grants administration, financial reporting, 401(k) plan administration, benefits analysis, reconciliations of general ledger accounts, financial tracking and analysis, and other financial tasks to ensure...

  • Associate Finance Director

    2 days ago

    Philadelphia, United States Esperanza Health Center Full time

    Job DescriptionJob DescriptionSUPERVISOR: Finance DirectorFLSA STATUS: ExemptDEPARTMENT: 100400SUMMARY: The Associate Finance Director is responsible for grants administration, financial reporting, 401(k) plan administration, benefits analysis, reconciliations of general ledger accounts, financial tracking and analysis, and other financial tasks to ensure...

  • Progam Associate, Healthy Food Financing Initiative

    1 month ago

    Philadelphia, United States The Reinvestment Fund Full time

    **ABOUT REINVESTMENT FUND**: Reinvestment Fund is a catalyst for change in low-income communities. We integrate data, policy and strategic investments to improve the quality of life in low-income neighborhoods. Using analytical and financial tools, we bring high-quality grocery stores, affordable housing, schools and health centers to the communities that...

  • Associate Dean, Student Success

    1 month ago

    Philadelphia, United States Community College of Philadelphia Full time

    The Associate Dean, Student Success & Engagement supports the Associate Vice President/Dean of Students in the management of administrative and operational efficiencies with the Student Support & Engagement division. Primary responsibilities include divisional communications, contracts, budgets, and necessary reporting. This position assists in evaluating...

  • Tullamore Associate

    7 days ago

    Philadelphia, Pennsylvania, United States Ayatana XP Full time

    JOB TITLE: Tullamore D.E.W. Associate — Ayatana XP on behalf of William Grant & SonsREPORTS TO: AXP Account Executive, William Grant & Sons Sales + MarketingJob Description:SUMMARY: The Tullamore Dew Associate acts as the commercial face of the brands in their respective markets in a set number of accounts. They will work to build and maintain...

  • Tullamore Associate

    2 days ago

    Philadelphia, Pennsylvania, United States Ayatana XP Full time

    JOB TITLE: Tullamore D.E.W. Associate — Ayatana XP on behalf of William Grant & SonsREPORTS TO: AXP Account Executive, William Grant & Sons Sales + MarketingJob Description:SUMMARY: The Tullamore Dew Associate acts as the commercial face of the brands in their respective markets in a set number of accounts. They will work to build and maintain...

  • Research Associate

    1 month ago

    Philadelphia, United States Temple University Full time

    Grade: T24 The link below will give you information about the University’s “T” salary structure. A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant’s education and experience, all relevant internal equity considerations, department budget, and funding source. Learn more about the “T”...

  • Senior Associate, Nonprofit

    2 days ago

    Philadelphia, United States BDO Full time

    Job Summary: The Senior Associate in the Industry Specialty Services Group’s Nonprofit and Grantmaker Advisory team will provide professional services that are sensitive to the needs and values of both nonprofit organizations and funders that support them. This is a unique opportunity for a mission-oriented finance and accounting professional who wants...

  • Tullamore D.e.w Associate

    2 hours ago

    Philadelphia, United States Ayatana XP Full time

    **JOB TITLE**:Tullamore D.E.W. Associate — Ayatana XP on behalf of William Grant & Sons **REPORTS TO**: AXP Account Executive, William Grant & Sons Sales + Marketing **SUMMARY**: The Tullamore Dew Associate acts as the commercial face of the brands in their respective markets in a set number of accounts. They will work to build and maintain relationships...