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Grants Administrator Sr RACE

4 months ago

Philadelphia, United States Jefferson Health Full time
PRIMARY FUNCTION :

The position of Research Administration Center of Excellence (RACE) Grants Administrator Senior will be responsible for working with assigned departments as well as their RACE Manager and/or Associate Director for post-award research activities while delivering excellent customer service. The position will perform support functions for TJU Principal Investigators (PIs), ensuring that PIs have accurate and timely information to make decisions. The Grants Admin. II will be provided an individualized opportunity to further their career path while receiving exposure to and training in more complex aspects of research administration. Portfolio assignments will be determined based on their experience, job level, and portfolio complexity (grant type/sponsors/PIs). Individuals within this role will communicate extensively and directly with faculty regarding their grant finances, progress reports, day-to-day needs, etc. The RACE Grants Administrator II will take on an increasingly complex research portfolio.

Research is a vital component of the TJU's mission, and support of research administration is a key component of success for RACE. The Grants Administrator II positions within RACE are mid-level research administration staff positions requiring the incumbent to ensure proper stewardship of grants financial management. The Grants Administrator II is a full-time position that will strive to meet the research needs of Principal Investigators in basic, applied, or clinical research. The Grants Administrator II will report to the Manager, Post Award, and/or the Associate Director within the assigned team. The Grants Admin. II models and fosters behavior that establishes a culture that values the staff/faculty partnership and is consistent with the values, goals, and objectives of the enterprise/department to create an atmosphere of trust, cooperation, accountability, empowerment, and dedication to the research mission of the enterprise.

ESSENTIAL FUNCTIONS:

(Please list the fundamental job duties of the position approx 3-5)

% Effort

Responsibility

90%

PI Post-Award Support
Examines awards for suitability of terms and conditions and reviews budgets with PI; coordinates establishment of project accounts for the grant and sub-awards (as applicable) Working with the RACE Manager and/or Associate Director, administers grant by monitoring award and sub-awards for compliance, analyzing monthly financial reports, communicating with PI regarding financial progress and coordinating activities at the end of the budget period Maintains accounting records for all awards within their assigned portfolio Reconciles all assigned accounts against the General Ledger on a monthly basis Coordinates personnel and purchasing activities with the PI and applicable TJU offices; review and act as signatory (if designated by the PI) for budget summaries, budget adjustment forms, JVs, Travel Authorizations and Reimbursements, Invoices, Check Requests, Expense Reimbursements and Purchase Requisitions as necessary Ensures payroll distribution is correct for faculty, graduate students, fellows and support staff on a bi-weekly basis and processes changes as needed Meets with PIs at least monthly to provide updates on the financial status of their accounts Acts as a liaison between PIs and ORA/SPAO to communicate and resolve any issues that arise concerning expenditures Assists PIs with effort reports to ensure accuracy and timely submission Assists PIs with budget development for progress reports Assists with submission of progress reports, program reviews and other activities related to the grant Working with ORA as appropriate, assists with providing just in time information or other agency requests such as budget revisions, compliance issues, etc. 10%

Other Responsibilities
Serves as a resource to department staff and faculty to ensure compliance with policy Attends regular meetings, training sessions, and professional development workshops/seminars to keep current on policies and procedures relevant to position responsibilities, as requested and approved by the RACE Associate Director(s) (supervisor) or Director, Post-Award (RACE).

OTHER FUNCTIONS AND COMPETENCIES needed in addition to Essential Functions:
  • Experience working with research administration software applications in both pre- and post-award.
  • General knowledge of applicable federal, state and other sponsor regulations related to sponsored projects, including the Office of Management and Budget's (OMB) Uniform Guidance.
  • Analytical and problem-solving skills, including experience researching and analyzing complex data to develop accurate reports, identify valid solutions, forecast consequences of proposed action and implement a course of action.
  • Ability to work independently in a team environment, take ownership of the resolution of problems, be flexible and accountable, manage conflicting responsibilities, prioritize tasks and consistently meet deadlines.
  • Ability to establish and maintain effective working relationships with Research Administrators, Associate Directors, the RACE Director, and a variety of other constituents within and outside the Offices of Research Support Services.
  • Demonstrate excellent oral and written communication skills with experience in communicating with a broad range of audiences through various mediums.
  • Capability to manage administrative aspects of sponsored programs supporting basic, applied, or clinical research.
  • Embrace change and ambiguity.
  • Other duties as assigned.


Qualifications

EDUCATIONAL/TRAINING REQUIREMENTS:

Bachelor's degree

Hospital or University experience preferred.

Closing Statement

Jefferson includes Thomas Jefferson University and Jefferson Health, a dynamic university and health system with broad reach across the Delaware Valley. Jefferson is the second largest employer in Philadelphia and the largest health system in Philadelphia based on total licensed beds.

Through the merger of Thomas Jefferson University and Philadelphia University in 2017, our University includes ten colleges and four schools. We are an NCAA Division II university and an R2 national doctoral university offering undergraduate and graduate-level programs that provide students with a forward-thinking education in architecture, business, design, engineering, fashion and textiles, health, medicine and social science.

Jefferson Health, the clinical arm of Thomas Jefferson University, has grown from a three-hospital academic health center in 2015, to an 18-hospital health system through mergers and combinations that include hospitals at Abington Health, Aria Health, Kennedy Health, Magee Rehabilitation and Einstein Healthcare Network. We have over 50 outpatient and urgent care centers; ten Magnet®-designated hospitals (recognized by the ANCC for nursing excellence); the NCI-designated Sidney Kimmel Cancer Center (one of only 70 in the country and one of only two in the region); and one of the largest faculty-based telehealth networks in the country. In 2021, Jefferson Health became the sole owner of HealthPartners Plan, a not-for-profit health maintenance organization in Southeastern Pennsylvania. We are the first health system regionally to create an aligned payer-provider partnership.

Jefferson's mission, vision and values create an organization that attracts the best and the brightest students, faculty, staff, and healthcare professionals, as well as the most visionary leaders to drive exceptional results.
  • OUR MISSION: We improve lives.
  • OUR VISION: Reimagining health, education and discovery to create unparalleled value
  • OUR VALUES: Put People First, Be Bold & Think Differently and Do the Right Thing

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.