Confidential Secretary
2 weeks ago
Position: Confidential Secretary (40 hours per week/12 months)
Office of Strategy
The Role:
The Confidential Secretary’s primary responsibility is to provide executive support in a one-on-one working relationship with the Chief Strategy Officer, and serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Chief Strategy Officer.
Key Responsibilities:
- Provide comprehensive support services to the Chief.
- Ensure a professional, responsive and effective experience with the organization for all contacts.
- Provide calendar management and plan, coordinate, and ensure the Chief's schedule is followed and respected.
- Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
- Research, prioritize, and follow up on incoming issues and concerns addressed to the Chief of Strategy, including those of sensitive or confidential nature, determining an appropriate referral or response.
- Provide a bridge for smooth communication between the Chief's office and internal departments and/or external organizations/individuals, demonstrating leadership to maintain credibility, confidentiality, trust and support.
- Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence and other tasks that facilitate the Chief's ability to effectively lead the Office.
- Prioritize conflicting needs and handle and follow-through on projects to successful completion, within deadlines.
- Provide leadership to build relationships crucial to the success of the organization and manage a variety of special projects for the Chief, including some with organizational impact.
- Schedule and organize complex activities such as meetings, travel, conferences and department activities.
- Prepare meeting arrangements for presentations to groups and committees (newsletters, video supplies, laptops, arrangements to reserve rooms, food, etc.).
- Collaborate with strategic initiative teams/committees to coordinate activities and projects.
- Attend meetings and accurately record meeting notes and distribute meeting minutes, agendas and meeting materials.
- Manages departmental financial activities, including monitoring office budgets, processing requests for and actual purchase of goods and services; continually monitors funds to ensure monies are spent as allocated; tracks budget transfers and adjustments; and completes contracts, requisitions, and reimbursement in coordination with budget, purchasing and payroll departments.
- Additional duties as assigned by the supervisor.
Your Skill Set:
- As the incoming Confidential Secretary for the Chief Strategy Officer, you will possess many, though perhaps not all, of the following characteristics and qualifications:_
- Bachelor's degree
- 2 or more years of work experience
- The ability to leverage Microsoft Office (especially Word & Excel) and/or Google/G Suite (especially Google Docs & Sheets) to manage information
- Proficiency in video conferencing platforms, such as Zoom, Google Meet and Microsoft Teams
- Keen attention to detail
- Ability to think strategically and communicate thoughtfully
- Creative disposition, able to tackle challenges with persistence and a sense of humor
- Ability to be flexible in fast-paced environments
- Possess a growth mindset and embrace risk-taking and innovation
- Team-player who also has the ability to work independently and be self-directed
- Skilled in working with a variety of stakeholders, including educators, families, and community partners
- Customer service orientation
- Alignment with CPS mission
Cambridge Public Schools is committed to slowing and/or stopping the spread of COVID-19. Therefore, as a condition of employment with Cambridge Public Schools, all new hires will be required to be fully vaccinated for COVID-19 no later than their first day of work. Written requests for either a religious exemption from this requirement based on sincerely held religious beliefs, or for a medical exemption based upon clear documentation from a medical provider should be submitted to the attention of the Chief Talent Officer.
**Salary**: $36.53 - $40.48 per hour
Terms of Employment: 40 hours per week/12 months per year, non-union position
How to Join Our Team:
Please upload a resume and thoughtful cover letter, outlining how your skills, experience, and commitment to equity in education meet the qualifications of the position as well as stating how you heard about this opportunity.
-
Confidential Secretary
2 weeks ago
Cambridge, United States Cambridge School District Full timePosition: Confidential Secretary (40 hours per week/12 months) Office of Strategy The Role: The Confidential Secretary's primary responsibility is to provide executive support in a one-on-one working relationship with the Chief Strategy Officer, and serve as the primary point of contact for internal and external constituencies on all matters pertaining to...
-
USA-Administrative Assistant II
2 months ago
Cambridge, United States HireTalent Full timeJob Title: Administrative Assistant II (Administrative)Job Location: Cambridge,MA Job Duration: 12 Months On w2 Time: 9 to 5 (On-site)Job Description:" Provide general administrative support to one or more managers." Provide administrative support requiring a complete knowledge of department functions." Responsibilities include preparing grammatically...
-
Administrative Assistant II
2 days ago
Cambridge, United States Icon VendorPass and Affiliates Full timePosition Title: Administrative Assistant IILocation: Cambridge, MaPay Rate: $35/hr (+benefits)Assignment Length: 1-year W2 ContractSchedule: Mon-Fri (9am-5pm)Industry: Pharmaceutical **************** Job Description Provide general administrative support to one or more managers. Provide administrative support requiring a complete knowledge of department...
-
Admin Assist/ Auditing
4 weeks ago
Cambridge, United States Icon Consultants Full timeJob DescriptionJob DescriptionPosition Title: Administrative Assistant II/ AuditorLocation: Cambridge, MaPay Rate: $35/hr (+benefits)Assignment Length: 1-year W2 ContractSchedule: Mon-Fri (9am-5pm)Industry: Pharmaceutical **************** Job DescriptionProvide general administrative support to one or more managers.Provide administrative support requiring...
-
Audit Admin Assistant
1 month ago
Cambridge, United States eTeam Full timeAdministrative Assistant IICambridge, MA12 Months contractPay Rate: $25-35/hr on w2This is an onsite positionShift 1st, 9-5• Role is fully onsite • Local candidates only • Paid parking is required at this site • Role will support 4-5 Managers/ Executives Must have: • HS Diploma 5 + years of experience/ BS Degree 3+ years of experience •...
-
Audit Admin Assistant
2 weeks ago
Cambridge, United States eTeam Full timeAdministrative Assistant IICambridge, MA12 Months contractPay Rate: $25-35/hr on w2This is an onsite positionShift 1st, 9-5• Role is fully onsite • Local candidates only • Paid parking is required at this site • Role will support 4-5 Managers/ Executives Must have: • HS Diploma 5 + years of experience/ BS Degree 3+ years of experience •...
-
Audit Admin Assistant
3 weeks ago
Cambridge, United States eTeam Full timeAdministrative Assistant IICambridge, MA12 Months contractPay Rate: $25-35/hr on w2This is an onsite positionShift 1st, 9-5• Role is fully onsite • Local candidates only • Paid parking is required at this site • Role will support 4-5 Managers/ Executives Must have: • HS Diploma 5 + years of experience/ BS Degree 3+ years of experience •...
-
Clerk Specialist
1 week ago
Cambridge, United States Cambridge Public Schools Full timePosition: Clerk Specialist (40 hour/12 month) Office of Student Services The Clerk Specialist is responsible for enhancing the effectiveness of the operations of the Office of Student Services by providing information management support. Reports to the Fiscal and Operations Manager. Major Areas of Responsibility: - Organizes work by reading and routing...
-
Clerk Specialist
1 week ago
Cambridge, United States Cambridge Public Schools Full timePosition: Clerk Specialist (40 hour/12 month) Office of Student Services The Clerk Specialist is responsible for enhancing the effectiveness of the operations of the Office of Student Services by providing information management support. Reports to the Fiscal and Operations Manager. Major Areas of Responsibility: Organizes work by reading and routing...
-
Non-Viral Delivery Process Development Co-op
7 days ago
Cambridge, United States Beamtx Full time**Non-Viral Delivery Process Development Co-op** at Beam Therapeutics Cambridge, MA Beam is seeking a self-motivated intern with an exciting opportunity to work in our Non-viral Delivery Process Development team. The individual will work on developing safe and potent delivery systems to enable in vivo base editing. The ideal candidate should have a good...
-
Cambridge, United States Invitae Full time**Senior Software Engineer, Customer Experience Journey** at Invitae Cambridge, Massachusetts, United States **Senior Software Engineer** Invitae is dedicated to bringing comprehensive genetic information into mainstream medicine to improve healthcare for billions of people. Our team is driven to make a difference for the patients we serve. We are leading...
-
Vice President, Manufacturing
1 day ago
Cambridge, United States FogPharma Full timeFogPharma is pioneering the discovery, development, and commercialization of Helicon TM peptides, an exciting new drug modality that uniquely combines the cell-permeability of traditional small molecule drugs with the specificity, broad target accessibility and discovery speed of monoclonal antibody drugs. Our patented Helicon peptide technology allows us...
-
Senior Director, Financial Planning
6 days ago
Cambridge, United States Prime Medicine Full timePrime Medicine is a leading biotechnology company dedicated to creating and delivering the next generation of gene editing therapies to patients. The Company is leveraging its proprietary Prime Editing platform, a versatile, precise and efficient gene editing technology, to develop a new class of differentiated, one-time, potentially curative genetic...
-
Director, DMPK
6 days ago
Cambridge, United States FogPharma Full timeFogPharma is pioneering the discovery, development, and commercialization of Helicon TM peptides, an exciting new drug modality that uniquely combines the cell-permeability of traditional small molecule drugs with the specificity, broad target accessibility and discovery speed of monoclonal antibody drugs. Our patented Helicon peptide technology allows us...
-
Senior Structural Engineer
5 days ago
Cambridge, United States SMMA Full timeSMMA is seeking a Senior Structural Engineer to join our talented group of designers and problem-solvers.The primary responsibility of this role will be leading the structural scope for new projects, collaborating with other architectural and engineering team members. This engineer will play a critical role throughout projects’ full lifecycles, from...
-
Tenant Coordinator
5 days ago
Cambridge, United States Cambridge Housing Authority Full timeJob DescriptionJob Description***Applicants must be a current tenant of the CHA or currently hold a section 8 voucher through CHA.***POSITION TITLE: TENANT COORDINATORDEPARTMENT: OPERATIONSFLSA STATUS: Non-Exempt UNION: NONEVaccine Mandate and Testing Protocol: Cambridge Housing Authority requires that all staff either provide proof that they are...
