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Human Resources Coordinator

1 month ago

Stuart, United States Martin County Full time

**Job Title**:Human Resources Coordinator
**Department**: Martin County Administration
**Hours**: 8:00 a.m. - 5:00 p.m. Monday through Friday
**Pay**: $24.64 per hr./full time benefits offered through contract company
**Location**:2401 SE Monterey Rd, Stuart, FL 34996

CONTRACT position with reSOURCE Government Services. THIS IS NOT A DIRECT HIRE POSITION WITH MARTIN COUNTY BOCC

Must pass criminal background, drug testing, and MVR check

**SUMMARY**:
Position will be responsible to assist with the administration of and support the day-to-day operations of Martin County’s Human Resources functions and duties. Areas of assignment include, but are not necessarily limited to, records management, assisting with onboarding; facilitating and attending interviews; employee event coordination; training coordination; and other Human Resources related functions.

In the event of a natural or man-made disaster that may threaten the area, the employee will be required to perform emergency duties as directed.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:
(Note: The listed duties are illustrative only and are not intended to describe each and every function, which may be performed in the job class. The omission of specific statements does not preclude management from assigning specific duties not listed herein if such duties are a logical assignment to the position.)

Answers the telephone and greets visitors; provides information, guidance, and assistance; takes and relays messages or directs calls/visitors to appropriate personnel; returns calls as necessary.

Coordinates, implements, and facilitates on-boarding and new hire orientation; prepares packets for new hire orientation; prepares and sends on-boarding information to new hires.

Creates and maintains personnel files, particularly electronic files; scans, stores and retrieves records.

Coordinate employee recognition program activities, award recognition events, and luncheons.

Create and maintain registration forms and surveys for employee engagement and wellness events.

Collect and present statistical data for employee training, engagement, and wellness events.

Audits employee records to ensure compliance with U.S. Citizenship and Immigration Services as it pertains to verification of employment; performs administrative tasks associated with policy compliance such as scheduling randoM/Follow-up drug/alcohol testing, updating employment law posters, etc.

Performs clerical tasks to prepare and complete paperwork and e-filing for new hires, rehires, current employees and retirees; submits new hire reports to State of Florida; provides ID badges.

Schedules and facilitates the interview process for departments concerning hiring and promotions; assists with developing and administering interview questions, pre-employment and promotional tests.

Assists with the planning and coordinating of various events including the Wellness and Safety Fair, career fairs, and employee recognition programs. Assists in the implementation of a variety of educational programs promoting wellness and preventive health approaches.

Assists in coordination of leaves of absence and return to work in accordance with physician orders and applicable laws, policies, and procedures.

Processes written and telephone request for employment/mortgage verification by retrieving information from computer and personnel records.

Assists with seasonal recruitment and the onboarding process.

Makes arrangements for travel, meetings, and conferences. Prepares travel request forms and travel expense reports.

Monitors and reconciles budget expenditures, contract and line item budget transfers; assists in preparation of annual budget. Audits bills and approves for payment.

Assists in the facilitation of staff development training and branding initiatives. Schedules participants into training sessions. Tracks participants and training records. Enters training records into database and maintains it.

Promptly scans documents into records management system, ensuring proper template is used and verifying accurate file maintenance. Properly and timely dispositions records. Maintains personnel files in compliance with applicable legal requirements. Periodically audits the database to ensure accuracy.

Performs work related to this job description as required.

**KNOWLEDGE, SKILLS AND ABILITIES**:
(Note: The knowledge, skills, and abilities identified in this class specification represent those needed to perform the duties of this class. Additional knowledge, skills and abilities may be applicable for individual positions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

Proficiency in Microsoft Word, Excel, and PowerPoint programs.

Ability to create and design flyers, forms, and templates for online and print publication.

Knowledge of the principles and procedures used in maintaining a centralized electronic filing system.

Strong skills

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