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Procurement Specialist I

3 months ago

Palm Springs, United States City of Palm Springs, CA Full time

**Position Summary**:

- This position is a member of the Procurement and Contracting department and handles the complex procurement of commodities as well as maintenance, repair, and operating services; prepares and processes purchase orders and contracts; administers procurement procedures in accordance with City policies and ordinances; and performs a variety of tasks relative to assigned area of responsibility, including but not limited to procurement cards, insurance, emergency preparedness, auditing, and assisting the Procurement and Contracting Manager with complex projects.

**Examples of Essential and General Responsibilities**:

- Essential and other important responsibilities and duties may include, but are not limited to, the following:_
- Obtain price quotations; analyze responses to determine best value to City and conformity to City’s requirements.
- Consult with various City department personnel regarding their procurement needs.
- Provide technical assistance in preparing complex specifications and statements of work and prepare and conduct competitive solicitation processes for both commodities and services.
- Conduct product and source research and identify cost saving opportunities.
- Administer procurement procedures in accordance with City policies and ordinances.
- Process electronic Requisitions into Purchase Orders and prepare Change Orders and Blanket Purchase Orders.
- Analyze bids and proposals; negotiate; prepare and process contract service agreements, including insurance, city business license and bonds.
- Assist with staff recommendations for award of competitive processes for presentation to City Council.
- Administer the City’s Procurement Card (P-Card) program including monthly audit and maintain the Procurement Emergency Preparedness Plan.
- Maintain department office supply inventory, receive, and process invoices for payment.
- Conduct basic procurement training for other departments on the use of the electronic procurement system, on-line requisitions, blanket purchase orders, P-Cards, and insurance requirements.
- Analyze requisitions and follow procurement protocol.
- Prepare and maintain various purchasing reports as required.
- Perform related duties and responsibilities as required.

**Minimum and Preferred Requirements**:
Experience
- One (1) year of professional procurement experience in the public sector is required. (Public sector agency includes State, County, School, or City Government, Law Enforcement, or other Public Sector Agency.)
- Three (3) years of increasingly responsible professional procurement experience is preferred.
- Experience working with Enterprise Resource Planning System (ERPS), Tyler Munis, or any Finance or Procurement/Purchasing Software Systems is preferred.

Key Competencies
- Relationship management
- Analysis and complex problem solving
- Communication
- Independent sound judgment

Core KSA's:

- Principles and practices of contract negotiation, processing, execution, and administration
- Principles of purchasing, procurement, contracting, accounting, auditing, and cost analysis
- Knowledge of Federal, State and Local laws, codes and regulations

Education and Training
- Bachelor's degree from an accredited college or university with major course work in business or public administration or a related field, or any combination of education and experience that provides equivalent professional work experience is required.
- License or Certifications
- Possession of, or ability to obtain and maintain, a valid California Driver License with a satisfactory driving record (a driving record may be deemed unsatisfactory for any of the following reasons: three or more moving violations or reportable accident within the last three years; conviction of driving under the influence within the last five years) is required.
- Possession of a valid NIGP Certified Procurement Professional (NIGP-CPP) is preferred.
- Possession of a valid Certified Professional in Supply Management (CPSM) is preferred.
- Possession of a valid Certified Public Procurement Officer (CPPO) is preferred.
- Possession of a valid Certified Professional Public Buyer (CPPB) is preferred.

Special Requirements
- Must successfully complete a pre-employment background investigation, physical, and drug screen.

Working Conditions
- The following work environment and physical conditions described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations_

This position works in an office environment and may require maintaining physical condition necessary for walking, standing, or sitting for prolonged periods; and stretching, lifting, squatting, and climbing.

**Application and Exam Information**:
The City of Palm Springs
- 3111 E. Tahquitz Canyon Way
- Palm Springs, CA 92262
- 760-323-8215
- The City o