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Assistant Office Manager

3 months ago

Newport Beach, United States C3 Business Solutions Full time

Do you have a passion for supporting a small and dynamic team? Are you looking for a position where you can learn new processes and add value? If so, C3 Business Solutions is the right place for you

**Who we are**:
We have a culture that encourages our team to not accept the norm, ask the hard questions, develop new methods or approaches to our work. Creativity is encouraged, recognized, and rewarded.

The Assistant Office Manager is a key support role to maintain the efficiency of the office and assist the Executive Team.

**What we require of you**:

- Strong personality who can partner and interface with our staff and executive team.
- Prefer a minimum of 1-3 years of related office experience.
- A high school diploma or equivalent is required.
- Above Average PC skills, including Microsoft Office Suite.
- Well organized and able to handle multiple, concurrent tasks efficiently.
- Critical thinking and ability use your intuition to recognize improvement opportunities.
- Ability to keep sensitive information confidential.
- Strong written and verbal communication skills.
- High attention to detail to ensure tasks are completed thoroughly and correctly.

**What you will be doing**:

- General office administration activities needed weekly or periodically (e.g., scanning, supply orders, W-9 processing, scheduling meetings and etc.).
- Maintain office supplies and kitchen/pantry inventory so are fully stocked each day. Reorder as necessary to maintain an acceptable inventory level.
- Point of contact for suppliers like our insurance plan, wireless phone provider, and/or other services.
- Assists office manager in overseeing personnel, updating staff on policy changes, maintaining business records, and planning office-related events.
- Execute weekly billing process.
- Monitor the office phone for incoming calls.
- Check the mail each day and process appropriately.
- Enter, scan, and electronically file customer (AR) and supplier (AP) checks/payments.
- Assist the CEO, Building Management, and others with ad hoc tasks as needed.
- Other assignments and tasks as assigned.

**What’s in it for you?**
- Compensation, depending on experience: $20 - $30/hour.
- 5 annual sick days.
- Part-time and flexible work structure.

Must be able to legally work in the US. No sponsorship is available for this position.

Must be able to commute to our office located in Newport Beach, CA.