Executive Secretary: Sussex State Prison Complex

3 weeks ago

Sussex, United States Dept of Corr - Central Admin Full time

**Title**: Executive Secretary: Sussex State Prison Complex #00811

**State Role Title**: Admin and Office Spec III - 19013

**Hiring Range**: $35,343 - $49,741

**Pay Band**: 3

**Agency**: Dept of Corr - Central Admin

**Location**:Sussex I State Prison

**Recruitment Type**: General Public - G

**Job Duties**

Provides executive level administrative support to the Warden at a major facility. Interacts with an array of executive level managers, public officials and employees. Handles incoming inquiries from inmates, staff, and the general public. Responsible for collecting, coordinating and disseminating information, tasks, and correspondence. Provides back-up support to other administrative staff.

**Minimum Qualifications**

High School Diploma or equivalent. Recent experience providing customer service and administrative support in a professional office setting including data entry, filing and preparing correspondence. Recent experience using office equipment (i.e. computers, printers, copier and fax machine). Experience taking minutes and composing professional correspondence.

Considerable knowledge of office practices, procedures, and office equipment. Demonstrated skill in the use of Microsoft Office to include Word and Excel to accomplish office support requirements. Demonstrated skill in inputting data into an automated database other than Microsoft Office. Ability to organize work, meet deadlines and complete tasks in a timely manner. Skilled in communicating with customers, employees, and other individuals to answer questions, disseminate or explain information.

**Additional Considerations**

Knowledge of office administration or equivalent training or experience in a related field. Extensive administrative experience working with senior level management. Working knowledge of a multi-line communication system. Skill in the use of Outlook, Access, Power Point and Publisher.

**Special Instructions**

**Contact Information**

Name: Human Resources

Phone: 804-834-2678

Note**: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. **Equal Opportunity Employer

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