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Human Resources Coordinator
3 months ago
Job Title: Human Resources Coordinator
Contract Type: Full-time
Location: [Westchester, NY]
Company Overview:
The Human Resources Specialist - Home Care is responsible for managing all transactions in the Human Resources department related to Recruitment and Compliance with the personnel records requirements at the home care division. Additionally, will be responsible for some coordination and communication with Benefits administration, such as Worker’s Compensation, Leave of Absence Management, Paid Family Leave, etc.
**Recruitment**:
- Recruit and process all new applicants for Home Health Aide Training Program HHATP and/or Certified Home Health Aide employment.
- Schedule and conduct interviews of prospects through behavioral interviewing techniques.
- Responsible for meeting Recruitment target goals for both classes - HHATP and Pre-Certified.
- Attend job fairs, and place ads for HHATP classes and pre-certified orientation.
- Responsible for accurately and timely entering new hires into Home Care Registry, HHA Exchange, and Workday Systems.
- Ensure all compliance of new hires with onboarding paperwork and documents are completed in conjunction with clinical and administration prior to start date.
- Prepare employee’s ID badges.
- Provide exemplary customer service for HHAs to assist staff inquiries via walk-in or phone calls regarding PTO time, work schedule, employment status concerns, leave of absence, employment verification, and any other employment issues.
**Requirements**:
- Bachelor's degree in Human Resources or related field (or equivalent experience)
- Proven experience as an HR Specialist or similar role
- In-depth knowledge of HR best practices, employment laws, and regulations
- Proficient in using HRIS systems (e.g., Oracle, Ceridian, Paylocity, Paychex, SAP)
- Strong interpersonal skills with the ability to build relationships at all levels of the organization
- Excellent communication skills, both written and verbal
- Ability to handle sensitive information with confidentiality and discretion
- Detail-oriented with strong organizational and time management skills
- Ability to work independently and as part of a team
**Benifits and Compliance**:
- Generate reports for pending and overdue compliance-related items such as Annual Health Assessments, Supervisory Skills Assessments (Competencies), and Performance Evaluations. Escalate aides not in compliance to remove from the schedule. Communicate with aides to notify them of compliance deadlines and ensure necessary medical and/or other documentation is received timely.
- Continually monitor activity and updates in the CHRC database. management of any arrest notifications (“Hit after Hire”) from CHRC so investigations may begin and Aide removed from the schedule if required.
- Assist with terminating employees in Workday, HHA Exchange, CHRC - 105, and Home Care Registry as needed.
- Communicate with HHAs regarding Flu Declination and vaccine updates and Sexual Harassment training compliance.
- Responsible for compliance of all personnel files, medical files, I-9 compliance, CHRC, and Home Care Registry (HCR) updates.
- Assist with inquiries regarding Employment Authorization and Verifications of Employment.
- Provide information and forms for HHAs regarding various leaves of absence requests - personal leave, paid family leaves, FLMA, Worker’s Compensation, Disability, etc.
- Update the status of the aide in HHA Exchange and Workday.
- Coordinate with corporate Benefits any communication regarding any/all leaves. Provide updates to Benefit reports.
- Complete and file Workers Compensation claims and disability claims forms for HHAs and carriers.
- Generate reports from HHA Exchange as needed and when requested. File all documents into employees’ personnel files accurately and in a timely manner.
- Assist with special compliance projects and audits when needed.
- Assist with scheduling employees for disciplinary hearings.
**Schedule**: 9:00 AM - 5:00 PM
**QUALIFICATIONS**:
**Education**: Bachelor’s Degree in Human Resources, Business Administration, or related field, or equivalent years of experience
**Experience**:2 - 4 years of experience in the Human Resources Department or in an administrative assistant role. At least 1-year of experience in home care is preferred
Pay: $22.00 per hour
Expected hours: 40 per week
**Benefits**:
- Paid time off
**Experience**:
- Leadership: 1 year (preferred)
Work Location: In person
