Administrative Officer

1 week ago

San Diego, United States US Federal Aviation Administration Full time

**Duties**:
**Duties for the FV-G Level**:
The primary responsibility of this position is to provide support to management with budget formulation and execution within an assigned area of responsibility.

The incumbent performs a combination of routine and multiple and varying assignments and acts as an individual contributor and/or member of a team for projects/programs within a defined area of responsibility within the office.

The incumbent plans, develops, monitors, and presents briefings while making recommendations to District/Technical Services in Financial and Fiscal program areas. Incumbent interprets guidelines and provides management advice and counsel on the operation of an extensive budget program. Serves as liaison between District/TS and other Technical Operations organizations, as well as the regional office or service center. Supports ATO objectives to direct highly technical, complex, professional work for the development of a key agency budget tracking/reconciling program. Store Credit Program, and performance plan (financial plan) program. Duties are performed independently, under mínimal supervision.

Collects and analyzes data/information; conducts research; applies policies and procedures; identifies problems; and works with higher level and lower-level professionals in day-to-day operations. Uses appropriate automated budget tools such as REGIS and DELPHI to allocate, track, reconcile and report the status of funds. Develops/ prepares spreadsheets, financial reports, statements, and data of both factual and analytical nature.

Works closely with first level managers and support personnel providing guidance and oversight to assist them with their local budgets.

Contacts are primarily internal to the organizational unit, major subdivision, or LOB/SO with a manager and other employees to share information, provide data and/or written analyses, and/or explain the status of assignments.

Demonstrates some independence in planning time and using assigned resources to accomplish tasks or small projects. Established policies and procedures provide guidance for most assignments. Typically, the employee receives guidance from and refers problems and work issues to a manager, project or program manager, team leader, or more experienced professional when guidelines are not available or applicable.

Work typically is reviewed frequently during assignments and at completion to ensure timeliness, policy compliance, and alignment with the requirements of projects and/or other work activities. Work activities support activities of the organizational unit and may affect project/program objectives for the major subdivision and the LOB/SO.

**Duties for the FV-H Level**:
Incumbent serves as the budget administrative officer providing support to the Director's office with budget formulation and execution reporting directly to the Director, Technical Operations.

The incumbent performs multiple and varying assignments and acts as an individual contributor and/or member of a team and may perform some leadership functions for small projects/programs. The incumbent plans, develops, monitors, and executes actions required to manage the Technical Operations financial functions. Plans, develops, analyzes, evaluates, tracks, monitors, presents briefing, and executes actions required to manage the fiscal programs. Incumbent interprets guidelines and provides management advice and counsel on the operation of an extensive budget program. Applies experience and advanced knowledge to plan and accomplish assignments that may require working across functional and/or organizational lines.

**Please see the section below under "Qualifications" for the continued Duties at the H Band Level.**

**Requirements**:
**Conditions of Employment**:

- US Citizenship is required.
- Selective Service Registration is required for males born after 12/31/1959.
- Position is designated as Low Risk; a background investigation may be required.

**Qualifications**:
Specialized experience is defined as experience planning, developing, monitoring, coordinating, and executing actions to manage a variety of administrative programs related to budget tracking and reconciling. Applicants must provide sufficient information within resume work history to show how the specialized experience is met.

OR;
Education substitution for FV-G: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree OR a combination of education and experience may be qualifying for this position. Education at the graduate level in an accredited college or university must demonstrate the knowledge, skills, and abilities necessary to do the work.

There is no education substitution at the FV-H level.

Foreign education must be evaluated by a private professional organization specializing in interpretation of foreign education credentials or an accredited US educational institution in terms of equivalency t

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