Payroll and Benefits Specialist

6 days ago

Phoenix, United States Aztec Engineering Group Full time

The Payroll and Benefits Specialist organizes, coordinates, and carries out all payroll and benefits activities company-wide as well as onboarding items. This position provides administrative and operational support to the Human Resources Manager. Below is a list of the duties and responsibilities of the position:
Payroll Items:

- Process payroll on a bi-weekly schedule for all employees
- Review timesheets weekly to ensure they comply with applicable laws and regulations
- Communicate with employees and their supervisors on timesheet corrections
- Ensure timesheets are completed and approved
- Collect, compile, review, and enter payroll data from employee timesheets (Deltke) to the payroll system (ADP)
- Reconcile employee deductions
- Process incoming garnishment, tax levy, and child support orders
- Investigate and correct payroll discrepancies and errors
- Update payroll records by recording changes including insurance coverage, loan payments, salary increases, and tax withholdings
- Process new employees, terminations, transfers, and promotions related to payroll
- Complete requests for pay-related documents including statements and verifications
- Maintain comprehensive payroll records
- Prepare bi-weekly payroll journal entries
- Process state reporting requirements that are done outside of the payroll system (ADP)
- Answer employee timesheet questions
- Process Prevailing Wage requirements such as pay adjustments, payroll backup for invoicing, and reviewing updates to the regulations.
- Completes, process, and file unemployment claims
- Research requirements for new and existing federal, local and/or state payroll laws

Benefits Items:

- Sends monthly reminders to the new hires regarding benefit enrollments
- Administration of all health benefits, while acting as the liaison between employees and insurance providers
- Works with Health Benefits Broker for critical claim items
- Main point of contact for employees during the annual open enrollment for the health benefit plans
- Coordinates with a third-party administrator for annual COBRA enrollment, processes new COBRA enrollments and tracks COBRA payments
- Approve and process all health benefits enrollments and changes
- Processes all health benefit bill reconciliations to ensure benefits administration and payroll deductions are being processed and managed correctly
- Submits disability claim paperwork and maintains proper records for the insurance company
- Assists HR Manager with Worker’s Compensation claims and helps with the annual audit
- Assist with safety questionnaires and track the Experience Modification Ratings
- Conducts FMLA and leave of absence paperwork and maintains proper records
- Affordable Care Act Compliance - Full-time Tracking
- Assist HR Manager with 401(k) plan administration, compliance, and annual audit
- Research requirements for new local and/or state law benefit changes
- Sends out monthly health benefit newsletter

Onboarding items:

- Enter and create profiles for all new employees upon offer acceptance
- Plan new employee orientations
- Conduct new employee orientation to foster a positive attitude toward organizational objectives.
- Perform I-9 and E-Verify for all employees
- Maintains I-9 Files and keeps them current

Employee Engagement items:

- Helps with employee events, especially the large company parties
- Collaborate with the HR team about new ideas to engage staff
- Assist with the Employee Recognition Program

Administrative Items:

- Complete, processes, and file employment verifications
- Update all HR spreadsheets with employee change requests and assist with preparing paperwork
- Submits annual EEO-1 and VET reporting
- Assist HR Manager with various research projects and/or special projects
- File documents into the appropriate employee file
- Provide HR communication with IT and Office Facilities for employee supervisor changes
- Processes HR mail for payroll and benefit items
- Perform other duties as assigned

**Job Qualifications (Education, Experience, and Skills)**:

- A minimum high school diploma or equivalent. A minimum of eight (8) years of Payroll and Benefits experience and ten (10) years of administrative experience are required.
- Preferred: Associate’s degree in Business Management/Administration, Communications, or another closely related field is required. Four (4) years of Payroll and Benefits experience and five (5) years of administrative experience are required.
- Working in Excel +85% of the time
- Ability to operate a telephone, PC, copier, and other basic business machines
- Excellent oral and written communication skills
- Performs customer service function by answering employee requests and questions
- Payroll experience is a plus
- ADP experience is preferred
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
- Valid Driver's License, with the ability to maintain insurability under the company's ins

  • Payroll Specialist

    2 weeks ago

    Phoenix, United States LGO Hospitality Full time

    **LGO HOSPITALITY IS LOOKING FOR A PAYROLL SPECIALIST!** LGO Hospitality is a restaurant company with locations in Phoenix and Los Angeles. Our restaurants include La Grande Orange Grocery & Pizzeria, Chelsea's Kitchen, Grateful Spoon Gelato, LGO Bake Shop, The Misfit, La Grande Orange Cafe, Ingo's Tasty Diner, and The Luggage Room Pizzeria. We believe in...

  • Payroll Specialist

    4 days ago

    Phoenix, United States HR Wise llc Full time

    Company Description At HR Wise, we specialize in providing payroll services and HR solutions to small and medium-sized businesses. Our goal is to streamline payroll processes and handle time-consuming paperwork, allowing businesses to focus on growth. We offer a range of services including payroll administration, benefits management, retirement plans, and...

  • Payroll Specialist

    4 days ago

    Phoenix, United States HR Wise llc Full time

    Company Description At HR Wise, we specialize in providing payroll services and HR solutions to small and medium-sized businesses. Our goal is to streamline payroll processes and handle time-consuming paperwork, allowing businesses to focus on growth. We offer a range of services including payroll administration, benefits management, retirement plans, and...

  • Payroll Specialist

    2 weeks ago

    Phoenix, United States Collabera Full time

    Domain: Finance/Banking Role: Payroll Specialist Duration: 06 Months - Hybrid role Location: Phoenix, AZ 85050 Job Description: Seeking an experienced service-minded professional to join the Global Colleague Services Organization within Colleague Experience Group as a Payroll Specialist. The Payroll Specialist role will play a critical factor in...

  • Payroll Specialist

    1 week ago

    Phoenix, United States LGO Hospitality Full time

    **LGO HOSPITALITY IS LOOKING FOR A (TEMPORARY) PART-TIME PAYROLL SPECIALIST!** LGO Hospitality is a restaurant company with locations in Phoenix and Los Angeles. Our restaurants include La Grande Orange Grocery & Pizzeria, Chelsea's Kitchen, Grateful Spoon Gelato, LGO Bake Shop, The Misfit, La Grande Orange Cafe, Ingo's Tasty Diner, and The Luggage Room...

  • Payroll Specialist

    1 week ago

    Phoenix, United States Collabera Full time

    Description Home Search Jobs Job Description Payroll Specialist Contract: Phoenix, Arizona, US Salary: $40.00 Per Hour Job Code: 350822 End Date: 2024-07-18 Days Left: 26 days, 3 hours left Apply Domain: Finance/Banking Role: Payroll Specialist Duration: 06 Months - Hybrid role Location: Phoenix, AZ 85050 Job Description: Seeking an experienced...

  • Payroll Specialist

    2 weeks ago

    Phoenix, United States Pavement Marking, LLC Full time

    Pavement Marking LLC. is a full-service line striping and pavement marking company providing high quality highway, roadway, and parking lot striping services. Our employees have a strong sense of pride because their work matters. We are looking for a Payroll Specialist who is responsible for accurately administering the weekly payroll with a primary focus on...

  • Payroll Specialist

    2 weeks ago

    Phoenix, United States Collabera Full time

    Job DescriptionJob DescriptionDomain: Finance/BankingRole: Payroll SpecialistDuration: 06 Months - Hybrid roleLocation: Phoenix, AZ 85050Job Description:Seeking an experienced service-minded professional to join the Global Colleague Services Organization within Colleague Experience Group as a Payroll Specialist.The Payroll Specialist role will play a...

  • Payroll Specialist

    1 week ago

    Phoenix, United States American Dental Companies Full time

    Job DescriptionJob DescriptionJoin our Team at American Dental Companies as a Payroll Specialist!About Us:American Dental Companies is a rapidly growing, doctor-owned dental group based in Phoenix. We specialize in supporting private dental practices nationwide with administrative management, allowing them to prioritize exceptional patient care.Payroll...

  • Payroll Specialist

    4 days ago

    Phoenix, United States St Vincent De Paul Full time

    **Job Title**: Payroll Specialist **Department**: Accounting **Reports To**: Director of Payroll and Analytics **FLSA Status**: Non-Exempt **Safety Sensitive**: No **Why come to work at St. Vincent de Paul (SVDP)?** - If you’re eager to make a real difference - If you’re in to feeling valued as a professional, as an employee, as a teammate, and as a...

  • Payroll Specialist

    2 weeks ago

    Phoenix, United States Canyon State Electric Full time

    **_WHY Canyon State Electric?_** Join our award-winning construction team in Arizona! As Arizona’s single-source solution for electrical construction, we prioritize your well-being by offering full benefits, career growth, and fun perks like free yoga, team-building activities, and an in-house employee gym. We support your skill development and career...

  • Payroll Specialist

    2 weeks ago

    Phoenix, United States Pavement Marking, LLC Full time

    Job DescriptionJob DescriptionPavement Marking LLC. is a full-service line striping and pavement marking company providing high quality highway, roadway, and parking lot striping services. Our employees have a strong sense of pride because their work matters. We are looking for a Payroll Specialist who is responsible for accurately administering the weekly...

  • Payroll Specialist

    2 weeks ago

    Phoenix, Arizona, United States Pavement Marking, LLC Full time

    Pavement Marking LLC. is a full-service line striping and pavement marking company providing high quality highway, roadway, and parking lot striping services. Our employees have a strong sense of pride because their work matters. We are looking for a Payroll Specialist who is responsible for accurately administering the weekly payroll with a primary focus on...

  • Payroll Specialist

    2 weeks ago

    Phoenix, United States Amex Full time

    **You Lead the Way. We’ve Got Your Back.** With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create...

  • Payroll Specialist

    1 week ago

    Phoenix, United States Collabera Full time

    Description Home Search Jobs Job Description Payroll Specialist Contract: Phoenix, Arizona, US Salary: $40.00 Per Hour Job Code: 350746 End Date: 2024-07-17 Days Left: 27 days, 3 hours left Apply Range : $39-40/hour. True hybrid role onsite in AZ Tuesday, Wednesday and Thursday.Job Title: Payroll Clerk Client: Financial Location: Phoenix, AZ 85054...

  • Payroll Specialist

    1 month ago

    Phoenix, United States St Vincent De Paul Full time

    Job DescriptionJob DescriptionJob Title: Payroll SpecialistDepartment: AccountingReports To: Director of Payroll and AnalyticsFLSA Status: Non-ExemptSafety Sensitive: No Why come to work at St. Vincent de Paul (SVDP)?If you’re eager to make a real difference If you’re in to feeling valued as a professional, as an employee, as a teammate, and as a...

  • Payroll Specialist

    4 weeks ago

    Phoenix, United States St Vincent De Paul Full time

    Job DescriptionJob DescriptionJob Title: Payroll SpecialistDepartment: AccountingReports To: Director of Payroll and AnalyticsFLSA Status: Non-ExemptSafety Sensitive: No Why come to work at St. Vincent de Paul (SVDP)?If you’re eager to make a real difference If you’re in to feeling valued as a professional, as an employee, as a teammate, and as a...

  • Payroll Specialist

    4 weeks ago

    Phoenix, United States Canyon State Electric Full time

    WHY Canyon State Electric?? Join our award-winning construction team in Arizona! As Arizonas single-source solution for electrical construction, we prioritize your well-being by offering full benefits, career growth, and fun perks like free yoga, team-building activities, and an in-house employee gym. We support your skill development and career goals....

  • Payroll Specialist

    7 days ago

    Phoenix, United States Teema Staffing Full time

    Job DescriptionJob DescriptionJob Title: Payroll SpecialistLocation: North Phoenix, AZ, 85053Pay: $25/hrJob Type: 13-week Contract - PermanentWork Setting: Hybrid (Initial training in-office, followed by a mix of remote and in-office work)Job Summary:We are seeking a detail-oriented Payroll Specialist to join our team. This hybrid role involves...

  • Payroll and Payments Specialist

    4 weeks ago

    Phoenix, United States Arizona Autism United Full time

    We are currently looking for a full-time **PAYROLL AND PAYMENTS SPECIALIST. **The mission of the Payroll and Payments Specialist position is to ensure the accurate and timely **processing of payroll and payments for employees, independent contractors, and vendors. **Additionally, the Specialist would be responsible for **ensuring compliance** with relevant...