Education Support Specialist I

3 weeks ago

New York, United States Columbia University Full time

Job Type: Officer of Administration
- Bargaining Unit:

- Regular/Temporary: Regular
- End Date if Temporary:

- Hours Per Week: 35
- Standard Work Schedule: M-F
- Building:

- Salary Range: $67,000-$77,000
- The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting._

Position Summary

The Office of Student Diversity, Inclusion, and Belonging (OSDIB) at Columbia Vagelos College of Physicians and Surgeons (VP&S) is committed to nurturing the diversity of our institution by actively recruiting, enrolling, and graduating a diverse population of students. Whether through our various pipeline programs for pre -college and pre-medical students or through the intergenerational connections fostered within our diversity alliance, we maintain a strong sense of camaraderie at VP&S. This multicultural community ensures a comprehensive and enriching learning experience for all students.
The OSDIB Educational Support Specialist I, OSDIB plays a fundamental role in supporting diversity and inclusion initiatives. Reporting to the Director and the Senior Associate Dean for OSDIB, the Program Specialist I coordinates various program activities.

**Responsibilities**:
Essential Duties:
**Outreach & Events**
- Serves as a lead contributor in the planning and execution of special events organized by OSDIB, award ceremonies, and those in conjunction with the VP&S affinity groups, including communication with venues, review of vendor contracts, event communication, guest inquiries and registration, and coordination of event set-ups; duties include staffing some events during evenings and weekends.
- Establishes and maintains relationships with partner offices across OME (admissions, student affairs, curricular affairs, and student financial planning) and campus organizations to enhance outreach efforts and student support (ex: admissions info sessions, revisit)
- Collaborates with program leadership to develop and execute program offerings that cater to the evolving needs of the VP&S student body.
- Collaborates with faculty, staff, students, and external partners to support program planning and implementation.
- Provide general administrative support with e-blasts, phone coverage, meeting arrangements, food orders, etc.

**Communication & Data Management**
- Develop, prepare, compile, proofread, distribute, and regularly update materials for a wide range of audiences, including but not limited to:

- Content and multimedia for website/social media platforms
- Digital and hardcopy documents presentations
- Maintains accurate records of student interactions, program participation, and outcomes for reporting and evaluation purposes.
- Manages program-related communications and correspondence with students and stakeholders
- Manage calendar/appointments for Senior Associate Dean and coordinate meetings/travel logistics for OSDIB and pipeline programs.
- Prepare letters of recommendation and other correspondence on behalf of Senior Associate Dean.

**Other**
- Engages in training and professional development opportunities to enhance support skills and knowledge.
- Supports tracking financial aspects of office and/or grant-funded programs, including collecting data for budget development, expenditure tracking and compliance with grant guidelines and regulations.
- Additional administrative duties as assigned

Minimum Qualifications
- This position requires a bachelor’s degree and three (3) years relevant experience. The equivalent in education, training, and professional experience can be substituted for the degree requirement.
- At least one year of experience in student support or program coordination.
- Demonstrated commitment to diversity and inclusion initiatives.

Other Qualifications
- Excellent interpersonal, writing, and communication skills are required.
- Proficiency of Microsoft Office Suite, especially Microsoft Word and Excel
- Ability to successfully prioritize multiple responsibilities and projects.
- Strong sense of teamwork including the ability to establish and maintain strong relationships.
- Ability to manage professional relations with various constituencies and represent the programs, department, and institution in a positive manner will be expected

Other Requirements
- All applicants must submit a resume and cover letter when applying.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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