Contract Administrator 2

3 weeks ago

Newark, United States Newark Board of Education Full time

**NEWARK BOARD OF EDUCATION**
**HUMAN RESOURCE SERVICES**
**765 BROAD STREET, NEWARK, NEW JERSEY 07102**
**ROGER LEÓN, SUPERINTENDENT**

**CONTRACT ADMINISTRATOR 2**
**Office of Purchasing**

**(Pending availability of funds and Board of Education approval)**

**DEFINITION**: Under the general supervision of a supervisory official, administers and exercises review and/or approval authority over various contracts and/or grants; provides technical assistance in contract and/or grant preparation, control, monitoring, amendment, and/or evaluation; as appropriate, exercises controllership and approval rights and responsibilities in the area of contract and/or grant administration; and/or processes contracts for multiple divisions, projects and/or programs, may be assigned to review the work of lower level contract administration and support staff; does other related duties.

**NOTE**: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

**QUALIFICATIONS AND REQUIREMENTS**

1. Graduation from an accredited college or university with a Bachelor's degree.
2. Three (3) years of experience involving contract/grant work, project financing, construction management, fiscal administration, social services administration, and/or budget and management operations of a government or business entity, at least one (1) year of which shall have involved responsibility for some aspect of contract/grant administration.

**NOTE**: Applicants who do not possess the required education may substitute experience as indicated on a year-for-year basis.

**NOTE**: A Master's degree from an accredited college or university in Accounting, Finance, Business Administration, Public Health, Public or Hospital Administration or Social Work (with concentrations in Health, Administration, or Social Policy) may be substituted for one (1) year of the basic experience. (There is no substitution for the one (1) years of experience involving responsibility for some aspect of contract/grant work.)

**BASIC FUNCTIONS AND RESPONSIBILITIES**

1. Develop and/or administer contracts for the provision of services.
2. May conduct the solicitation or Request for Purchase (RFP) bidding process; drafts and negotiates contract language; and/or develops contract evaluation criteria.
4. Conduct field visits and reviews reports to ensure compliance with and adherence to prescribed agency contract/grant policies and procedures and federal and state regulations; recommends changes when required.
5. Take the lead and/or conducts complex work associated with the planning and preparation involved in the management of construction and/or professional service and/or other contracts associated with building programs for new facilities and/or the renovation of existing facilities.
6. Conduct contract award meetings and reviews documents to ensure compliance with and adherence to prescribed agency contracting policies and procedures and Federal and/or State regulations to ensure the efficient management of contracts; recommends changes based on monitoring experience.
7. May prepare evidence for use in court actions and hearings and give testimony under oath.
8. As required, initiates, reviews and finalizes scope of work and/or specification development documents for those projects requiring use of outside architect or engineer and/or other professional services.
9. Attend selection meetings to ensure the selection of qualified architects and/or engineers and/or other professionals upon successful completion of approved scope-of-work documents.
10. May award or coordinate the review and selection process for the awarding of contracts.
11. Utilize the computerized contract/grant information system, compiles input data, analyzes output information and prepares reports.
12. Exercise review and approval authority over purchase of proposals and contract/grant modifications.
13. Prepare and processes various contract documents according to current administrative policies and procedures.
14. Act as liaison and mediator with using agencies, project managers and contractors; interprets and resolves disputes about contract terms.
15. Provide technical assistance in the areas of proposal/contract preparation review and approval control, the development and management of adequate contract/grant administration and financial reporting systems, contract/grant monitoring, modification, amendment and closeout, audit compliance, service evaluation, and consultant and contractor classification.
16. Administer financial aspects of contract/grant award including procurement, vendor invoice review and voucher processing, financial analysis, quality assurance, change orders and/or investigating disputes and appeals.
17. Monitor vendors and other contractees for compliance with contract requirements.
18. Review, audit an

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