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Administrative Assistant

2 months ago

Miami, United States Kendall Toyota Full time

**Who We Are**:
Bean Automotive Group is a nationally recognized automotive group which champions Miami's rich automobile heritage. Our associates, located throughout our 4 locations: Kendall Toyota, Lexus of Kendall, West Kendall Toyota and Lexus of West Kendall, make it our mission to deliver on every customer's expectation, one customer at a time

**What We Offer**:
Our associates enjoy competitive compensation and benefit offerings, among the best in the industry, and some of which include:

- 3 weeks of Paid Time-Off per year.
- Paid Holidays.
- 401(k) Retirement Plan with 50% Employer Match.
- Paid Health, Gap, Life and AD&D Insurance.
- Eligible for Dental, Vision, Short-Term, Long-Term, Voluntary Life Insurance.
- Paid Volunteer Time-Off Program.
- Award-Winning Wellness Program and Healthcare Premium Incentives.
- Employee Discounts.
- ASE certification reimbursement and paid continuing education program to further your career.
- Continued education, manufacturer hands-on and web-based training.

We presently have an employment opportunity for an Administrative Assistant in our of our operations. In this new role, the primary responsibilities of the Administrative Assistant is to assist the dealer in routine clerical and administrative duties.

**What are the day-to-day responsibilities?**
- Answers telephones and takes messages or transfer calls.
- Schedules appointments and updates event calendars.
- Sorts and handles incoming mail and outgoing mail.
- Copies, files, and maintains paper or electronic documents and records.
- Edits company correspondence and ensures document accuracy.
- Drafts routine memos, billing, or other reports.
- Arranges staff meetings.
- Maintains databases and filing systems, whether electronic or paper.
- Prepares and processes billing and other office documents.
- Performs basic bookkeeping.
- Receives and processes all funds, cash, check, and credit card payments, from customers and records all receipts from transactions.
- Works on personal and confidential matters of the Dealer as needed.

**Position Requirements**:

- High-school diploma.
- Basic computer knowledge.
- Excellent verbal and written communication skills.
- Organizational skills for efficient office control.
- High Integrity. This position has access to sensitive or private information that must be kept confidential.
- Strong Interpersonal skills. Ability to communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.
- Must have a valid driver’s license.

Employment is contingent upon successful completion of a thorough drug and background screening to include MVR. Bean Automotive Group is an equal opportunity and drug free employer. All aspects of consideration for employment and employment with the Company are governed on the basis of merit, competence and qualifications without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other category protected by federal, state, or local law.