Ar/project Billing Admin

2 months ago


Gardena, United States Arena Painting Contractors, Inc. Full time

This role is integral to our organization’s financial operation, ensuring accurate and efficient billing processes for our commercial and industrial projects.
- Prepare and process project invoices in compliance with contractual agreements for both commercial and industrial projects.
- Collaborate with project managers and gather all necessary billing information.
- Verify billing accuracy, including labor, equipment, subcontractors, and materials for all T&M projects.
- Submit customer costing reports monthly and all other customer requested billing reports.
- Submit all required closing documents required to receive payment.
- Monitor project budgets and communicate any discrepancies to project teams.
- Maintain organized billing records and documentation for auditing purposes.
- Stay current with industry billing practices and regulations.
- Work closely with accounting and finance teams to reconcile billing discrepancies.
- Participate in project meetings to provide billing updates and address inquiries.
- Review all aging reports bi-weekly along with requesting payment status.
- Skills:

- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong attention to detail and accuracy in work
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Excellent written and verbal communication skills
- Ability to work independently as well as collaboratively in a team environment
- Strong problem-solving skills and ability to adapt to changing priorities
- Bilingual English/Spanish a plus
- Notary Public a plus
- AIA billing a plus
- We offer competitive compensation based on experience and qualifications. This is a full-time position with benefits including health insurance, retirement plans, paid time off, and professional development opportunities.
- If you are a motivated individual with strong administrative skills looking for an exciting opportunity to contribute to successful projects, we encourage you to apply. Please submit your resume and cover letter detailing your relevant experience and qualifications.

Pay: $20 to $26 an hour

Pay: $20.00 - $26.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid sick time
- Paid time off
- Vision insurance

Experience level:

- 1 year
- No experience needed
- Under 1 year

Schedule:

- 8 hour shift
- Monday to Friday

**Experience**:

- Accounting: 1 year (preferred)
- Microsoft Excel: 1 year (preferred)

Ability to Commute:

- Gardena, CA 90248 (required)

Work Location: In person


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