Office Manager

2 weeks ago


Gardena, United States Supplement Center LLC Full time

**Supplement Center** is a national manufacturer and distributor of best-in-class mood and cognitive enhancing dietary supplements, and we're looking to add best-in-class people to join our team. We offer a rewarding work environment with plenty of room for advancement.

This position is responsible for overseeing and leading the day-to-day administrative functions of the office and manufacturing facility.

**Essential Duties and Responsibilities**:
**Administration**:

- Responsible for reviewing and improving administrative procedures
- Manage CEO's schedule and meetings
- Create new filing system and improve administration infrastructure
- Oversee production staff payroll related to daily attendance, daily punch cards, calculate hours for payroll periods, managing employee schedules
- Oversee daily entry of KPI’s and entering into tracker documents
- Misc. errands (pickup packaging at nearby vendors, drop off boxes at shipping centers)
- Manage incoming packages/mail, filing and management of all important documents
- Light phones and customer service
- Manage virtual offices
- Monitor and maintain Company's insurance policies and related records

**HR**:

- Create and issue disciplinary documents as detailed by any manger or supervisor
- Conduct exit interviews
- Manage any labor board filings and or workers comp claims

**Accounting**:

- Manage various vendors and purchasing including placing and tracking orders, making and reconciling payments, managing due dates
- Manage basic bookkeeping in QuickBooks Online (reporting to CFO): client invoicing, classification of bank entries, and running reports
- Reconcile staff payroll hours for biweekly payroll
- Manage various filings (misc., local, federal) and misc. accounting tasks

**Project Management**:

- Managing the company task manager for overall operations (facility upgrades, manufacturing, client projects, etc.)
- Track important recurring tasks related to admin, operations and accounting
- Co-create and implement a new, company-wide inventory tracking system
- Preferably holds at least a bachelor's degree
- Must have at least 3 years of experience, (preferably 4-5) in managing a professional office setting
- Must have experience working with QuickBooks Online and its functions related to bookkeeping
- Proficient with Microsoft office, Google suite, or similar software
- Must have strong, proven skills in project management, and be able to track & complete several disparate projects concurrently
- Works well with verbal instructions, very detailed oriented, and excellent communicator A self-starter with has the ability to work with existing systems and align new ones
- Able to work independently with little supervision
- Able to advance the structure and SOP’s of an office environment
- Has a vision and drive for personal and career advancement
- Ability to maintain a positive attitude at all times, while and exuding honesty and integrity is a must
- Leads by setting a professional example with each interaction
- Is assertive and confident, yet compassionate towards the individual and circumstances
- Comfortable enforcing company policies and administering documentations

**Supplement Center Provides**:
Complete training, room for advancement, positive work environment.

Facility hours, 9-5:30, Mon. - Fri.

Paid Time Off, other benefits TBD after 6 months at full time.

On-site

Pay: Depending on industry specific experience and skills.

Pay: $60,000.00 - $75,000.00 per year

Schedule:

- Monday to Friday

**Experience**:

- Office management: 3 years (required)

**Location**:

- Gardena, CA (preferred)

Ability to Commute:

- Gardena, CA (required)

Work Location: In person


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