Administrative Support Specialist Ehss-80

3 weeks ago

Germantown, United States Project Enhancement Corporation (PEC) Full time

Located in Germantown, MD Project Enhancement Corporation (PEC) is a technical services business focused on providing Project Management and specialized consulting services in the areas of nuclear safety, worker safety and health, quality assurance, environment as well as materials and facilities disposition within the DOE and commercial power industry.

**Location**: Germantown, MD

Administrative Support Specialist supporting the Office of Headquarters Security Vetting Programs (EHSS-80) in the Office of Environment, Health, Safety and Security at the Department of Energy (DOE), working in Germantown MD. The position requires access to highly classified/restricted data documents and/or materials that need to be protected in the interest of national security.
- This is a hybrid/telework position.
- This is a five day a week position starting as soon as possible, there is no anticipated travel nor flex time.
- The position primarily involves senior level office administration support.

**Responsibilities**:

- Provide general office administrative support to executive management and technical teams.
- Track inter
- and intra-office correspondence using automated systems and personnel security related databases.
- Manage multiple calendars; schedule meetings with internal and external contacts, and adapt quickly to changes or scheduling conflicts.
- Coordinate frequent travel arrangements.
- Maintain file records received from the entire complex.
- Assist with the preparation and dissemination of personnel security memoranda, forms, and reports.
- Support to the Director and office to include travel (Concur), time sheets (ATAAPS), and correspondence (AUCT).

**Required Qualifications**:

- Must possess a high school diploma or state equivalent and a minimum of five (5) years of experience in performing and expediting administrative, document creation and editing, and report production support type tasks in a multi-person organization with an emphasis on responsiveness, timeliness, and accuracy.
- Understand requirements for protection and handling of classified matter.
- Experience in office administration and records management activities.
- Experience in performing executive office type activities such as correspondence preparation and editing; meeting, staff, and executive scheduling.
- Experience and demonstrated ability with word processing, spreadsheets, and graphics programs; electronic mail, computer-based scheduling, and other office related computer programs.
- Customer-service oriented, experienced in interacting directly with clients and possess the ability to foresee client’s needs and provide solutions and recommendations.
- Possess exceptional analytical, written, oral and interpersonal skills.
- Ability to understand and follow complex directions/instructions.
- Willingness to work in an environment that changes rapidly and requires occasional variance in hours.
- Must be detailed-oriented self-starter and have the ability to work independently.
- Ability to sit for extended periods and perform work in an office environment, including extensive use of computers.
- Certain positions requiring a security clearance may require the periodic successful completion of a counterintelligence-scope polygraph examination.

**Desired Qualifications**:

- Experience in the DOE complex, specifically experience with Personnel Security.
- Experience with SharePoint, Office 365, and Microsoft Office Suite. Experience with MS Teams, Cisco WebEx and other staff telework integration systems.
- Equal Opportunity Employer/AA/M/F/Vet/Disabled (Compliant with the new VEVRAA and Section 503 rules.)_

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