Executive Assistant

2 weeks ago

Hauppauge, United States IVCi Full time

IVCI is a leader in the Unified Communications, Collaboration and Audio-Visual Integration industries. We provide solutions to corporate, educational, and government markets across the US and the world. Our services aim at achieving client goals by focusing on the desired end user experience. As a leader in the industry, we constantly adapt to new technologies and are looking for qualified individuals to join our growing team to support our efforts.

The primary focus of the Executive Assistant is to provide strategic administrative support to the Chief Executive Offer and Chief of Staff.

**Job Duties**:

- Proactively support the assigned leaders and team by independently executing all responsibilities while successfully balancing the needs of multiple Senior Leadership team members.
- Plans, develops, and provides substantive briefings, presentations, reports, and other materials to inform senior leadership and other stakeholders on topics of interest.
- Performs multiple critical and time-sensitive tasks simultaneously.
- Prepares regular (e.g., weekly) status reports to keep management apprised of important issues.
- Researches, assembles, and prepares data and special reports, providing analysis and summaries.
- Assists with calendar management. Able to coordinate daily activities, prioritize inquiries and requests, as well as troubleshoot conflicts.
- Schedules meetings on behalf of executives, takes notes and record minutes.
- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
- Helps implement and maintain processes and procedures.
- Performs additional duties as assigned and required.

**Required Qualifications**:

- High school diploma required; Bachelor’s degree in Business Administration or related field preferred.
- Ability to work on-site 5 days a week in Hauppauge, NY.
- Results driven with exceptional follow through.
- Must be proficient in Microsoft Software: PowerPoint, Word, Excel, and Outlook. Position will be heavy on excel.
- Minimum three years in administrative/office support.
- Must be able to multitask and work at a fast pace.
- Must be flexible and professional at all times even under pressure

**Desired Qualifications**:

- Experience with Salesforce is a plus
- Effective time management and organizational skills; able to balance multiple priorities.
- IVCi is an Equal Employment Opportunity Employer. We encourage veterans, seasoned professionals, and those returning to the workforce from unemployment or planned breaks to apply._

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