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Executive Assistant

3 months ago

Hauppauge, United States Triple Crown Logistics Full time

**Duties and Responsibilities**:
Coordinate and schedule events such as management meetings and large group meetings; reserves and prepares facilities, prepares agendas and presentations for meetings; take and prepare meeting minutes; identifies action items and ensures follow up
- Maintains and updates the President calendar and tracks Management staff time and attendance (sick leave, vacations, leave of absences, conferences, etc.)
- Communicates effectively with President on a daily basis to discuss and triage urgent issues, and to resolve meeting conflicts and scheduling challenges
- Prepares all documents for meetings as needed
- Communicates with management staff on a regular basis to ensure positive communications and project management throughout the organization
- Read and route incoming mail, screen incoming telephone calls and visitors
- Conducts research and compiles and types reports
- Proactively prepares all support materials for President daily schedule and looks ahead to prepare for meetings on a rolling 1-2 week basis
- Updates and maintains company policy and procedure manuals
- Make travel arrangements as needed for President, and other key personnel
- Orders and maintains supplies and arranges for equipment maintenance. Uses sound judgement in corporate credit card usage, record keeping, and reconciliation.
- Other duties may be assigned as necessary

**Competencies Required**:

- Excellent written and oral communication skills
- Ability to work independently or in a team setting
- Enthusiastic and energetic attitude
- Ability to work in a fast paced environment, multitask and endure high pressure situations as they arise while maintaining a calm demeanor
- Ability to use discretion, confidence in decision making, and maintain confidentiality
- Committed to work and strive to solve critical problems
- Committed to the best interest of the organization
- Outstanding human relations and leadership skills and the ability to function in a team environment

**Educational Qualifications**:

- Executive Assistant should possess a Bachelor’s Degree or equivalent job experience
- 5 years prior experience with C suite or comparable work experience
- Knowledge and competency in Microsoft Word, Excel, PowerPoint and Outlook
- 3 years prior experience managing projects, writing reports, and creating presentations

**Job Type**: Part-time

Pay: From $25.00 per hour

Expected hours: 24 - 30 per week

**Benefits**:

- Health insurance

Schedule:

- 8 hour shift

**Experience**:

- Microsoft Excel: 1 year (preferred)
- Microsoft Powerpoint: 1 year (preferred)

Ability to Commute:

- Hauppauge, NY 11788 (preferred)

Ability to Relocate:

- Hauppauge, NY 11788: Relocate before starting work (required)

Work Location: In person