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Gifted, Accelerated, and Magnet Programs Secretary C
3 months ago
JobID: 35522
**Position Type**:
Secretary / Clerical/Department Secretary**Date Posted**:
6/18/2024**Location**:
Postsecondary Success Department**Date Available**:
07/01/2024**Closing Date**:
Until Filled
**Position / Title**: Gifted, Accelerated, and Magnet Programs Secretary C**Bargaining Unit**: DUSA**Department/Location**: Post Secondary Success**Calendar Days**: 260**Reports To**: Asst. Dir of Post Secondary Success-Gifted, Accelerated, and Magnet Programs**JD Revision Date**: 05/29/2024**Supervises**: N/A**Function / Position Summary**
Provide office support to parents, teachers, and administrators to ensure organized and efficient operations of the Post Secondary Success office including Gifted, Accelerated and Magnet Programs. Monitor the daily operations of the Office of Post Secondary Success and assist the Assistant Director of Post Secondary Success - Gifted, Accelerated, and Magnet Programs with routine administrative tasks as directed. Exercise strong time management, multitasking, and prioritizing skills while upholding School District U-46 ICARE Standards and utilizing excellent verbal and written communication skills to ensure all timelines are met. Maintain confidentiality of student information in the school and community.
**Job Duties / Responsibilities**
- Secretarial duties including but not limited to, attend meetings, screen and route phone calls. Schedule appointments, coordinate meetings and prepare meeting materials, agendas, attendance sheets, minutes, etc., filing, duplication, secretarial and clerical support to the Assistant Director of Post Secondary Success - Gifted, Accelerated, and Magnet Programs and Post Secondary Success Department.
- Compile and enter data (e.g. work orders, budget reports, timesheets, student data, personnel records, curricular programs, facility, etc.).
- Supports partnerships with district representatives from Teaching & Learning, Equity & Innovation, Office of Schools, the Director of Post Secondary Success, the Assistant Director of Post Secondary Success - Early College and Career Pathways, and the Coordinator of Instructional Programs and Supports to coordinate, implement and oversee gifted, enrichment, credit recovery, magnet and acceleration school year and summer school programs.
- Assist with Dual Credit textbook collection, distribution and inventory.
- Support Gifted, Accelerated, and Magnet Programs by maintaining up to date websites, supporting professional development activities, generating reports, and assisting with contract renewals.
- Process purchase orders, invoicing, (A/P and A/R), and all other documents/forms required for the daily operation of the Gifted, Accelerated, and Magnet Programs (as required).
- Contact vendors to expedite the delivery of purchased equipment and services.
- Perform record keeping activities including account maintenance and reconciliation.
- Assist with office scheduling of calendars, meetings, and training as requested including department websites.
- Assist with various district events including Student Events, Gifted Programming Events, Early College and Career Pathway Community Events, Dual Credit Events, Post Secondary Community Events, CTE Events, Magnet Academy Events, and other events as applicable.
- Respond to specific and general requests within the realm of the Post Secondary Success department.
- Disseminate information to staff and business partners on behalf of Post Secondary Success.
- Collect data for the preparation and maintenance of auditable records and reports.
- Provide support for Gifted, Accelerated, and Magnet Programs procedures and processes and other areas as needed.
- Prepare materials packets needed for all meetings and presentations including but not limited to
- Professional Development, Board of Education, Curriculum Sessions, Department Meetings, etc.
- Facilitate travel plans and reimbursement for supervisors.
- Support collaboration with community partners to develop and implement resume workshops, internships, career panels, job fairs, etc.
- Facilitate registration and travel plans for teacher professional development.
- Maintain designated spreadsheets and all department files, both electronically and in hard copy.
- Provide support to gifted, accelerated, IB, and Magnet teachers, registration support procedures and processes and other areas as needed.
- Supports collaboration with the content curriculum coordinators and appropriate staff to develop, maintain, and revise curriculum and assessment documents for gifted, accelerated, and magnet programming based on systematic review and analysis following the curriculum guidelines. Collaborate with the other Post Secondary Success and CTE Grant Secretaries as needed.
- Maintain up to date contact information.
- Build, update and note scheduling conflicts in programming on the events calendar.
- Oversee fee collection, prepare bank receipts, deposit monies, maintain registration records and communication
