Donor Events and Travel Manager

2 weeks ago

Los Angeles, United States MOCA Full time

**Overview**:
The Donor Events and Travel Manager is a key member of the team managing all planning and logístical aspects of Advancement events, including Members’ openings, Board meetings and dinners, galas and benefits, and all donor events at MOCA and at offsite locations. The Manager is responsible for organizing and promoting Trustee and donor travel.

**Salary Range**:$75,000.00 - $80,000.00

**Essential Functions**:

- Direct and implement the planning of all Advancement events with appropriate Museum departments and in consultation with the Museum Events and Rentals team; Oversee and attend all advancement events onsite and offsite, and other museum events as needed; Serve as frontline representative for Advancement events and fundraisers.
- Create and manage Advancement events budget and track event-related invoices; Negotiate contracts and act as liaison between MOCA and outside contractors. Ensure that budgets are not exceeded and that all outside agents adhere to proper management of the Museum’s premises and comply with contract requirements.
- Working in concert with the Advancement team, outside production companies as needed, and appropriate MOCA staff, collaborate on the planning, production, and management of MOCA’s annual gala, benefit, and fundraising events; Hire and supervise outside vendors, including caterers, rental companies, florists, and entertainment.
- Interfaces with all MOCA departments that have jurisdiction to ensure that events comply with city regulations as required; Collaborate with the Operations, Security and Maintenance, Visitor Services, and other staff as appropriate to implement proper protocols for events.
- Takes a leadership role in the long-term planning of travel opportunities; In collaboration with MOCA curators, develop an exciting roster of travel opportunities for Trustees and donors.
- Prepare and implement thoughtful and detailed trip itineraries, budgets, reports, and agendas for the MOCA travel program; Coordinate all post-travel follow-ups; create and manage annual travel program budget and revenue; Execute all marketing plans and promotions for the MOCA Travel program.
- Understand perspectives of MOCA donors, volunteers, curators, and others to develop successful travel arrangements so as to strengthen donor relationships with MOCA; Collaborate with Individual Giving colleagues in increasing support from program participants. Perform other duties and oversee other projects and events as assigned and deemed necessary.**Qualifications**:
**Requirements**:

- Passion for events, art openings, and social happening
- Minimum five years of professional experience in special event management and planning, preferably in a non-profit organization
- Outstanding organizational skills to effectively manage multiple projects
- Excellent communication, presentation, customer service, and interpersonal skills; must be adept in problem anticipation, resolution, and negotiation
- Ability to work evenings, weekends, and holidays
- Proficiency in Microsoft Office, including Outlook, Word, Excel, Google, and Gmail
- Possession of a valid California driver's license and good driving record
- Bachelor’s degree in communications, arts administration, marketing, or related field preferred

***Application**:

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