Accounts Payable Coordinator

4 weeks ago


Pewaukee, United States Total Mechanical, Inc. Full time

As the **Accounts Payable Coordinator**, you will be responsible for recording and paying all vendor invoices in accordance with Company guidelines. Some of the key activities that you will perform in this role are:

- **Vendor Invoices**. Compiles and reviews accounts payable documents. Prepares document batches for processing. Matches invoices received to purchase orders. Obtains approvals for the payment of invoices based on established Company guidelines. Enters accounts payable transactions into financial system. Edits batches, computes discounts, prepares vouchers, and remits payments.
- **Accounts Payable Processes**. Administers invoice approval processes according to established guidelines. Processes exceptions in a timely manner. Follows up with project managers for approvals. Ensures processes are being adhered to.
- **Purchase Orders**. Enters field purchase orders into our accounting software.
- **Vendor Statements**. Verifies vendor statements for accuracy and investigates problems.
- **Vendor Maintenance.** Maintains vendor records. Tracks 1099, discount, subcontract and employee vendor classes. Answers vendor and employee inquiries. Accurately and reliably places orders or vendors on “hold” based upon Project Manager authority.

You will bring to the position:

- **Education**:The knowledge, skills and abilities typically acquired through the completion of a high school diploma or GED.
- **Years of Relevant Work Experience**: 1 to 2 years general accounting office experience.
- **Technical Skills**:This position requires proficiency with general office and accounting software (excel and accounting software required; Spectrum preferred); and knowledge of general financial terms, concepts and calculations.
- **Personal/Interpersonal Competencies**: This position requires strong problem solving and analytical skills; the ability to work independently and exercise sound judgment; the ability to make commitments and be willing to be held accountable against them; the ability to organize workloads to meet deadlines; the adaptability to accept change when needed; exceptional written and verbal communication skills, the ability to excel in a team environment and advance overall team objectives; the ability to ensure customer satisfaction by delivering excellence in products and service; and high standards for ethical conduct.

This is a full-time, entry-level, non-exempt position. Business hours are between 6:00am to 4:30pm with flexibility to schedule shift between these hours.

Salary and benefits are competitive and commensurate with experience and qualifications.

**Total Mechanical, Inc. is an Equal Employment Opportunity/Affirmative Action**

Pay: From $20.00 per hour

**Benefits**:

- 401(k)
- Dental insurance
- Disability insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person



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