Office Manager

2 months ago

Boston, United States J.F. White Contracting Full time

This position is responsible for:

- Working closely with project engineers and field personnel.
- Processing paperwork for new field employees (i.e. W-4, I-9, EEO data forms).
- Verification and input of hourly timesheets for payment.
- Process Certified Payroll documentation as required by the Owner.
- Weekly and monthly reporting for equipment, mileage, payroll, etc.
- Processing of job site invoices and submittal to corporate office for payment.
- Processing of Subcontractor Payments.
- Data entry, including owner billings, subcontracts, change orders, purchase orders, and journal entries.
- Assist with billing and requisitions.
- Review purchase order, subcontractor and vendor invoices for approval and payment.
- Month end close process and provide monthly financial reporting to project manager.
- Work closely with project manager and external partners including subcontractors and superintendents.
- EEO reporting from Contractors and Subcontractors.
- Greeting visitors, answering/directing incoming phone calls, distribution of mail.
- Typing, tracking, distributing, scanning and filing of all correspondence.
- Ordering and maintaining all office supplies.

The qualified applicant:

- Must have a High School Diploma or equivalent.
- Must have at least 2-3 years' experience in an office environment.
- Must be able to effectively communicate verbally and in writing.
- Must be able to work in a fast-paced environment.
- Must have experience with Microsoft Word and Excel.
- Must be detail oriented and able to multi-task.
- Must be able to work well with others as well as independently.

**Experience**: Required
- 2 - 3 years: Office Work environment

**Education**: Required
- High School/GED or better

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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