Clerical Assistant I

3 weeks ago

La Mesa, United States City of La Mesa, CA Full time

**Position Summary**:
**The City of La Mesa has one opening for a Clerical Assistant I, working in our Community Services Department. **This is a temporary, part-time, non-benefited position working approximately 15-20 hours per week. **This position is limited to a maximum of 1,000 hours in a twelve month period.**
- Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job._
- To perform a variety of general office support and clerical duties and activities for an assigned department or division; to receive and direct telephone calls and visitors; to receive, route and distribute incoming and outgoing mail; to maintain a variety of files and records; and to perform a variety of clerical duties relative to assigned area of responsibility.

**Key Responsibilities**:

- The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices._
- Type, proofread and word process a variety of documents and forms including general correspondence, reports and memoranda from rough draft or verbal instruction; disseminate information as appropriate.
- Enter data into a computer from various sources including accounting, statistical and related documents; input corrections and updates; verify data for accuracy and completeness; assist in the compilation of reports.
- Answer the telephone and provide information on department or division operations and activities; relay messages and provide information on City policies and procedures as required.
- Collect and process over-the-counter or phone-in registrations for various City programs or permits; enter program information into automated system; compile class rosters; issue transfers and refunds; maintain a system of registration forms.
- Participate in the maintenance of a filing system; research records for various information as requested.
- Assist with compiling information and data for reports.
- Maintain a variety of records such as inventory and purchase records; resolve errors on orders and invoices.
- Maintain office or other supplies and inventories for assigned area; order supplies as needed.
- Operate a variety of office equipment including a typewriter, switchboard, copier, facsimile machine, adding machine, cash register or computer.
- Perform related duties as required.
- Schedule and perform facility tours for rental venues.

**Minimum Qualifications**:

- Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:_

**Education/Training**:

- Equivalent to the completion of the twelfth grade.

**Experience**:

- Office or clerical support experience is not required, but preferred.

**Examination Process**:
**NOTE**: Employment is contingent upon successful completion of a pre-employment medical evaluation, including drug screen, and background investigation.**

This position is not eligible for benefits.

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