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Office Assistant

5 months ago

Gilbert, United States Huma, Inc. Full time

The Assistant provides value added support to the Executive VP of HR & Administration, in particular, as well as broadly supports the remaining Executives on an as needed basis. Support includes scheduling and calendar maintenance, travel arrangements, reports and presentations, as well as general HR administrative management to ensure the office runs smoothly.

**How you will spend your time**:

- Assist the President, VP of HR and other Executives as needed
- Project Support: Assisting with special projects and initiatives as assigned by the executive. Providing research, analysis, and administrative support to facilitate project completion.
- Assist With Board Meeting Presentations
- Assist With The On-Boarding And Off-Boarding Of Employees As Well As Notices Of Opportunity To Participate In Employee Benefits (Major Medical And Dental & 401k Plan)
- Assist With The Creation And Management Of Company Health & Wellness Program
- Assist With Maintaining Job Descriptions For All Employees
- Calendar and Schedule Management: Managing the executive's calendar by scheduling appointments, meetings, and events. Coordinating and organizing travel arrangements, including flights, accommodations, and transportation.
- Prioritization and Time Management: Assessing priorities and managing multiple tasks and deadlines effectively. Proactively identifying and resolving conflicts or scheduling issues.
- Meeting and Event Coordination: Planning and organizing meetings, conferences, and events. This includes arranging logistics, setup and cleaning of training room, preparing agendas, coordinating attendees, and taking meeting minutes when necessary.
- Confidentiality and Discretion: Maintaining the highest level of confidentiality and discretion when dealing with sensitive information or confidential matters.
- Team Support: Collaborating with other administrative staff or team members to ensure smooth operations and efficient workflow within the organization.
- Be backup support to phones and answering the door
- Take up other duties as assigned

**Skills/Abilities**:

- Excellent knowledge of MS Office (especially with Excel and Word)
- Excellent knowledge of Google Suite
- Strong communication and people skills
- Good organizational and multi-tasking abilities
- Problem-solving skills
- Proficient in English (oral and written), foreign language is a plus

Pay: $18.00 - $22.00 per hour

Expected hours: 36 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Tuition reimbursement
- Vision insurance

Schedule:

- 10 hour shift

Ability to Relocate:

- Gilbert, AZ 85233: Relocate before starting work (required)

Work Location: In person