Office Assistant

3 weeks ago

Gilbert, United States Gilbert Unified School District 41 Full time
Position Type:
Support Staff (Non-Classroom)/Office Assistant - Special Education

Date Posted:
5/14/2024

Location:
Mesquite Junior High

Date Available:
07/22/2024

Closing Date:
07/22/2024 JOB DESCRIPTION BOTTOM RIGHT OF SCREEN

Position Length: 9 Month

Job Grade: 106

Hourly Rate: $15.67 and up depending on experience

Hours Per Day: 7 Per Day

Application Procedure: Apply online

Fingerprint Clearance Card: Must have a Level One IVP Fingerprint Clearance Card prior to processing. Please Click Here.

Office Assistant- Special Education
JOB DESCRIPTION
Gilbert Unified School District Purpose Statement:
The job of Office Assistant-Special Education is done for the purpose/s of providing clerical support to special education staff; maintaining IEP files and calendars; preparing reports; assisting the speech pathologist, psychologist, and special education teachers with general office duties. Essential Functions
  • Assists the speech pathologist, for the purpose of typing reports; sending notices of meeting and making reminder calls to parents; preparing materials; and organizing files and filing.
  • Completes duties as assigned by the psychologist, special education teachers, and speech pathologists for the purpose of printing quarterly reports; sending for special education records for transfer students and managing the schedule of the Child Study Team.
  • Maintains a variety of files, documents and/or records (e.g. reports, logs, databases, agreements, warranty information, permits, etc.) for the purpose of documenting and/or providing reliable information.
  • Maintains master calendar for the purpose of ensuring the IEP and MDT campus meetings; sending meeting notices.
  • Performs record keeping and clerical functions (e.g. copying, faxing, filing, scheduling, reports, etc.) for the purpose of supporting assigned special education staff.
  • Prepares written materials (e.g. standardized correspondence, bulletins, newsletters, etc.) for the purpose of documenting events, providing and/or requesting information.
  • Researches discrepancies of information and/or documentation (e.g. Current practices, policies, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
  • Responds to inquiries from students, staff, and/or the public for the purpose of providing information and/or directions as requested.
  • Supports assigned special education personnel for the purpose of providing assistance with their administrative functions.
Other Functions
  • Assists other personnel for the purpose of supporting them in the completion of their work activities.
  • Attends meetings for the purpose of conveying and/or gathering information required to perform functions.
  • Maintains inventory of office supplies and materials for the purpose of ensuring the availability as required.
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple, non-technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment including using pertinent software applications; preparing and maintaining accurate records.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percent, and/or ratios; understand written procedures, write routine documents, and speak clearly; and understand multi-step written and oral instructions. Specific knowledge required to satisfactorily perform the functions of the job includes: concepts of grammar and punctuation
ABILITY is required to schedule activities and/or meetings; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; work with data utilizing defined but different processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals and/or groups; work with similar types of data; and utilize specific, job-related equipment. In working with others, some problem solving may be required to identify issues and select action plans. Problem solving with data requires following prescribed guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; and working as part of a team. Responsibility
Responsibilities include: working under limited supervision using standardized practices and/or methods; leading, guiding, and/or coordinating others; and operating within a defined budget. There is some opportunity to impact the Organization's services. Working Environment
The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity . Generally the job requires 50% sitting, 25% walking, and 25% standing. The job is performed under a generally hazard free environment.

Experience
Job related experience is desired.

Education
High School diploma or equivalent.

Required Testing
Pre-employment Proficiency Test

Continuing Educ. / Training
None Specified

Certificates & Licenses
None Specified

Clearances
Criminal Justice Fingerprint/Background Clearance

FLSA Status
Non Exempt

Approval Date
July 1, 2020

Salary Grade
Grade 106 - 9 Month

Nondiscrimination Statement
Gilbert Unified School District does not discriminate on the basis of race, color, religion, national origin, sex, age, or disability in admission to its programs, services, or activities, in access to them, in treatment of individuals, or in any aspect of their operations. The lack of English language skills shall not be a barrier to admission or participation in the District's activities and programs. The Gilbert Unified School District also does not discriminate in its hiring or employment practices.

Declaracion de Non Discriminacion
El Distrito Escolar Unificado de Gilbert no discrimina por motivos de raza, color, religión, origen nacional, sexo, edad o discapacidad en la admisión a sus programas, servicios o actividades, en el acceso a ellos, en el trato de las personas o en cualquier aspecto de sus operaciones. La falta de habilidad del idioma inglés no será una barrera para la admisión o participación en actividades y programas del Distrito. El Distrito Escolar Unificado de Gilbert tampoco discrimina en sus prácticas de contratación o empleo.
To support the District's academic mission by providing emotional, behavioral, social and prevention services to students and their families enabling students to be resilient, successful learners and gain personal and social competencies. Gilbert, AZ

Attachment(s):
  • Office Assistant- Special Education.pdf

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