![HEBREW HEALTH CARE, INC](https://media.trabajo.org/img/noimg.jpg)
Executive Assistant
2 weeks ago
***:
Ensures appropriate support for President and EVP. Attends quarterly Board of Trustees meetings, Quality Committee, and other meetings as needed. Ensures minutes of same are properly maintained.
**NOTE: All essential job functions are indicated by an asterisk (*)**
**Responsibilities**
**Standard of Performance**
- Administrative Staff
Oversees and supervises administrative staff ensuring adequate coverage for principals and suite; monitors time records for administrative staff, discipline, counsel if appropriate in conjunction with Vice Presidents and Director.
- Managing Office Schedule
Assures appropriate administrative coverage is in place at all times. Coordinates schedule with staff, Vice Presidents and Director to ensure appropriate administrative coverage to meet needs of the suite. Responsibly delegates work.
Follows through to see that assignments are accomplished and desired results are obtained.
- Human Resources
Supports HR Generalist ensure hires are meeting onboarding requirements, conducts background checks and initiates the fingerprinting process for those roles that require it.
- Licensure
Independently coordinates and prepares licensure documents for certain disciplines requiring state operating licenses and oversees community affiliate licenses in accordance with state requirements.
- Compliance
Ensures compliance with bond requirements through CHEFA, US
Bank.
- Insurance
Timely oversite of completion for all organization insurance renewals. Reports and manages all claims.
Equipment Leasing
Determines appropriate equipment and various equipment leases/purchases organization wide.
- Lobbying Reporting
Independently filing of lobbying expenditures and registration with State Ethics Committee as required by State of Connecticut.
- Meeting Coordination
Coordinates meetings of the Boards of Hebrew Health Care and affiliates and all other special meetings.
Ensures proper coordination and preparation of all meeting documents; obtains authorized approvals and distributes to Trustees and others;
Determines quorum status in compliance with By Laws.
Assures that documentation for meetings are accurate and timely in accordance with By Laws.
Schedules Department Head meetings; assures appropriate meeting documentation is completed in an accurate and timely fashion.
- Contracts and Business Associate Agreements (BAA)
Maintains BAA and contract books by filing new BAAs, contracts, and renewals; obtains signatures and approvals of incoming and outgoing contracts and BAAs, tracking expiration dates and assuring continuance of contract period, maintain log of BAAs and contracts, without having contract periods lapse.
Working Relationships
Maintains effective working relationships with all department heads and facility staff.
- Current Trustee List
Maintains current lists of Trustees and committee members; notifies appropriate staff and Trustees of changes.
Surveys
Prepares and coordinates completion of surveys and questionnaires from Federal, State and local agencies.
Representation
Appropriately represents the President’s office with visitors, guests, vendors, government officials and agency/organization representatives.
Senior Leadership Coordination (SLT)
Coordination of all SLT related activities and schedules.
Projects
Competes special projects as required.
Carries out projects, research, documentation and recordkeeping as directed by the Executive Vice President and President.
Communication
Communicates with staff, Board members and other agency/organization representatives in a professional and helpful way.
Safety
Uses proper safety techniques and complies with all facility safety procedures.
Productivity
Demonstrates an ability to meet established standards and understands the relationship between productivity and cost effectiveness.
Growth Potential
Utilizes supervision constructively by demonstrating an ability to grasp instructions and meet changing conditions.
Creativity
Demonstrates a talent for having new ideas, for finding new and improved ways for accomplishing responsibilities and for being imaginative in recommending solutions.
Professional Development
Demonstrates the ability to identify weaknesses and seek out conferences, in-service education, etc., in order to work toward self and agency improvement.
Organization of Work
Demonstrates an ability to perform duties in an organized, efficient manner, according to priority.
Records and Reports
Demonstrates an ability to complete and submit job related/required reports and records in a clear, concise and timely manner, assuring that content meets any Federal, State, local, or Agency requirements.
Team Work
Demonstrates an understanding of the effect of individual job responsibilities to co-workers in the agency as well as to other departments.
Leadership
Demonstrates an ability to take initiative and follow through. Promotes ideas convincingly. Encourages participation. Utilizes a
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