Administrative Assistant Ii

3 weeks ago

Tempe, United States Trane Technologies Full time

At Trane TechnologiesTM and through our businesses including Trane® and Thermo King®, we create innovative climate solutions for buildings, homes, and transportation that challenge what’s possible for a sustainable world. We're a team that dares to look at the world's challenges and see impactful possibilities. We believe in a better future when we uplift others and enable our people to thrive at work and at home. We boldly go.

**Thrive at work and at home**:

- **Benefits** kick in on **DAY ONE** for you _and_ your family, including health insurance and holistic wellness programs that include generous incentives - **WE DARE TO CARE**
- **Family building benefits** include fertility coverage and adoption/surrogacy assistance.
- **401K** **match** up to 6%, plus an additional 2% core contribution = up to **8%** company contribution.
- **Paid time off, **including in support of **volunteer** and **parental leave** needs.
- Educational and training opportunities through company programs along with **tuition assistance** and **student debt support**.
- Learn more about our benefits here

**ESSENTIAL FUNCTIONS AND RESPONSIBILITIES **include the following. Other functions may be assigned. Please note that the receptionist must be able to perform these duties and responsibilities in close proximity to the switchboard.
- Answers and directs calls in courteous and timely manner for multi-line system.
- Assist all regional leaders withn any projects or requests
- Bursting disbursements checks and prepares for mailing; prepares paid invoices for filing.
- Coordinates local van pool vehicles.
- Coordinates mail and outgoing packages, orders office and event supplies.
- Creates PowerPoint for community and employee events. Tracks participation, RSVP, and coordinates company events.
- Facilities coordinator to ensure building is safe and secure. Including price negotiation and vendor selection.
- Maintains communication boards throughout the building.
- Maintains database and creation for security building badges.
- Negotiates catering and food vendors for company meetings and training.
- Orders office supplies.
- Point of contact to coordinate training in our training room for visitors and associates.
- Responsible for maintaining visitor log and notifies appropriate party of visitor arrival.
- Responsible for troubleshooting and minor changes to phone system.
- Restock supplies for building, company, and customer events.
- Sets up and breaks down after meeting events.
- Sorts and distributes the daily mail to be routed to departments and associates.
- Trains backups for phone support and ensure coverage is maintained at time of absence.
- Coordinator for annual health event occasionally requires overtime/weekend work.
- Assist Regional Finance Leader with accounts receivables
- Add vendors in the winchill system.
- Use procurement systems
- creating purchase orders for vendors, making sure vendors bill correctly, ability to lookup invoices
- Responsible for answering all incoming calls in a timely, courteous, professional manner, and directing calls to the appropriate person/department/location.
- Ability to lift up to 25lbs.
- Occasionally requires overtime

**EDUCATION and/or EXPERIENCE**
- High school diploma or general education degree (GED); and two to three years related experience with a multi-line phone system preferred; or equivalent combination of education and experience. Working knowledge of Microsoft Office products.
- Proficient in Microsoft Office Suite specifically excel.

**Salary**: $40,000 - $50,000 base salary**

**_ Disclaimer:_** This "range" could be a result of seniority, merit, geographic location where the work is performed, education, experience, travel requirements for the job, or because of a system the employer uses to measure earnings by quantity or quality of production (so, for example, positions that may not have traditional salary ranges).**

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.

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