Bookkeeper Ii

**JOB REQUIREMENTS**

A. EDUCATION: Two-year degree with an emphasis in accounting/business administration.

B. EXPERIENCE: One-year bookkeeping experience; additional experience may substitute for education on a 2:1 basis.

C. SKILLS: Knowledge of generally accepted accounting principles; modern accounting and office procedures and equipment; computerized maintenance of fiscal data; effective communication, both verbal and in writing; 10-key, keyboard, and computer

**NATURE OF WORK**

As COASL continues on its course of growth, it is of primary importance that the Finance Department, as a unit, assist in the evolvement of the organization. Often, additional duties and assignments will be forthcoming. It is of utmost importance that they be met with a positive attitude and willingness to assume increased responsibilities.

The Bookkeeper II is to provide the agency and its supervisory staff with any necessary support in researching and responding to requests for assistance in matters of personnel and/or operations that come under the auspices of the Finance Department.

The Bookkeeper II will maintain COASL financial records according to generally accepted accounting practices and principals, including receipts, disbursements and assigned ledgers. The Bookkeeper II is required to maintain up-to-date knowledge and understanding of all areas of Council on Aging of St. Lucie, Inc. and assist in the total responsibility of the Finance Department.

This position involves the performance of bookkeeping, requiring the employee to exercise a high degree of independent judgment and initiative based upon experience and knowledge of bookkeeping systems and procedures.

**POSITION RESPONSIBILITIES**

**ACCOUNTS PAYABLE**

1. Allocate unpaid invoices by Grant (using schedule provided by staff accountant) and using general ledger numbers as agreed and approved by Chief Financial Officer.

2. Processing invoices for payments into Accounts Payable system by vendor and maintains accounting ledgers by verifying and posting accounts payable transactions.

3. Prepare check requests for invoiced items for approval by the Chief Financial Officer.

4. Maintain valid driver license and reliable transportation in order to make deposits.

5. Maintain all bank balances.

6. Verify that vouchers have been reconciled before payment.

7. Assist Staff Accountant in posting of General Ledger and reconciliation of accounts.

8. Responsible for paying all program bills per established COA procedures.

9. Responsible for processing travel vouchers and providing reimburse for volunteer drivers.

**PAYROLL**

9. Allocate time by cost centers using labor distribution.

10. Access the Payroll prep process, and sync time sheets.

11. Submit payroll reports to Chief Financial Officer.

12. Import payroll data to general ledger.

13. Post assigned general ledgers including checks, deposits and journal entries.

14. Assist in budget preparation, including schedules for allocation of expenses in payroll.

15. Maintain vacation and sick leave schedules for assigned departments.

16. Maintain employee withholding for insurance and annuity plans.

17. Prepare quarterly 941 and unemployment reports and end of year W-2s to be approved by the Chief Financial Officer.

18. Maintain all associated payroll files.

19. Responsible for the timely and accurate preparation and distribution of payroll and related tax deposit and Federal and State tax reports.

20. Receive cash and checks and make deposits.

21. Maintain security of endorsement stamps for check signing.

**ACCOUNTS RECEIVABLE**

22. Ensure that receivables are collected promptly. Collect payment from clients and accurately record it into the system.

23. Responsible for weekly deposits.

24. Responsible for co-pay, and long -term billing.

25. Maintain the petty cash fund.

**GENERAL**

26. Maintain warranty files on equipment purchased through assigned ledgers.

27. Assist in preparation of monthly financial statements.

28. Assist in the review of financial policies quarterly and agency policies annually and update within fifteen days, as needed.

29. Compile data and prepare statistical reports to assist the Staff Accountant.

30. Perform clerical duties such as filing, incidental bookkeeping or office duties.

31. In the event the President of the United States or the Governor of the State of Florida declares a disaster or a state of emergency, the Bookkeeper II shall perform his/her duties under the direction of the President / CEO as prescribed by the COASL Disaster Preparedness Plan in order to implement emergency relief measures and/or activities. All actions under this plan shall be for the purpose of ensuring the health, safety and welfare of the elderly in the disaster area.[1]

32. Display initiative in presenting supervisors with new ideas to benefit the Council, its staff and its clients.

33. Maintain a courteous and professional demeanor at all times with supervisors, co-workers, c