Associate Director of Collections

4 days ago

New York, United States International Center of Photography Full time

Description:
**Department**:Exhibitions and Collection

**Schedule**: Full-time

**Reports To**: Senior Curator, Director of Exhibitions and Collections

**Job Grade**: 6

The International Center of Photography (ICP) is the world’s leading institution dedicated to photography and visual culture. Through our exhibitions, education, public programs, and community outreach, we offer an open forum for dialogue about the power of the image. Since our founding in 1974, we have presented more than 700 exhibitions and offered thousands of classes, providing instruction at every level. Our new integrated center on the Lower East Side reunites our school and museum in one space to become the cultural anchor of Essex Crossing.

**Position Summary**

At the direction of the Senior Curator, the Associate Director of Collections has direct responsibility for the management, preservation, and research of the ICP Permanent Collection. The Associate Director of Collections is primarily responsible for managing the collection's care, description, cataloging, and promotion. They will manage the collection’s documentation, digitization, archives, conservation, storage, image rights and reproduction, security, database management, insurance, environmental monitoring of facilities and objects, loans, and other collections-related paperwork. Requires significant interaction with ICP staff, outside organizations, artists, and vendors. This position requires a deep understanding of museum best practices, collection management standards, and a passion for photography, as well as the ability to explore innovative approaches to collections management and access and an eagerness to adapt to changes in the museum and photographic field, technological advancements, and to help evolve best practices. Requires occasional evenings and weekends.

**Essential Functions and Duties**:
Collection Management
- Develop and implement policies and procedures for the acquisition, cataloging, documentation, and deaccessioning of museum collections.
- Collaborate with curators and contract conservators on occasion to ensure collections are accessible for research, exhibitions, and educational programs.

Collection Development and Planning:

- Develop long-term collection strategies and acquisition plans in alignment with the museum's mission, goals, and areas of focus.
- Identify opportunities for the collection, including long-term loans, inter-institutional collaborations, and traveling exhibition exhibitions.
- With Senior Curator, evaluate potential acquisitions and donations, assessing their relevance to the museum's mission, collections, and ethical guidelines with the overall goal of diversifying the collection.
- Manage the deaccessioning process, ensuring compliance with ethical and legal standards and transparent communication with stakeholders.

Exhibition and Interpretation:

- Collaborate with exhibition teams to select and interpret objects for exhibitions, ensuring accuracy, relevance, and audience engagement.
- Collaborate with the school team on class visits, curriculum development, and course offerings related to the collection.

Direct Collections management
- Maintain the Museum’s collection management system (TMS Collections), which includes creating and maintaining administrative and user documentation for the software, managing user access, and training staff and interns on using the system.
- In consultation with the Senior Curator, establishes goals for the physical organization of the holdings, manages organizational schema, supervises any interns and others in item and box level organization, and completes item-level inventory.
- Monitor environmental conditions in all collection spaces, including RH & temperature, and correspond with Facilities concerning problems and/or cleaning needs.
- Takes the lead in cataloging or supervising cataloging and preparing descriptive finding aids for the permanent collections.
- In coordination with the Curatorial Assistant, work with outside researchers by answering questions about the collection via written, oral, or electronic correspondence.
- Clear requests for major or unusual use of Archive material (such as monograph publications or use in advertising) with the Senior Curator.
- Maintain Museum disaster plan, IPM, and facility reports.
- Responsible for ensuring compliance with laws and regulations pertaining to collections and collecting activities.
- Facilitate access to collections for ICP curators, staff, and faculty, as well as researchers, scholars, and students, and support scholarly publications and exhibitions.
- Facilitate and recommend conservation and repair of objects as needed.
- Manage interns or work-study students working on collection projects, handling research, and digitizing data.
- Monitor the Museum’s collection budget, including ordering supplies and tools.

Registrar

In coordination with the Registrar, oversee the following:

- Prepare incoming/out

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