Safety Office Administrative and Operations
2 weeks ago
**Welcome to Land, Buildings & Real Estate**
Land, Buildings & Real Estate (LBRE) is the operational core of Stanford University’s physical campus. LBRE constructs and maintains the Stanford campus, where advancements across the academic spectrum are made possible. Our work is founded upon the collective value of dedication, innovation, expertise, teamwork, and continuous improvement. We are committed to serving the university’s academic mission, as well as preserving and enhancing Stanford’s 8,180 acres, and pride ourselves on supporting the teaching and research of the university as “Caretakers of a Legacy."
The LBRE Safety Office is a team of dedicated professionals who assist employees with reducing health and safety risks associated with their work. We coach and train employees to integrate practical health and safety principles and compliance obligations into all aspects of our business so we can continue to remain the operational core of the University’s 8100-acre campus where advancements across the academic spectrum are continually made possible.
**We have an immediate position for a Safety Office Administrative Coordinator**
**What you will do in this role**:
You will be responsible for (but not limited to):
- Provide administrative or operational support with limited supervision. May be responsible for leading other administrative staff or subordinates.
- Act on behalf of the supervisor, department manager, or chair in regard to establishing priorities and identifying and resolving problems that are administrative in nature.
- Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget in compliance with unit, university, and sponsor policies. Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.
- Managing and executing training coordination, tracking, and recordkeeping using University and vendor learning management systems (LMS), and training databases and resources
- Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial editing and fact-checking. Create, maintain, modify, and/or ensure accuracy of content in various unit documents, displays, reports, brochures, social media, and/or websites.
- Create complex reports and spreadsheets which may utilize specialized software and systems.
- Coordinate and monitor routine maintenance services completion. Plan and coordinate office moves and/or minor renovation projects.
- May lead staff or supervise day-to-day work of student and/or temporary workers, including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, reviewing work for quality and timeliness, and providing performance review input.
- _- Other duties may also be assigned_
Note: Not all unique aspects of the job are covered by this job description.
LBRE views a strong culture of diversity, equity, and inclusion as one where everyone can thrive. It is a culture of trust and respect, where staff can be their authentic selves, feel safe and work in a place that they feel they belong. We strive to create a community that draws upon a wide pool of talent to unify excellence while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
To be successful in this role you must bring:
- High School diploma and four years of administrative experience, or combination and equivalent experience.
- Detailed-oriented and strong organizational skills.
- Demonstrated success in following through and completing projects.
- Excellent organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Ability to prioritize, multi-task, and assign work to others.
- Ability to take initiative and ownership of projects.
- Ability to exercise sound judgment routinely and independently in making decisions.
- Preferred Microsoft Office Specialist (MOS) certification and project management software but not required.
**Additional Information**:
- Physical Requirements*:_
- Constantly perform desk-based computer tasks.
- Frequently sitting.
- Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, push/pull objects that weigh up to 10 pounds, and lift/carry objects up to 25 lbs.
- Rarely twist/bend/stoop/squat, kneel/crawl.
- Ascend and descend staircases.
- _- Consistent with its obligations under the law,
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