Freedom of Information Act Officer

2 weeks ago

Chicago, United States City of Chicago Full time

**Job Number**:394607**

**Description**

**BID/JOB ANNOUNCEMENT**

**FREEDOM OF INFORMATION ACT OFFICER**

**OFFICE OF PUBLIC SAFETY ADMINISTRATION**

Office of the General Counsel

**Number of Positions**: 1

**Starting Salary: $64,668.00**

**1. Check the box on your profile titled “Currently employed by the City of Chicago”**

**2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)**

**3. Select your correct bargaining unit**

**FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION.**

Under general supervision, receives and responds to requests for information of public record, and court subpoenas using multiple resources and streams of data to research and locate relevant information, and speaks and writes about findings, and performs related duties as required.

**ESSENTIAL DUTIES**
- Responds to requests for information filed by citizens, journalists, and outside entities pursuant to the State of Illinois Freedom of Information Act (“FOIA”)
- Responds verbally and in writing to inquiries from the general public, business establishments, community organizations, media and governmental agencies regarding city programs, services, and business matters of public record
- Researches, examines, and analyzes documents to provide responsive documents in response to FOIA requests and makes appropriate redactions of exempt information
- Resolves information requests within the required timeframes and where appropriate requests extensions in writing
- Assesses whether the magnitude of information requested proves burdensome in adherence with the State of Illinois Freedom of Information guidelines
- Obtains necessary information from manual, computerized and archived files, and records
- Responds via the internet in writing to requests for information sent electronically through the internet concerning departmental programs, services or matters of public record, as required
- Oversees and participates in the mailing of responses to written requests for information
- Trains and orientates clerical and administrative staff to track down information, redact exempt information from public documents, photocopy, and scan documents, as required
- Prepares and maintains statistical and narrative work activity reports
- Maintains and updates log of all FOIA requests
- Works with the Department of Law to respond to subpoenas for documents
- May review information to be posted onto the intranet and internet websites for accuracy regarding departmental programs and services, as required
- May represent the department at public hearings and community meetings to explain and promote city services, programs, and upcoming events, as required
- Additional duties may be required for this position._

**LOCATION**: Office of Public Safety Administration - Office of the General Counsel

**ADDRESS**: 3510 S Michigan Ave

**SHIFT**: Monday through Friday

**HOURS**:9:00 am to 5:00 pm

**THIS POSITION IS IN THE CAREER SERVICE.**

**Qualifications**

**MINIMUM QUALIFICATIONS**

Graduation from an accredited college or university with a Bachelor's Degree in Journalism, Communications, English or a directly related field, plus two years research and analysis work experience; or an equivalent combination of education, training and, experience

**Licensure, Certification, or Other Qualifications**
- Certification by the State of Illinois as a Freedom of Information Officer is required, within six (6) months of hire.

**NOTE**: You must provide your transcripts or diploma at time of processing, if applicable.

**SELECTION REQUIREMENTS**

**Selected Bidders** will be hired in seniority order according to the collective bargaining agreement.

**Non-Bidders** best suited to fulfill the responsibilities of the position will be selected **AND**
- Previous experience responding to FOIA requests
- Previous experience with GovQA or related online databases
- Proficiency with Microsoft Office Suite

**ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.**

**The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer.**

***City of Chicago***

Brandon Johnson, Mayor

**Applications for this position will be accepted until 11:59 pm CST on** **May 14, 2024.**

**Job Posting**: Apr 30, 2024, 12:00:00 AM | **Closing Date (Period for Applying) - External**: May 14, 2024, 11:59:00 PM

**BU**: 01 | **Salary**: $64,668.00 **Pay Basis**:Yearly

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