Accounting Services Tech Ii
2 months ago
**Position Summary**:
**DEFINITION**:
Under the direction of the Accounting Supervisor, the incumbent performs a variety of technical accounting duties in the review, evaluation and adjustment of assigned college accounts; maintain, audit and reconcile assigned accounts; prepare, maintain and assure accuracy of various financial records and reports; and value and promote the mission and vision of the college.
**CLASS CHARACTERISTICS**:
Under mínimal supervision, the Accounting Services Technician II performs more advanced accounting work requiring considerable accuracy and timeliness in areas such as accounts payable, general ledger, and other more complex accounts. Incumbents work under general direction and have on-going responsibility for assigned accounts and may be assigned within the accounts payable or accounts receivable areas. May oversee the work of student workers in the performance of these functions.
**Essential Functions and Qualifications**:
- Perform a variety of accounts payable duties to verify accuracy, completeness, and adherence to district policies and procedures; provide technical accounting support for various accounts and functions such as accounts payable, accounts receivable, general ledger, and financial aid; audit accounts for errors and make appropriate adjustments.
- Receive, process, sort, verify and file invoices, reimbursements, claims, and warrants as assigned; prepare and issue payments as directed; verify mathematical calculations; match data on invoices with purchase orders and receiving orders; reconcile invoices to supporting documentation; verify sales tax calculations; prepare documents for data entry and payment processing; review, audit, and process various requests for payment on accounts payable check runs; enter data, print checks, create check/voucher registers for approval, post payment data to general ledger and prepare checks for mailing.
- Review monthly stale dated warrant listing and contact vendors to validate address and payment information to facilitate re-issue. Research lost warrants upon request from payee, process affidavits from vendors, prepare warrant cancellations and re-issue checks in the accounting system and related check processing software.
- Review and reconcile vendor statements with account data; identify errors or inaccuracies and follow up with department or vendor to resolve problems; follow up with departments on the status of orders or receiving documents; respond to department/vendor inquiries on status of invoice payments; maintain contact with vendors to modify and clarify invoices.
- Track receipt of monthly District Cal Card statement purchase orders; follow up on statements not received by due date; review statements for proper receipts, business purpose and approvals.
- Prepare and maintain a variety of auditable financial records, reports, statements and files; maintain electronic files using document capturing equipment and software; maintain records and files in compliance with District and governmental policies and regulations.
- Perform a variety of complex calculations and financial and statistical record-keeping utilizing databases and spreadsheets as appropriate; review computer generated reports and make necessary corrections; create, prepare, maintain, and file various spreadsheets, forms, pdfs, and other documents as assigned; ensure accuracy of input and output data.
- Communicate with college personnel, outside agencies and others to exchange information, advise, and resolve issues or concerns; answer telephone calls as directed.
- Send quarterly report of open purchase orders by requisitioned for their review; work with requisitions to identify purchase orders that can be closed.
- Prepare and reconcile monthly warrant report and submit for inclusion in the Board of Trustees meeting agenda.
- Participates in a variety of year end closing procedures; assist with accruing expenses and adjusting accounts payable balance.
- Assist supervisor in compiling financial information for the annual audit and program audits or administrative reviews; verify vendor information and assist in preparation of 1099 tax forms.
- Prepare and maintain desk manual in collaboration with other accounting services technicians.
- Performs related duties as assigned.
**Knowledge of**:
- Methods, procedures and terminology used in technical accounting work; financial and statistical record-keeping techniques and Enterprise Resource Planning (ERP) systems;
- Accounts payable processes;
- Preparation of financial statements and comprehensive accounting reports;
- General accounting and business functions of an educational organization;
- Mathematical functions in algebraic and statistical computations;
- Internal controls and audit standards to identify patterns and trends that may indicate potential fraud;
- Policies and objectives of assigned programs and activities;
- Use and processing of requisitions, purchase orders, invoices a
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