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Landscaping Branch Administrator

4 months ago

Milwaukee, United States Reliable Property Services Full time

**COMPANY OVERVIEW**:
**Who We Are**

First impressions are everything, so your property needs to look its best, no matter what the season. At Reliable Property Services, we help you set the tone for your exterior, delivering on-spec property maintenance services on time and on budget. Winter, spring, summer, and fall, our team of experts is dedicated to you and your satisfaction. As a part of the Aspen Grove Landscape Companies, we offer the expertise and personal touch of a local partner, coupled with the vast resources of a national organization.

While snow and ice management remain a core competency, we also provide our customers with complete grounds management programs, including landscape management and maintenance, landscape enhancements, irrigation management, and landscape construction, as well as comprehensive golf course grounds management services. With professional staff, state-of-the-art equipment, and cutting-edge information systems, we service Minnesota and Wisconsin out of offices in those states.

**Our Mission**

At Reliable Property Services, our mission is to consistently meet our customer’s service and value expectations as measured through our “On-spec score” and seasonal property benchmark scores—and to recruit, motivate, and retain the highest quality staff.

**Our Values**
- **Quality** - The ability to understand the needs and expectations of our customers and staff, and to continuously provide services that satisfy those needs and exceed expectations.
- **Integrity -** To achieve the highest standards of integrity in all the services we deliver to customers. To provide a culture based on integrity and a continuous improvement process, enabling employees to achieve personal and career goals.
- **Communication -** Nurturing relationships with our customers year after year, delivering services with honesty, loyalty, and good old-fashioned hard work.

**COMPENSATION & BENEFITS**
- Competitive Salary ($50,000 - $65,000 Per Year)
- Company Cell Phone & Laptop
- Comprehensive Benefits (Medical, Dental, Vision)
- Life Insurance
- Voluntary LTD
- 401k (Match)
- PTO
- Paid Holidays
- Paid Training & Development

***:
The Branch Administrator position reports directly to the local Branch Manager with a dotted line to the Area Controller of Aspen Grove. This role coordinates and executes administrative functions required within their assigned branch(es), including AR Invoicing, AP Processing, Payroll & Mobile Time Entry support and submission, sales support and reporting, HR Onboarding Compliance, and general office administrative tasks as assigned. This position requires interacting professionally and efficiently with external customers and internal personnel.

**ESSENTIAL FUNCTIONS & RESPONSIBILITIES**:

- Reviews and verifies all purchase orders, statements, and invoices to prepare payments.
- Submits documentation to set up new vendors as needed.
- Submits all invoices to Accounts Payable with proper GL coding to ensure payment.
- Oversees Accounts Receivables and collections.
- Review organizational billing practices to ensure invoice accuracy.
- Export timesheets from Aspire and submit them for processing.
- Processes MTE payroll for non-field personnel.
- Performs payroll adjustments and researches payroll issues.
- Provides operational reports to management as needed.
- Provides administrative support to human resources functions, including onboarding (employment processing and drug testing), compensation, garnishments, workers' compensation claims, and maintaining employee records.
- Manages office inventory.
- Answers office phone calls and assists or redirects the calls as needed.
- Other tasks as assigned.

**EDUCATION & EXPERIENCE QUALIFICATIONS**:

- High School degree required. An Associate or Bachelor’s degree is desirable.
- 5 + years of branch administrative experience in landscaping industry or related field.
- Experience in Aspire Landscape Operating System preferred.

**SKILLS & ABILITIES QUALIFICATIONS**:

- Formal experience and training in-office procedures and use of office equipment.
- Excellent data entry skills and highly proficient in Microsoft Word, Excel and PowerPoint.
- Self-motivated and a professional attitude.
- Ability to communicate accurately and clearly both orally and in writing.
- Superior organizational skills with a focus on detail and accuracy are required.
- Excellent problem-solving skills and critical thinking capabilities.
- We have proven confidentiality and high ethical standards.
- Strong initiative, with the ability to stay focused and proactive while working independently.
- Must be customer service-oriented with strong interpersonal skills.
- Experience with Aspire business software is a plus.
- Must be able to work full schedule at the branch office location.

**Key**:
**Rarely = less than 10%**

**Occasionally = up to 33%**

**Frequently = up to 66%**

**Continuously = 67% to 100%**

**Rarely**:Crawling, climbing on/off tr